Hampshire County Council

River Hamble Harbour Management Committee

28 July 2005

Links with River Hamble Stakeholders

Report of the Director of Environment

Item 5

Contact: David Evans, tel 01489 576387 email: david.evans@hants.gov.uk

1. Summary

1.1 This report proposes a series of options for consideration by the River Hamble Harbour Board and Management Committee when determining how they wish to establish and maintain links with River Hamble stakeholders.

2. Corporate Strategy

2.1 This report supports Aims 1 to 5 of the Corporate Strategy (Maximising Life Opportunities, Stewardship of the Environment, Achieving Economic Prosperity, Building Strong and Safe Communities, and Improving Services) by contributing to the discharge of Hampshire County Council's role as the River Hamble Harbour Authority.

3. Introduction

3.1 Under the new Governance arrangements for the River Hamble, the formal title and role of the previous Advisory Committee has been deleted. It was never intended that this would deny the opportunity for the many and varied stakeholders to voice their opinions about the river and its management, but rather that the best means of achieving this should be decided at the earliest opportunity by the new Harbour Board. This report sets out the decisions required and a number of possible options for meeting the requirement. It is intended to stimulate discussion by the Management Committee and Harbour Board before the Harbour Board decides on the way ahead.

4. Stakeholders

4.1 The Trust Ports Review provides some useful guidance on the importance of stakeholders. It describes two distinct tiers of stakeholders, as follows (slightly edited):

4.2 It goes on to state that:

4.3 With the above in mind, the beneficiary stakeholders of the River Hamble include:

4.4 The non-beneficiary stakeholders include:

4.5 Some are already represented on the Management Committee and it will be important to decide if they need additional representation as Stakeholders.

5. Decisions Required

5.1 The following decisions are required:

5.2 Possible options for answering the two questions above (not necessarily mutually exclusive) include:

5.3 Who should be able to attend and speak at these meetings? Possible options include:

5.4 How often should meetings be held? Possible options include:

5.5 Should meetings should be open to the public? The requirement for openness would clearly indicate that they should, but there is an implication for the size of venue which might be required.

5.6 Who should chair the meetings? Possible options include:

5.7 Who will provide (and pay for) democratic support, committee support and the hire of rooms for meetings (typically £50 to £150 per meeting, depending on the size of room required)? Possible options include:

5.8 Where should the meetings be held? Possible options include:

5.9 How will the views of the meeting be reported to the Management Committee and Harbour Board? Possible options include:

5.10 What should the meetings be called? Possible options include:

Recommendation

That the Management Committee debate this issue and make a recommendation on its preferred solution to the Harbour Board.

Section 100 D - Local Government Act 1972 - background papers

 

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

 

NB the list excludes:

 

1.

Published works.

 

2.

Documents which disclose exempt or confidential information as defined in the Act.

TITLE

LOCATION

None.

 

379/DE