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1 |
Summary |
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1.1 |
This report brings the Committee up to date on the authorised and actual establishment, as of 31 December 2004. This takes account of any efficiency savings or deletions of posts, successful budget bids or variations within the Service's authorised establishment level since previous changes to establishment under delegated powers were reported to the Personnel Committee on 8 September 2004. This report identifies any further variations across all employee groups within the time period 1 August 2004 to 31 December 2004. |
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1.2 |
The authorised establishment level is defined as the level of establishment approved by the Fire and Rescue Authority |
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1.3 |
The actual establishment level over the year is influenced by the planned recruitment to vacancies, difficulties in recruitment and retention; retirements, terminations, resignations, long term absences due to sickness and injury. |
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2 |
Recommendations |
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2.1 |
That the HR Committee notes the changes to the establishment under the Chief Officer's delegated powers, contained within this report |
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3 |
Establishment Management |
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3.1 |
Establishment management is an important aspect of our human resources strategy and workforce planning. It informs our longer term planning for recruitment, assessment and development centre activities, career development and accelerated promotion programmes. Performance management and personal development plans are also influenced by how we manage our establishment. |
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3.2 |
The duties and responsibilities of posts within the organisation continue to be reviewed against changing service delivery requirements aligned to the Service's Integrated Risk Management Plan (IRMP), new legislation and central government initiatives. |
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3.3 |
As we are about to commence job evaluation for Grey Book posts and will necessarily maintain safeguards regarding our actual establishment figures to protect existing employees in the event of any changes to the current structure of Grey Book posts as aligned to our IRMP. |
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4 |
Authorised and Actual Establishment as at 31/12//04 |
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4.1 |
The tables below reflect the authorised establishment figures as at 31 December 2004 in different employment groups. Externally funded posts are reflected separately where they exist and the actual establishment figures include these externally funded posts. Full time equivalent (fte) posts are indicated where appropriate. |
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Wholetime Establishment |
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Rank |
Authorised Establishment |
Externally Funded posts |
Actual Establishment |
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CO |
1 |
0 |
1 |
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DCO |
2 |
0 |
2 |
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SDO |
4 |
0 |
4 |
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DO |
18 |
0 |
17 |
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ADO |
19 |
2 |
20 |
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StnO |
49 |
0 |
54 |
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SubO |
97 |
1 |
98 |
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LFf |
98 |
4 |
98 |
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Ff |
493 |
2 |
492 |
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Total |
781 |
9 |
786 (4 under establishment) |
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Retained Establishment - represented as 24 hour cover units |
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Rank |
Authorised Establishment |
Actual Establishment |
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SubO |
46 |
43.25 |
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LFf |
112 |
97.50 |
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Ff |
477 |
429.50 |
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Total |
635 |
570.25 |
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( 64.75 units under establishment) |
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Control Establishment |
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Authorised Establishment (fte) |
Externally Funded |
Actual Establishment (fte) |
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37 |
1 |
38 |
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Green Book Establishment |
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Authorised Establishment (fte) |
Externally Funded |
Actual Establishment (fte) |
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282.65 |
6.46 |
282.46 (6.65 posts under establishment) |
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Externally funded team Funded by ODPM - Urban Search and Rescue Team 21 posts - recruited to in May 2004 These are contracts for retained services (similar to retained firefighters) to attend training and provide a response as and when required. |
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5 |
Variations to Establishment |
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Under the Chief Officer's delegated powers, the following variations have taken place to the establishment using existing resources in the time period 1 August 2004 to 31 December 2004 and have not been previously reported to Human Resources Committee :- |
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Post |
Action |
Position Number |
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Performance Review Clerical Assistant - permanent extension of hours from 18.5 per week to 22.5 per week. |
Funded from existing budget for team. |
40007519 |
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New Post - Procurement Manager Green Book, scale L |
Growth Approved Feb 2004 for the management of the procurement function in accordance with National Strategies and Best Value. Selection process completed December 2004, successful candidate will take up the post in 2005. |
50019013 |
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New Post - Finance Administrator Green Book, scale D |
Additional administrative support identified in Finance Business plan to cover the centralising of payments wef 1.11.2004. Post to be funded by the deletion of the Financial Services Manager post , Grade J. |
50019014 |
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Finance Accountant - Secondment from HCC. Post extended from 0.8 to 1 FTE Wef 1.1.2005. Variation to Establishment actioned. |
(Green Book) Postholders hours extended to 37. Extra hours funded from savings made from deletion of Financial Services Manager post. |
Financial Services Manager - 40008888 |
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Driving Instructor - reconciliation post (Green Book) NJC Grade G Operational Firefighter - seconded as full time official with the FBU wef September 2004. Secondee (Grey Book) Firefighter. |
Post highlighted as part of establishment reconciliation exercise. Over established post. This post once vacant would not be recruited to. Post to be highlighted on committee report as funded by FBU. Substantive post to be backfilled. |
50002435 |
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Marketing and Communications restructure. A number of posts were created and deleted following a review of the Audio Visual and Media and PR Departments. ( Ref: Fire Authority Report 2004 Growth Bid) New Post - Head of Marketing and Communications Green Book, Scale M New Post - Internal Communications Manager Green Book, Scale J New Post - Marketing and Communications Manager Green Book, Scale J New Post - Marketing and Communications Technician Green Book, Scale F Grey Book Secondment - Marketing and Communications Project Officer The following posts were deleted wef October 2004: Media and PR Manager ( Green Book, Scale K) Media and PR Advisor( Green Book, Scale G) AV Supervisor ( Green Book, Scale G) |
New Post - Head of Marketing and Communications. Appointment completed in October 2004. Internal Communications Manager - Although this is a permanent position, it has been filled initially on a 24 month contract basis wef October 2004. Marketing and Communications Manager - Although this is a permanent position, it has been filled initially on a 24 month contract basis wef October 2004. Post filled. Post Filled wef November 2004 for an initial secondment period of 12months. Funding covered by FF vacancy at Eastleigh. No backfill for substantive post. Post Holders made redundant. Post deleted as part of restructure of AV and Media/PR departments. Salary used to contribute towards replacement posts. |
50021720 50021743 50021742 40009261 50021744 40008890 40007529 4009174 |
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6 |
Financial Implications |
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There are no financial implications, all posts are being funded by the existing budget arrangements. |
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7 |
European Convention on Human Rights and the Human Rights Act 1998 |
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The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (Amendment) Act 2000. |
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Section 100D - Local Government Act 1972 - Background Papers The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. None Note: The list excludes: (1) Published works (2) Documents that disclose exempt or confidential information as defined in the Act |
