Hampshire County Council

River Hamble Harbour Management Committee Item 6

28 July 2005

Scrutiny And Call-In

Report of the Chief Executive

Contact: Colin Hinxman, Democratic Services, ext 7343; e-mail colin.hinxman@hants.gov.uk

1. Background

1. At their meeting on 29 June 2005 the Committee asked for more details of the way in which they should exercise their functions to scrutinise the Board and hold it to account, particularly in the area of potential call-in of decisions. Effective operation of the streamlined decision making structure would support Aim 2 - Stewardship of the Environment - and Aim 5 - Improving Services - of the County Council's Corporate Strategy.

2. Terms of Reference

2. Attached for information are the following documents approved by the County Council in May 2005:

3. Experience of call-in with the County Council shows that it is a rare event in practice; perhaps due in part to the publication of agendas and reports in advance of decisions being made.. The relevant sections of the Constitution for the River Hamble provide as follows:

4. The Board at its meetings would receive detailed reports, accompanied by a decision sheet for each item. The Chairman would sign on behalf of the Board a decision sheet recording the outcome of each item.

5. In order to set up a workable and efficient system, it would be essential to run communication electronically so that decisions can be promptly communicated by e-mail. It would therefore be necessary to request an e-mail address for all committee members, and one to which members regularly refer. In this way an electronic distribution list could be built up containing e-mail contacts for all committee members, both elected members and other interest groups.

6. Once this is in place, it would be possible to operate as follows:

7. In the event that five or more members wish to call-in a decision, they would

8. The approach set out in this report was commended by the Board to the Management Committee.

RECOMMENDATIONS:

That the electronic modus operandi be adopted as the means for the River Hamble Harbour Management Committee to exercise its call-in function, and that all members be requested to let the Chief Executive have a current e-mail address which can be used for that purpose.

Section 100D Local Government Act 1972 Background Papers

NB the list excludes:

1 Published works.

2 Documents which disclosure exempt or confidential information as defined in the Act.

TITLE

FILE

Correspondence

Chief Executive's

None

Hampshire County Council

River Hamble Harbour Board Item 11

15 July 2005

Scrutiny And Call-In

Report of the Chief Executive

Contact: Colin Hinxman, Democratic Services, ext 7343; e-mail colin.hinxman@hants.gov.uk

4. Background

1. At their meeting on 29 June 2005 the Committee asked for more details of the way in which they should exercise their functions to scrutinise the Board and hold it to account, particularly in the area of potential call-in of decisions. Effective operation of the streamlined decision making structure would support Aim 2 - Stewardship of the Environment - and Aim 5 - Improving Services - of the County Council's Corporate Strategy.

2. Terms of Reference

5. Attached for information are the following documents approved by the County Council in May 2005:

6. Experience of call-in with the County Council shows that it is a rare event in practice; perhaps due in part to the publication of agendas and reports in advance of decisions being made.. The relevant sections of the Constitution for the River Hamble provide as follows:

4. The Board at its meetings would receive detailed reports, accompanied by a decision sheet for each item. The Chairman would sign on behalf of the Board a decision sheet recording the outcome of each item.

5. In order to set up a workable and efficient system, it would be essential to run communication electronically so that decisions can be promptly communicated by e-mail. It would therefore be necessary to request an e-mail address for all committee members, and one to which members regularly refer. In this way an electronic distribution list could be built up containing e-mail contacts for all committee members, both elected members and other interest groups.

6. Once this is in place, it would be possible to operate as follows:

RECOMMENDATIONS:

That the electronic modus operandi be adopted as the means for the River Hamble Harbour Management Committee to exercise its call-in function, and that all members be requested to let the Chief Executive have a current e-mail address which can be used for that purpose, subject to the views of the management committee. .

Section 100D Local Government Act 1972 Background Papers

NB the list excludes:

3 Published works.

4 Documents which disclosure exempt or confidential information as defined in the Act.

TITLE

FILE

Correspondence

Chief Executive's

None