Appendix 2

Conditions and criteria governing Annual Revenue Support

The policy and conditions governing this financial support were revised in June 1999. At that time it was agreed that the following criteria should be used when considering applications for this funding.

Priority should be given to organisations that:

_ Operate in an area that is considered as being disadvantaged or is an area of special need.

_ Operate in area that has few or no facilities.

_ Are new.

Organisations must demonstrate:

_ That there is evidence of self-help and of maximising the organisations own resources

_ That there are positive proposals for the development of the community programme and premises in order to meet local needs

_ That the activities support the organisation's charitable aims (as stated in the Recreational Charities Act 1958)

_ That the services provided are contributing to Hampshire County Council's Corporate Strategy.

It is expected that this financial support will, wherever practicable, reduce annually.

Appendix 3

Alton Community Association Local Member - Cllr Ludlow

Year end for latest available accounts : August 2003	Forward Budget (excl HCC Grants) Income £158,450 Expenditure £169,950
Accounts outturn excl all grants -£39,579	HCC Revenue support 2003/04 £7,000
B/F from previous year £5,819
Total grants from HCC £7,000	Proposed revenue support 2004/05 £7,000
Grants from other sources EHDC £8,256 Alton TC £4,333

Date of last community survey	2003
Aims and Objectives for 2003/04 Condition of grant	Achievements
Address strategic review findings	New chairman and manager addressing strategic issues
Obtain quality standards accreditation for Link2Learn
Develop a day centre for older persons with learning difficulties	Has been established with funding for 3 years. 8 people now attending
Aims and Objectives for 2004/05
Development of new activities to reach out to disadvantaged, and young people
To develop a greater role in the provision and administration of community facilities in the town
Increase activity programme
Activity in the community Alton Initiative Management, East Hants Compact, East Hants Community Strategy, East Hants Community Managers' Forum, Alton Youth Council

Assessment

The Community Support Team, in conjunction with East Hampshire District Council and the Alton Town Council have undertaken a review of the community facilities and organisations in Alton in the past 12 months. This review recommends that the Community Association takes a more strategic approach to the development and future of community activity in Alton. This new and diverse role, as well as promoting their own activities, will encompass activities outside their current premises and will require the Association to work in partnership with both statutory agencies and others in the voluntary and community sector. The funding of the development project will be considered later in the financial year 2004/05 following the completion of the consultation period. In the meantime Alton Community Association requires funding to continue with its present activities.

In support of the application

There is a recognition by the Community Association that people's expectations about facilities and quality of service have risen in recent years. The volunteers, trustees and staff of this organisation are committed to providing the best possible service to the local community and are looking forward to a positive future. The Association is extremely concerned that our financial support may be cash limited to £7,000 for a further year which represents a reduction in real terms.

Councillor Ludlow Supports this application and requests that at least £7,000 be approved. He would prefer that the funding was increased in line with inflation.

Bishopstoke Community Association Local Member - Cllr Davies Dear

Year end for latest available accounts: December 2002	Forward Budget (excl HCC Grant) Income £9,050 Expenditure £16,057
Accounts outturn excl all grants -£530	HCC revenue support 2003/04 £9,000
B/F from previous year Nil
Total grants from HCC £4,125	Proposed revenue support 2004/05 £9,000
Grants from other sources Bishopstoke PC £500

Date of last community survey	To be carried out now building improvements are underway with support from Eastleigh Community Service
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
To provide a full report on the status and activities of the organisation by September 2003	Unable to do this because phase 1 of the refurbishment was not completed until late in 2003
The development of a training plan for staff and volunteers	The Community Support Team is working with the organisation to produce a plan. The proposed deadline for this plan is July 2004
Aims and Objectives for 2004/05
To complete survey and report on it	Proposed condition of funding
To develop the local history room
To hold craft & garden fair this autumn
To create an IT room
Activity in the community Has representatives on the Community Forum;

Assessment

This building is owned by Hampshire County Council and leased to the Association at an annual rent of £6,500. Following a major refurbishment this Association needs support to develop its activities and strengthen its financial situation. Support is being provided by Eastleigh Community Service and our Community Support Team. The current activities and income do not support its expenditure which includes the payment of rent and without a developing programme is unlikely to do so. Now improvements have been made to the building the organisation needs to concentrate on improving their financial situation. At this time financial assistance at the previous level is required.

In support of the application

The organisation hopes to begin a second phase of its building works during the next year. This organisation is aware of the need to involve young people in its programme and hopes to do so as part of its increasing programme.

Bursledon Community Association Local Member - Cllr House

Year end for latest available accounts: July 2003	Forward Budget (excl HCC Grant) Income £9,555 Expenditure £9,194
Accounts outturn excl all grants -£7,878	HCC revenue support 2003/04 New application
B/F from previous year £13,717
Total grants from HCC £408	Proposed revenue support 2004/05 £6,000
Grants from other sources EBC £400

Assessment of new application

This organisation's area of benefit is Bursledon and Old Netley and the membership is open to all residents. The constitution of this Association has not been reviewed since 1974 and this needs to be updated. However, they continue to ensure the centre is accessible to all people including those with disabilities.

The Association has been managed by volunteers up to this point with the only staff being a cleaner. They have a working party of volunteers who look after the building which the organisation owns. This group has completed both the interior and exterior decoration. The grants above were for the roof and screen.

At their meeting after the AGM the issue of their forecast deficit was discussed and the trustees have acted on a series of recommendations intended to improve the financial situation including maximising bookings, chasing up debtors, and wider advertising of their activities and facilities. In the year 2001/02 they managed to reduce their predicted deficit from £4166 to £2498 leaving £5400 in the bank. Their reserves policy recommends that they maintain at least 4 months running costs. This currently equates to £4000.

Key to improving this situation is a continued increase in activities and services and the trustees would like to appoint a part time administrator who can assist the trustees with the day to day work of the Association. This will enable the management committee to focus its energy on future developments rather than buildings management. The cost of this member of staff has not been included in their projected budget.

There are several other community organisations in this parish including Pilands Wood Community Centre , all of who need to develop their programme of activities to meet the local needs throughout this area. It would be beneficial, strategically for the organisations to work together providing complimentary activities rather than working in isolation.

A partnership is currently being established between Recreation and Heritage, Eastleigh Borough Council and Eastleigh Community Service to employ a Development Worker who will help to establish the structures and networks that will enable these organisations to work together. This project will be considered in greater detail later in the year when the partnership have worked out the details and the financial package required to achieve this objective. In the meantime the major buildings, both at Bursledon and on Pilands Wood need support if these facilities are to continue to be provided.

In support of the application

The trustees believe that all the current community buildings are required and are working towards changing and improving their programme. They are also addressing the issue of financial sustainability. They have a refurbishment programme which will improve access to the building, develop a coffee bar area and are considering developing an external play area.

Date of last community survey	Summer 2002
Aims and Objectives for 2004/05
Review and update the constitution	Proposed condition of funding
Produce a health and safety policy	Proposed condition of funding
Maximise the use of the centre especially by disabled groups
Work with Eastleigh Community Forum to contribute to the Community Plan
Activity in the community Bursledon Rights of Way & Amenities Preservation Group Older peoples forum Wessex Pensioners Convention Eastleigh Community Association forum(chair)

Denmead Community Association Local Member - Cllr Hindson

Year end for latest available accounts: August 2003	Forward Budget (excl HCC Grant) Income £47,520 Expenditure £44,930
Accounts outturn excl. all grants -£6,879	HCC revenue support 2003/04 £3,000
B/F from previous year £7,400
Total grants from HCC £4,816	Proposed revenue support 2004/05 £3,000
Grants from other sources £3,427 £3,339

Survey completed	March 2001
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Develop a community halls liaison group	Meetings have taken place
Review health and safety procedures	Committee member appointed as H&S Officer. Review carried out
Develop a training plan for volunteers	Not achieved but to be done
Establish a cyber cafe	This will be a future objective
Aims and Objectives for 2003/04	Achievements
Update disabled toilet	Completed
Other general building refurbishment	Completed
Aims and Objectives for 2004/05
Develop an interactive website
Establish an Art Festival for the village
Expand day time adult education classes
Develop a training plan for volunteers	Proposed condition of grant
Activity in the community Community forum; Crime reduction panel;

Assessment

This organisation leases its building from Hampshire County Council at an annual rent of £4,700. The main objectives of this organisation for the year 2003/04 are building refurbishments Funding for these projects should be sought from the Community Buildings Fund and Winchester City Council and not via this revenue programme.

Cllr Hindson supports this application.

Emsworth Community Association Local Member - Cllr Gillett

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £33,500 Expenditure £24,250
Accounts outturn £21,844	HCC revenue support 2003/04 £7,000
B/F from previous year
Total grants from HCC £7,000	Proposed revenue support 2004/05 £6,000
Grants from other sources None

Date of last community survey	A survey was undertaken as part of the redevelopment plan in April 2001
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
To progress building refurbishment	New hall is nearly completed and internal refurbishment begun
Aims and Objectives for 2004/05
Review staff requirements in light of new premises	Proposed condition of grant
To complete the refurbishment of the hall	Proposed condition of grant
Activity in the community Community Forum; Liaison with Residents Assn; Crime Reduction Panel

Assessment

This is a building that is owned by Hampshire County Council. The annual rental charged to the community association is £4,700. Financially this organisation is quite viable but they are going to require funding to support increased staff costs in the future. They have borrowed £50,000 from Havant Borough Council in order to complete the new building. This sum will have to be repaid over the next 10 years .The forward budget does not reflect this increase in staff costs or the repayment.

The volunteers at this centre are very dedicated and hard working with a good range of skills which is demonstrated by the fact they have been able to manage this complex redevelopment programme.

In support of the application

This organisation is planning to complete its refurbishment in the next 12 months. They currently employ a premises manager for 15 hours per week but are looking to employ a full time member of staff in the future. The centre continues to be well used despite the inconvenience of the building works and it is envisaged that its activities will increase once the refurbishment is complete.

This organisation has requested that the grant remain at the previous level.

Headley Down Community Association Local Member - Cllr Filer

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £56,152 Expenditure £75,964
Accounts outturn excl. all grants - £38,995	HCC revenue support 2003/04 £15,000
B/F from previous year £24,366
Total grants from HCC £10,250	Proposed revenue support 2004/05 £15,000
Grants from other sources EHDC £9,750 Headley PC £300 Other £14,119

Date of last community survey	2002
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Increase IT resource for poor school attendees	Funding application successful to recruit Learning Development Worker
Implement training plan	Being done through trustees meetings
Develop women's self awareness and fitness programme	Trial led to modifications for 2004 programme
Develop organisation skills of residents	Successful fete held. Improved confidence and skills
Aims and Objectives for 2003/04	Achievements
Home Zones Planning for Real exercise	Survey, analysis and collation undertaken
Second Summer Fete	Successful
Courses - Parental Support, child behaviour, nutrition	Funding received for educational and family support
Youth - WCC & WYC - Obtain revenue funding Obtain funding for off-site activities Develop projects as per consultation	Free access awarded by Local Network Fund Open horizons Certified sailing course - WYC Assisted in Planning for Real exercise
HAG - Complete first 3 years of play and recreational plan Ensure maintenance programme operational	Provided facilities for ages 0-19 Input to 2nd phase Preparation for completion phase 2 Spring 2994
Aims and Objectives 2004/05
Recruit Learning Development Worker
Increase usage of IT room
Increase presence of other agencies
Recruitment of new volunteers and sub-committees
Assist in implementation of Compacts
Implement training policies and plans - particularly quality assurance
Youth - Maintain/expand funding for off-site activities Increase involvement in on-site community activities
Develop sustainable transport
Activity in the community Bordon Inter-agency form; EHDC NE Area Community Committee; Bordon & Dist Adult Learning Partnership; Local Network Fund; Voices

Assessment

Consistent and adequate funding required to enable this Association to build capacity in the community and fulfil the actions identified in their business plan.

In support of the application

Provides services and facilities in an area with limited resources both financial and physical. Problems are being addressed following community consultation. Confidence and pride in the community has grown but there remains a fragile state of affairs. Unlikely to achieve the income required from the area to maintain the centre and develop programme and services especially for young people.

Horndean Community Association Local Member - Cllr Byrom

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £132,686 Expenditure £121,985
Accounts outturn excl all grants £27,099	HCC revenue support 2003/04 £6,000
B/F from previous year £2,501
Total grants from HCC £34,283	Proposed revenue support 2004/05 £6,000
Grants from other sources EHDC £19,900 HPC £3,603

Date of last community survey	2003
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Increase in youth provision using arts programme	5 new groups have been established
Increase in childcare provision	There has been an increase in holiday playscheme provision
Aims and Objectives for 2003/04	Achievements
Funky Food Cafe	Identified and set up for young people through consultation
Under 10's Forum	Established
Skate Park provision	Agreed in principle
Increased evening activities	New activities up and running
Attract new trustees	4 new trustees appointed
Aims and Objectives for 2004/05
Skate Park Development	To be completed
Youth Dance Classes
Implement & monitor actions identified in Under 10's Forum
Action needs as identified from survey
Activity in the community Community Forum, Youth Forum, Under 10's Forum, Preschool Forums, Havant Arts Forum, Community Providers Forum

Assessment

This community association operates from a grade 2 listed building which stands in 4.5 acres of landscaped grounds. Grants from Hampshire County Council include those from the Arts Programme stream towards the holiday workshops. The grant from East Hampshire District Council for 2004/05 is £19,900 and is guaranteed for 3 years. There is also a sum set aside annually by the parish council to pay for some maintenance of the building.

In support of the application

During this last year the association has moved forward considerably in recognising its role within the community. It plays an active part in community forums and responds to identified needs.

There are plans for major development of the site and considerable fundraising efforts have been made. Havant Day Services have vacated one of the buildings creating an unexpected loss of £9,000 in the current year.

The Kingsley Centre Local Member - Cllr Filer

Year end for latest available accounts: December 2002	Forward Budget (excl HCC Grant) Income £51,800 Expenditure £57,536
Accounts outturn excl all grants £17,055 (overall)
B/F from previous year £5,709
Total grants from HCC £500	Proposed revenue support 2004/05 £6,000
Grants from other sources EHDC £13,700

Assessment of new application

The Kingsley Centre is a registered charity. While it isn't a Community Association at present, it does act in a very similar manner. It is not a membership organisation but all the recipients of services from the organisation are involved in the governance of it through its general meetings.

Its aim is :- To relieve and advance the education of disabled persons by the establishment and maintenance of village centres at which such persons can work (and to provide training to enable disabled persons to live independently).

Some of the initiatives that the centre is involved with include:

· A village youth project

· Environmental projects

· A women's health awareness day

They are also active members of the East Hampshire Consortium Resource Project.

In the next 3 years they intend to promote and expand their community activities.

The Kingsley Centre has a variety of rooms for hire and some office space. Last year the Hall and Meadow Room has approximately 60% community usage. The centre also contains the village Post Office and a shop.

he number of volunteers at the centre is 31 and the financial value of their time to the organisation is estimated at £40,000. The centre supports a volunteering project which enables those with specific needs to be given the opportunity to volunteer.

They have in the past year received funding from

Lloyds TSB £10,000 per annum to end August 2004 for the volunteer project

Hampshire Youth Service £2,300 for development of Youth Project

Rental Income £10,000 per annum

Hampshire Social Services on a per capita basis to the Chain Reaction

Project

East Hampshire DC £14,000 per annum for the next 3 years

Donations £25,000

The organisation is developing plans to increase its revenue from consultancy, training and development of the supported volunteering project throughout the South East.

While financial support is received through a variety of channels, the centre requires assistance if it is to develop its recreational and social activities. An attempt has been made to separate the cost of running the building and its community functions from other aspects of the organisation as part of this application and the above figures reflect this.

In support of the application

The Kingsley Centre is unique in that the services offered to the wider community are provided by disabled people. Its work is recognised as a model of good practice by the Committee for Rural Hampshire It has an overarching philosophy of inclusion

Aims and Objectives for 2004/05
Analyse results of Village Appraisal
Develop activities and relationships -youth group and Chain Reaction
Develop After School activities for 5-10 year olds
Support development of playground
Develop adult/joint activities between community and centre participants
Activity in the community EHDC Inter-Agency; EHDC Community Partnership; EHDC Compact; Resource Project Group; Mencap

Leigh Park Community Association Local Member - Cllr Steel

Year end for latest available accounts: December 2002	Forward Budget (excl HCC Grant) Income £162,570 Expenditure £149,950
Accounts outturn excl all grants -£29,069	HCC revenue support 2003/04 £32,000 (£17,272 plus seconded staff costs of £14,728)
B/F from previous year -£10,169*
Total grants from HCC £33,000	Proposed revenue support 2004/05 £32,000 as above
Grants from other sources £149,244

* This deficit was covered by using reserves from a legacy.

Date of last community survey
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Development of 5 year strategic plan	Ongoing
Development of training plan for staff and volunteers	Progress made
Aims and Objectives for 2003/04	Achievements
Community capacity building/involvement	Revival of carnival, talent-nights, action groups, consultation, new participation and leadership.
Credit Union to gain independence	Achieved
Aims and Objectives for 2004/05
Recruit Community Development Team Manager and find further funding for the team.
Training programme to meet needs of staff and volunteers.
Investigate and encourage establishment of a Youth Forum to feed into residents.
Ensure residents have a voice on the Local Strategic Partnership.
Working towards independence for Early Years Umbrella
Agree overdue lease with Havant Borough Council.
Complete Business Plan and improve marketing
Complete staff review. Implement Trustees decision to provide improved services.
Carry out comprehensive survey of the community with special reference to current and potential users
Engage in Quality Assurance pilot.
Activity in the community; Community Development Team of 8+ casual staff. Local Strategic Partnership - Task Groups. Anti poverty Steering Group COMPACT Steering Group. Community Safety Partnership. Youth activities, fora and strategy group Inter-Agency Fora Leigh Park Management Board. Support to educational establishments. Residents Fora, Children's Fora. Community capacity building Havant Online Early Years support/management Area Investment Framework steering group Enabling integration with the community for those with learning disabilities - seen as Best Practise.

Assessment

Funding for this organisation has been agreed at £32,000 for a 5 year period

In support of the application

Our Mission is

"To improve the quality of life of local residents by meeting their educational, social and recreational needs". It is widely acknowledged that we are a major contributor towards this aim and are working towards our Vision of "working with an increasingly motivated community, happy with who they are and where they live".

The Community Association is a major catalyst for resident participation and empowerment in this area of deprivation. The quality and breadth of our work has been praised by 2 independent reviews and calls for our work to be supported by the statutory authorities. The most recent review calls for the continued support of our Community Development Team as they have made such a major impact in the area.

Liss Community Association Local Member - Cllr Cartwright

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £41,973 Expenditure £54,686
Accounts outturn excl all grants -£8,234	HCC revenue support 2003/04 £3,500
B/F from previous year £62,722 (£28,920 restricted)
Total grants from HCC £3,500	Proposed revenue support 2004/05 £3,500
Grants from other sources EHDC £6,800 Liss PC £2,000

Date of last community survey	User and community survey 2002 -2003
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
To develop the building further	Underway
To develop a training plan	Achieved
To provide a children's holiday club	Run August 2003
Aims and Objectives for 2003/04	Achievements
Young peoples performing arts course	Feb 2003
Chair exercises for the less mobile	Running weekly
Drama activity for young and old	Panto 2003
Home safety for the elderly	As required
Aims and Objectives for 2004/05
Develop further classes that can be accommodated within the current building space
Expand young peoples activities
Increase their income to help support the organisation
Activity in the community East Hants Compact and Community Partnership; Safer routes and cycling forum; East Hants Road Safety forum; Crime Reduction Panel; School Governors; Village Design group

Assessment

This organisation leases a County Council building for which the annual rent is £2,000. They are planning to build an extension to their coffee bar which has proved so successful that they can no longer accommodate any more customers . They are participating in the `Visible' Quality Standards pilot and have recently completed a community and users survey which could be used as a demonstration of good practice and promoted elsewhere in Hampshire.

Their training plan contains an update training day for trustees which is essential for any community association if it is to be run effectively. They are to receive funding from East Hampshire for the next 3 years beginning with a contribution for the year 2004/05 of £6,800.

In support of the application

In the seven years it has been open this building has become the focal point of community life. Much of its success is due to the efforts of the volunteers. The association estimates that if they were to pay these volunteers it would cost an additional £35,000 per annum. While attempting to be self sufficient the organisation has continued pressure on their budget due to increase staff costs, increased maintenance and security costs, increase heating costs (climate levy) and increased cost of insurance. The scope for making up the deficit in funding is becoming increasingly difficult and the trustees are concerned that if the grant remains at its current level they will find it difficult to maintain the current level of service.

Cllr Cartwright supports this application.

Lyndhurst Community Association Local Member - Cllr Kendall

Year end for latest available accounts: December 2002	Forward Budget (excl HCC Grant) Income £82,430 Expenditure £74,198
Accounts outturn excl all grants £12,178	HCC revenue support 2003/04 £2,000
B/F from previous year £24,254
Total grants from HCC £2,000	Proposed revenue support 2004/05 £2,000
Grants from other sources Nil

Date of last community survey	2003
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
To create further ICT facilities	Will be part of potential Discovery Centre development
To improve sports facilities	This is part of the future building development
Aims and Objectives for 2003/04	Achievements
Craft Classes for older people	Up and running
Carry out local survey	Completed
Increase sports facilities	Indoor Bowling Club
Aims and Objectives for 2004/05
Progress potential for Discovery Centre in conjunction with Library	Planning in progress
Activity in the community Local Community Forum, Residents Association, Crime Reduction Panel, Local Environment, Chamber of Trade, Twinning Association

Assessment

This organisation operates on limited staffing and additional help is required. The Association owns the building which also houses the library and has the potential to be established as a Discovery Centre.

In support of the application

A review of the staffing structure has shown that additional hours are required for both administration and caretaking.

Cllr Kendal is concerned that Lyndhurst has been allocated the lowest sum of all the centres and would like this to be reconsidered.

Overton Community Association Local Member - Cllr Wall

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £14,900 Expenditure £22,550
Accounts outturn excl all grants £3,130
B/F from previous year £9,483
Total grants from HCC None	Proposed revenue support 2004/05 £6,000
Grants from other sources £430

Assessment of new application

This organisation has been operational for 25 years. The area of benefit is the village of Overton. Their constitution may need reviewing though it has been amended since it was first established. This organisation is run by volunteers. Their only staffing assistance is a small amount of caretaking time. This organisation is working with other local hall providers to establish a joint approach to providing for the future needs of their community. Their main hirer is a community playgroup which provides an important service to the village. They have 15 other regular users and support the blood transfusion service.

The organisation occupies an old Victorian school building which is owned by the County Council for which they have a full repairing lease. Part of the building is sub let to the library service. The building is in need of refurbishment including the provision of new toilets and appropriate access and in order to achieve this the Association is working closely with PBRS who have drawn up some plans. This project will cost in the region of £100,000. The rental for this property is to increase from £3,000 to £4,000 per annum. The expenditure budget includes £10,000 for maintenance.

In support of the application

There is a clear role for the Community Association supported by the wider village and operators of other facilities. This role is defined as a centre for information and education linked activities and to foster new activities. The Association wishes to be proactive in setting up new activities. In particular this organisation wishes to establish three new ventures that may initially require subsidy. They are:

· Local information point

· Open access computer facilities to compliment and extend the libraries current service

· Activities to support parents and carers of young children

Currently running on a shoe string the association is faced with a back log of repairs to this grade 2 listed building and an increase in rental.

Date of last community survey	Autumn 2003
Aims and Objectives for 2004/05
Open Access Computer facility
Start 3 new activities
Activity in the community Community forum; crime reduction panel; members of Raise; members of Overton Halls United Group

Cllr Wall supports this application.

Portchester Community Association Local Member - Cllr Price

Year end for latest available accounts: 31 Dec 2002	Forward Budget (excl HCC Grant) Income £108,017 Expenditure £115,853
Accounts outturn excl all grants £7,516	HCC revenue support 2003/04 £10,500 of staffing support
B/F from previous year -£1,473
Total grants from HCC £2,250	Proposed revenue support 2004/05 £14,000
Grants from other sources Nil

For the last 12 months this organisation has been receiving close managerial support in lieu of revenue funding from the Community Support Team. The value of this funding based on 2 days per week is approximately £10,500. The Association has recorded a surplus of approximately £9,000 for the financial year 2002 and they are likely to achieve a surplus of £11,000 this financial year. This situation looks healthy but does not take account of the cost of the part time manager's post which the Community Support Team is currently covering.

At the recent AGM 15 trustees were elected to the governing body of this organisation. This includes Councillors and a representative from the community school. A sub committee structure is being implemented which it is hoped will deal more effectively with management issues.

The trading company which provides income to the charity has had difficulties with its profitability for some time and has reduced its outgoings in order to increase its viability. Attempts to recruit a bar manager to date have so far failed.

The Trustees, on the advice of the Community Support Team, are planning a major refurbishment of the building to improve accessibility, toilets and reception area.

Following a difficult couple of years this organisation is now beginning to develop forward plans. It is intended that the close support that has been offered will be withdrawn in April 2004 but there is a need for continuing professional support. Therefore it is essential the trustees appoint their own manager to ensure the progress to date is continued.

Before the managerial support was given this organisation was receiving £9,000 per annum in revenue support (during the year 2002/03 only 6 months funding was allocated). It is proposed that for 2004/05 this figure be increased to £14,000 but that the Association should work to providing income to cover more of its expenditure from 2005/06.

As our staff withdraw, the centre will need a part time manager to control the administration and oversee the community programme development. The proposed grant is a reflection of the need for this post.

Aims and Objectives for 2004/05
Appoint a Community Programmes Manager	Proposed condition of funding
Carry out refurbishment of centre to increase accessibility and usage
Implement SNAP programme providing activities for 11-15 age group
Increase usage of the centre by 15%
Activity in the community PCA contributes to a local problem solving group and is also heading up a multi-agency committee to develop a SNAP programme for young people in Portchester. PCA runs an active pre-school facility and the centre provides accommodation for a variety of local groups and organisations.

River Way Community Association Local Member - Cllr Kirk

Andover

This is a new organisation. The new building was only handed over to the managing trustees in January 2004 and they have a great deal to do to set up the programme and get all the legislative arrangements complete in the next couple of months.

The original idea for this scheme came from local residents and their ownership of it has grown over time. There has been a lot of enthusiasm generated by the residents who have been actively involved. They approached Test Valley Borough Council with a request for new community facilities in this area and it was agreed in principle to provide a new community building in August 2001.

A Community Association was formed that would eventually take over the responsibility for the building. A growing number of individuals and organisations from the two local estates have expressed a strong interest in using the centre.

The wider plan for the area is to include the redevelopment surrounding land. The timetable for the housing and shop development is to be linked to the community centre development though independent of it. The project as a whole is high profile and carries a lot of expectation of improved community facilities and activities in this area.

Test Valley Borough Council has shown a lot of commitment to this project by allocating approximately £430,000 towards the capital cost of this building. Recreation and Heritage has already allocated £12,500 towards the furnishing of the building. The building has a main hall and two interconnecting meeting rooms.

The proposed current users are Cricklade College, a nursery/playgroup, beaver scouts, cycle club, jujitsu club. Other users will be a youth club, After School club, Age Concern, Testway Housing

It is estimated that current annual expenditure of this organisation will be approximately £29,000. (This includes staffing costs: part-time Cleaner, part-time Caretaker, and 15 hours administration time.) The Association will eventually have to cover this expenditure themselves but this will be difficult in the initial development stages. It is believed at the present time that they should be able to raise about £17,000 of this from income, based on the lettings ratio of other similar premises. This leaves approximately £12,000 remaining. It is suggested that Test Valley Borough Council provide the organisation with £4,000 of revenue funding to assist them in this first year. Additionally they will fund structural and building maintenance which is likely to cost a minimum of £4,000 per annum.

It is recommended that the £8,000 deficit be met from the annual revenue support budget. This will be comparable to the contribution made by Test Valley Borough Council and will enable this organisation to feel secure as it begins its first year of operation.

Rowner Community Association Local Member - Cllr Wright

Year end for latest available accounts: March 2003	Forward Budget (excl. HCC Grant) Income £36,010 Expenditure £46,065
Accounts outturn excl. all grants -£8,429	HCC revenue support 2003/04 £10,000
B/F from previous year
Total grants from HCC £10,000	Proposed revenue support 2004/05 £10,000
Grants from other sources

Survey completed	2001
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Providing a youth facility
Kidz Zone	Due to start Feb 2004
Aims and Objectives for 2003/04	Achievements
Family Nights	Very popular
Lunch Clubs	Started but not very popular
Rowner Carnival	Input raised profile of Association
Aims and Objectives for 2004/05
Kidz Zone
Youth facility
Yoga/Tai Chi
Activity in the community Crime Reduction Panel; Gosport Development Trust

Assessment

Association operates with few volunteers and limited staffing. It is within the Public Service Agreement area and the organisation needs considerable on-going professional support.

In support of the application

This organisation has recognized it needs to raise the profile of the centre locally and attract more volunteers. They are planning a recruitment campaign with the assistance of the Community Development Worker. This organisation supports pre school and a range of activities for parents and children. They are also providing adult learning classes in the training room managed by St Vincent's College.

Sarisbury Community Association Local Member - Cllr Estlin

Year end for latest available accounts: Dec 2002	Forward Budget (excl. HCC Grant) Income £49,018 Expenditure £59,645
Accounts outturn excl. all grants -£15,003	HCC revenue support 2003/04 £5,000
B/F from previous year £12,572
Total grants from HCC £9,603	Proposed revenue support 2004/05 £5,000
Grants from other sources National Lottery £5,000

Date of last community survey
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
Replacement of stage	Working towards this
Development of a training plan for volunteers	No plan available but some courses attended
Aims and Objectives for 2003/04	Achievements
Staff and volunteers to attend fire safety and first aid courses
Find funds to employ more staff	See below
Aims and Objectives for 2004/05
Local survey to be completed	Proposed condition of grant
Review hiring charges and programme in order to fund more staff
Review of staffing structure and job roles
Attract more volunteers
Activity in the community Community forum

Assessment

This building is owned by the Community Association who have to bear the maintenance costs. It does not receive any financial assistance from Fareham Borough Council. The organisation is going through a period of change and needs to take some decisions about its future operation. The accounts for 2003 and the forward budget include substantial sums for refurbishment and repairs. Applications for funding for these projects should be made to the Community Buildings Fund and Fareham Borough Council.

In support of the application

2003 has been another successful year for this organisation despite minimal staff cover. This building needs a minimum of staff cover when the centre is open. This will mean that a caretaker will need to be employed. The trustees continue to work to keep this centre open and make improvements when they can.

Cllr Estlin acknowledges this as a much needed centre that is currently going through a difficult period and would like consideration given to the provision of county council staff at this centre

Tadley & District Community Association Local Member - Cllr Allen

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £41,150 Expenditure £47,700
Accounts outturn excl all grants -£13,760
B/F from previous year £27,583	Proposed revenue support 2004/05 £5,000
Total grants from HCC none
Grants from other sources

Assessment of new application

The Executive Committee of this Association acknowledges that in recent years the Association has been allowed to drift. However, the managing trustees have now put in place a new Business Plan and are hoping to improve the activity at the Centre. In order to achieve this they have received help and staff support from Basingstoke and Deane Borough Council.

It has been identified that the previous centre manager had been directing the centre in a way that did not meet the trustee's purpose for the Association. There was little development and the organisation had become primarily a letting agency for the building. A new manager has been appointed who has reviewed the current arrangements and is making changes to the way this organisation functions. There is a new drive to promote the activities of the Association and re-instate its role in the community.

The Association has asked for financial help while these improvements are put in place.

Date of last community survey	June 2003
Aims and Objectives for 2004/05
To increase user groups and activities
To raise profile of T&DCA
To offer new activities for young people
Activity in the community Community Forum

Cllr Allen is confident that the new leadership will prove to be an asset to the centre and is supportive of this request for funding.

Titchfield Community Association Local Member - Cllr Harrison

Year end for latest available accounts: January 2003	Forward Budget (excl HCC Grant) Income £84,888 Expenditure £93,440
Accounts outturn excl all grants £6,108	HCC revenue support 2003/04 £5,000
B/F from previous year £25,880
Total grants from HCC	Proposed revenue support 2004/05 £4,000
Grants from other sources

Date of last community survey	August 2003
Aims and Objectives for 2003/04 which were conditions of grant
To initiate a training plan	Training policy in place. Induction programme for staff and trustees included in that policy
To complete community survey	Achieved
To promote centre via website	On going
Aims and Objectives for 2003/04
Increase use of garage	Increased to 20%
Improve H & S via risk assessment	Procedures in place
Refurbish kitchen	Achieved
Introduce welcome leaflet	Achieved
Aims and Objectives for 2004/05
To revive Tatler magazine
To consider how best to respond to survey
To make improvements to the garage
To improve entry on Titchfield net
Activity in the community Community forum various

Assessment

This building is owned by Fareham Borough Council and major external repairs are completed by them. This is a large centre with 10 principal rooms including the refurbished garage. Their budgeted expenditure includes £9,000 for internal maintenance which will only be spent if the funds are available. This is a very well run organisation with policies in place that are reviewed regularly and used to ensure the organisation is run efficiently and effectively. They have for some years been working towards self sufficiency.

In support of the application

This centre is well run by the manager and tight controls are kept on their expenditure. The survey carried out last August showed that the public felt broadly in touch with the centre though not everyone attends its functions. Vandalism is a constant concern and the increasing demands of legislation are a financial drain. The grant enables this organisation to offer their services at prices which enable them to continue to attract customers.

Cllr Harrison supports this application but is concerned about the reduction in funding.

Seconded Staff Appendix 4

Fordingbridge Community Association Local Member - Cllr Heron

Year end for latest available accounts: December 2002	Forward Budget (excl HCC Grants) Income £28,500 Expenditure £29,226
Accounts outturn excl all grants -£9,959	HCC revenue support 2003/04 Seconded staff to the value of £12,418
B/F from previous year £35,079
Total grants from HCC Nil	Proposed revenue support 2004/05 Seconded staff to the value of £12,418 (this figure does not include inflation)
Grants from other sources Fordingbridge TC £1,500

Date of last community survey	2002
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
More computer classes administered by Brockenhurst College	Not increased in line with expectations
To maintain utilisation of minibus	Achieved
Establish a Sunday night youth club	Not achieved
Aims and Objectives for 2004/05
Develop existing young members of management committee - potential leaders
Meet the needs of the expanding elderly population
Meet needs of pre-teen population
Increase the public profile of Avonway
Activity in the community Community Forum; Transport; Crime Reduction; Youth Action

Assessment

The management committee of this organisation has some new members who are reviewing the way the organisation is currently being run with a view to developing this organisation's work and commitment to the community of Fordingbridge and are developing new management practices and strategic plans.

In support of the application

The thriving clubs, societies and other organisations for which Avonway regularly provides a venue encompass the full range of our local society from very young children to the most elderly of pensioners. This is proof of our benefit to the community. It is our intent to continue to be proactive in providing accommodation for new activities/organisations from our catchment area and to continue to be vigilant in identifying and subsequently filling in needs and gaps in our market.

Gosport Community Association Local Member - Cllr Geddes

Year end for latest available accounts: March 2003	Forward Budget (excl HCC Grant) Income £272,275 Expenditure £251,985
Accounts outturn excl all grants £72,956	HCC revenue support 2003/04 Seconded staff to the value of £17,361
B/F from previous year £80,914
Total grants from HCC Nil	Proposed revenue support 2004/05 Seconded staff to the value of £17,361 (this figure does not include inflation)
Grants from other sources Lloyds TSB £2,500

Survey completed	Dec 2001
Aims and Objectives for 2003/04 which were conditions of grant	Achievements
More youth activity and involvement	Youth Disco held before Christmas
Activities that form part of crime and disorder strategy	Little progress
Increase lifelong learning activities	New classes
Buy back leased land from Gosport BC
Aims and Objectives for 2003/04	Achievements
Crime and disorder programme	Little progress
Lifelong learning activities	2 new classes
Buy back lease of land	Purchase complete - loan of £60,000
Staff review	Administration review completed
Computerise accounts	Part complete
Aims and Objectives for 2004/05
Increase membership of management committee
Complete staff review
To increase reserves
Activity in the community Age Concern, Urban Regeneration, Social Services Risk and Resources, Disability Access Group

Assessment

£71,439 of surplus is being held to buy back lease of land..

This is a large complex and all energies are being directed to the building with very limited community development. Work of seconded member of staff is being closely monitored to meet agreed targets.

In support of the application

The continued success of the Association is very much dependent on volunteers who put in many hours of work without reward but with the on-going satisfaction that they are doing their bit for the local community association. The Association informs us that £71,000 of the £72,000 surplus has been expended on buying back land they require.

Lymington Community Association Local Member - Cllr Hayes

Year end for latest available accounts: June 2003	Forward Budget (excl HCC Grant) Income £123,350 Expenditure £148,500
Accounts outturn excl all grants £2,900*	HCC revenue support 2003/04 Seconded staff to the value of £34,167
B/F from previous year £438,515
Total Grants from HCC Nil	Proposed revenue support 2004/05 Seconded staff to the value of £34,167 (this figure does not include inflation)
Grants from other sources

* In addition the Association received a legacy of £333,876

Date of last community survey	2003 - Users only
Aims and Objectives for 2003/04 which were conditions of grant
Aims and Objectives for 2003/04
Fitness activities for older persons	Short Mat Bowls
Resolve library issue with HCC	On-going
Additional playschool staff training	One completed Stage 2
Aims and Objectives for 2004/05
Resolve the library issue
Extend IT provision
Improve the present facilities (site development)
Activity in the community Community Forum; Neighbourhood Watch; Town Planning Issues

Cllr Hayes supports this application.

Assessment

The Association owns and manages a very large complex in an area with little or no alternative facilities. The Association is aware that in time the current arrangement for the secondment of HCC staff will come under review and that there will be a need to seek an alternative. The Association has substantial financial resources (£791,040 with the recent legacy. Part of this is restricted for development)

In support of the application

Provides a comprehensive and diverse range of activities. Development of facilities required to extend range of activities. Large elderly population and little employment opportunities for young people. There are no other leisure facilities in the town. Addressing provision for employment of professional staff in the event of discontinued staffing support from HCC.