LIST OF DUTIES SPECIFIED AS "APPROVED DUTIES" FOR THE

PURPOSES OF THE PAYMENT OF TRAVELLING EXPENSES

With effect from 1 September 2001 for the purposes of claiming travelling expenses approved duties shall be taken to include:

1. The Council, the Executive and Committees etc.

Attendance at meetings of the Council and, provided the member has been appointed by name or attends by virtue of Standing Order 17.4, attendance at meetings of the Executive or the Council's Standing Committees, Sub-Committees and Panels.

2. Executive Members

Attendance individually for the purpose of making executive member decisions.

3. Meetings with an Executive Member

4. Other County Council Meetings

Attendance at meetings in connection with the discharge of the County Council's functions to which Members of more than one political group have been formally invited by the Chief Executive or other Chief Officer.

5. With the Chairman's Concurrence

With the Chairman's concurrence, attendance by a member to speak on business in connection with his/her duty as a member of the Council or as a local member at meetings of the Executive or Committees, Sub-Committees and Panels to which the member has not been appointed by name.

6. Political Group Meetings

Attendance at ONLY the political group meeting before a meeting of the full County Council. (The Chief Executive must be advised of the dates of political group meetings and be supplied with a copy of the record of attendance).

7. Meetings with Officers

Attendance at formally arranged meetings with officers in connection with the discharge of the functions of the Council provided that, for each occasion, either the member or officer concerned makes the arrangements at least the day before the meeting takes place.

8. Meetings of other Local Authorities and Residents Associations

Attendance at meetings of district and parish council meetings and recognised residents' associations, provided that the member is specifically and formally invited to attend as a representative of the Council.

9. Headteacher Interview Panels

Attendance at Interview Panels to appoint headteachers, provided that the member's attendance is as a representative of the County Council and not as a school governor.

10. Opening Ceremonies and VIP occasions etc.

Attendance by the Chairman and/or Vice-Chairman of the Council, and/or Executive members and/or the Chairman and/or Vice-Chairman of the appropriate Committee(s) and/or other Members nominated by the respective Chairman, together with, by formal invitation by the respective Chief Officer(s) after consultation with the Chairman, members of the appropriate committee(s) at V.I.P. visits, launches, or the official opening of premises for the purpose of, or in connection with, the discharge of the functions of the Council or any committee of the Council or similar occasions.

Note: This does not apply to County Council receptions, the Civic Service or similar events.

11. Hampshire Ambassadors' Events

Attendance as a member of the Executive or the Policy and Resources Policy Review Committee, on the invitation of the Head of Economic Development, at Hampshire Ambassador events.

12. Duties of Executive Members, Chairmen, Vice-Chairmen and Deputy Chairmen

Attendance following consultation with the appropriate Chief Officer, for the purpose of duties arising from the holding by a member of the office of Chairman or Vice-Chairman of the County Council, of Executive member or Chairman, Vice-Chairman or Deputy Chairman of a committee, sub-committee or panel of the Council.

13. Conferences, Seminars and Courses

Attendance authorised by the Chief Executive, after consultation with the Leader or other appropriate Executive member at any conference, seminar or course, details to be reported quarterly by the Chief Executive to the Executive.

14. Outside Bodies

Attendance at business meetings of any outside body to which a member has been formally appointed by the County Council, and at conferences, seminars, courses and other meetings arranged by the outside body, provided that, for each occasion, either the member or outside body concerned makes the arrangements at least the day before the meeting takes place. This authority shall not constitute approval by the County Council to meet the cost of any conference, seminar or course attendance fee; in this respect the preceding paragraph applies.

15. Local Government Association/County Councils Network Council/South East

England Regional Assembly

Attendance at Local Government Association, County Councils' Network Council or South East England Regional Assembly meetings provided that the member has been duly appointed as a representative of his/her political county or national group.

Note:

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