AT A MEETING of the POLICY AND RESOURCES POLICY REVIEW COMMITTEE of the County Council held at The Castle, Winchester on 29 May, 2003.
Councillors: S.A. Hayes (Chairman); I.F.E. Beagley; J.V. Bryant; M.F. Cartwright; P.J. Chegwyn; A.P. Collett; B.D. Dash; C.R.H. Davidovitz; R.J. Ellis; W.J. Filer; K. House; M.J. Kendal; A.R. Ludlow; P.A. Pierce; A.W. Rice TD; M.J. Roberts; J.K. West.
In attendance: Councillor T.K. Thornber, CBE and also Members and an Officer of West Sussex County Council who had been invited to observe the meeting.
116 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should, normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
The Minutes of the meeting held on 27 March, 2003 were confirmed as a correct record and signed by the Chairman.
Local Government Pension Scheme (Minute 112)
The Leader highlighted current developments concerning the County Council's position and confirmed that all employees would receive an appropriate letter in due course. Also, it was agreed to circulate the letter to all County Councillors.
118 CHAIRMAN'S COMMUNICATIONS
There were no Chairman's communications.
119 MEMBERS' QUESTIONS
There were no Members' questions.
There were no deputations.
121 COSTS AND BENEFITS OF THE BEST VALUE REGIME IN HAMPSHIRE
The Committee considered the report of the Chief Executive (Item 6(i) in the Minute Book) summarising the costs of the Best Value regime in Hampshire and the benefits that the Council has derived by developing its own approach to Best Value. Due to an error in one of the figures, an amended page 4 of Appendix 1 was tabled at the meeting (Item 6(i)(a) in the Minute Book).
The Committee welcomed the report and felt it was important for them, as Members, to endeavour to take more of a lead role generally on Best Value reviews.
That the costs and benefits of Best Value highlighted in the report be noted and an annual update be brought forward to future meetings of this Committee.
122 DEMOCRATIC SERVICES BEST VALUE REVIEW - OPTIONS REPORT
The Committee considered the report of the Chief Executive (Item 6(ii) in the Minute Book) on the options report for developing Democratic Services following the Best Value Review.
In supporting the way forward in the delivery of Democratic and Election Services as recommended in the report, the Committee paid particular attention to the summary of potential service improvements. Among those highlighted by Members at the meeting were Information Technology, Deputations, Local Information For Members, Ways of Encouraging More Local Public Involvement, Staff Directory, Calendar of Meetings, and Out Of Hours Emergency Arrangements.
The improvement plan would now be developed for consideration by the Committee.
That the Democratic Services Best Value review team develop an improvement plan based on the recommended service delivery options:-
· Option (e) for Democratic Services - maintaining the current organisational arrangements, supporting the County Council, the Hampshire Police Authority and the Hampshire Fire and Rescue Authority, fine tuned to minimise non-core support as described in paragraph 7.6 of the report, developed in departments as outlined in paragraphs 4.4 and 5.13 of the report and also to support the evolution of the scrutiny role within the County Council.
· Option (b) for Elections - maintaining the current organisational arrangements allowing the long-term and effective partnership arrangements between the County Council and Hampshire District Councils to continue and the service improvements listed in paragraph 10 of the report.
123 COUNTY COUNCIL STRATEGY RELATING TO THE MANAGEMENT OF VEHICULAR ACCESS OVER REGISTERED COMMON LAND AND VILLAGE GREENS
Pursuant to Minute 93 of the 16 January, 2003 meeting, the Committee received and noted the report of the Director of Recreation and Heritage (Item 7 in the Minute Book) on the management arrangements associated with monitoring the use of access routes across common land and village greens.
124 RECYCLING SERVICE FOR SCHOOLS
The Committee considered the report of the Directors of Environment, Property, Business and Regulatory Services and the County Education Officer on a proposal to provide a source separated recycling service to all Hampshire schools as part of a wider project to encourage schools to adopt sustainable practice.
Members welcomed this initiative to reduce waste in schools and it was
That the Policy and Resources Police Review Committee advise the Cabinet to adopt the following principles:
(i) Schools should be encouraged to operate a waste reduction and recycling regime, and offer appropriate guidance to set one up;
(ii) Contractual arrangements are put in place to give schools access to recycling facilities;
(iii) Implementation is funded within the new contracts; and
(iv) The scheme is monitored and achievements reported to this Committee after 12 months operation of the new contracts.
125 MONITORING OF COMPLIMENTS AND COMPLAINTS
The Committee considered the reports of the Director of Property, Business and Regulatory Services, the Chief Executive, the County Treasurer and the County Personnel and Training Officer (Item 9 (Annexes 1 to 4) in the Minute Book) on the monitoring of compliments and complaints about their departments.
(i) That the reports be noted.
(ii) That the Committee continues to receive similar reports on an annual basis.
126 CHANDLERS FORD RAILWAY STATION - SOUTH HAMPSHIRE CROSS RAIL SERVICE
The Committee received and noted the report of the Chief Executive (Item 10 in the Minute Book) about a decision taken by the Executive Member for Policy and Resources as a matter of urgency on 3 April, 2003 in relation to Chandlers Ford Railway Station.
127 THE SOUTH HAMPSHIRE RAPID TRANSIT - PHASE I
The Committee considered a request by Councillor M.J. Roberts that a report be prepared on current issues concerning the South Hampshire Rapid Transit - Phase I scheme.
That a report be prepared for a future meeting on this matter.
128 COMMITTEE'S TIMETABLE FOR FUTURE DECISIONS
The Committee received and noted the report of the Chief Executive (Item 12 in the Minute Book) on forthcoming key-decisions which may be made by the Leader and the Committee's timetable of future activity which had been updated since the last meeting.