Hampshire County Council

Buildings, Land and Procurement Panel Item

3 October 2006

Procurement Initiatives

Report by the Director of Property, Business and Regulatory Services

Contact: David Corcoran Ext: 7930 email: david.corcoran@hants.gov.uk

1

Summary

1.1

The Executive Member for Policy & Resources approved at his meeting on 6 April 2006 the annual review of construction related procurement for 2005/6 and a series of new initiatives to be implemented over the current financial year and beyond.

1.2

This report is an interim review of the arrangements for the current financial year, including the Framework for Major Schemes and other Strategic Partnerships. The report also recommends for approval by the Executive Member for Policy and Resources a number of new initiatives, which it is proposed are introduced over the remainder of the year.

1.3

The completion of projects through Framework arrangements ensures that the schemes are delivered in a cost-effective way, involves closer working and collaboration with the construction industry which ensures continuous improvement in the Council's services and enhances the environment in Hampshire.

2

Framework for Major Schemes

2.1

Schools

2.1.1

The report to the Building Land and Procurement Panel on 4 April 2006 formally approved by Executive Member for Policy & Resources on 6 April 2006 provided a review of the Framework arrangements and detailed the award of the schemes procured through the arrangements to date. It also proposed that a number of further significant capital projects would be undertaken through the arrangements.

2.1.2

Since the last meeting of the Panel the following scheme have been identified and are likely to be allocated to the Framework for Major Schemes :

    · Burnham Copse School, Tadley - amalgamation of existing schools

2..1.3

Design work and negotiations continue on the schemes previously identified at Kings Copse and Dowd's Farm. However the proposed school at Whiteley has been delayed due to the securing of an agreed site within the area.

2.2

Ashburton Court Redevelopment

2.2.1

A scheme to provide temporary Park'n'Ride facilities at Bar End during the course of the redevelopment has recently been let to HBG and the new facilities are currently being completed. Once completed this will allow the reconfiguration of the existing car parking facilities on the Top Deck and in the Basement of Ashburton Court. A separate report to this Panel highlights the progress of the main project.

3

Current Initiatives

3.1

Appendices 2 and 3 provide a summary of all the Best Value procurement (excluding major frameworks) which have been implemented this financial year as follows :

    · Negotiated projects - £ 5,923,871

    · Negotiated packages - £ 3,741,188

In addition the total value of schemes already completed or committed and planned, within the Major Framework arrangement is :

    · Major Framework - £181,000,000

3.2

Appendix 3 attached details a number of new initiatives and extensions to existing arrangements which it is proposed are implemented in the current financial year related to:

    · Second Tier Framework Pilots (SME)

    · Rowner Youth Service - Extension to provide enhanced facilities

    · Flat Roofing Framework - new framework arrangements

    · Ramps & Hard Landscaping Framework - new framework arrangements

    · Temporary Buildings Term Contract

    · Portchester Community School - Extension of existing contract for re-cladding; replacement windows and re-roofing

    · Swanwick Lodge Secure Unit - Refurbishment and enhanced facilities

    · Cranbourne Business and Enterprise College - Phase 2 re-cladding

    · Parkway and Nuance Global House

4

Term Engineering Contract Renewal

4.1

The report to the April meeting of the Panel identified the tender process for the renewal of the term engineering contracts. Expressions of Interest were invited in accordance with the EU procurement rules and eight short-listed contractors were invited to tender, with three contracts to be awarded.

4.2

Tenders have now been received and are being analysed. It is proposed to appoint up to three contractors for a five year arrangement to coincide with the renewal of the current Service Level Agreement with schools. Each of the three contracts will cover a separate education area and will include all of the Council's estate (except the Castle Complex) and that of Hampshire Fire and Rescue Service. The new arrangements will commence in April 2007 and contractors will be appointed in the autumn so that there is a suitable transition.

4.3

A report on the outcome of the analysis and arrangements for the implementation of these new Term Engineering Contracts will be presented to the December 2006 meeting of the Panel.

5

South East Centre Of Excellence (SECE) Framework for Major Schemes

5.1

The report to the Panel on the 11 July 2006 gave details of five contractors who had been appointed to the SECE Framework for Major Schemes under the "fast track" arrangements as part of the procurement process. The tender process has now been completed and further appointments recommended.

5.2

Two contractors have been added to the list of contractors who will be eligible for allocation of SECE projects under the Framework. A further three contractors have been recommended for appointment to the Framework, but would not be eligible for immediate work allocation until the SECE workload demands extra capacity. The final list of contractors is as follows:

5.3

Those appointed and available for SECE Project allocation

· Mace Plus

· Warings

· HBG

· Mansell / Balfour Beatty

· Kier

· Bluestone

· Willmott Dixon

Those appointed and not currently available for SECE Project allocation

    Wates

    Fitzpatrick

    Costain

5.4

Consultation with SECE has been through a Steering Group established to provide scrutiny and direction to the procurement process, and subsequent development of the Framework working arrangements. The above recommendations have been discussed and agreed with the Group.

5.5

The Steering Group is made up of those Authorities most active with the Framework. However, there is significant interest from 15 Authorities including the 11 Steering Group members currently, with the potential for an initial project workload in excess of £200m. Amongst the other organisation interested in utilising the arrangements are various Police Authorities including the Metropolitan Police Force and the Learning and Skills Council.

5.6

Early appointments have been made to the first of the demonstration projects which will act as pathfinder projects over a development period which could last up to two years. Kier have been appointed on the Alfred Sutton Primary School Extension by Reading Borough Council and Balfour Beatty to the new Addington Special School for Wokingham District Council. On both of these projects the department is acting as lead designer and project manager.

5.7

Both East and West Sussex County Councils have carried out selection processes to appoint contractors to major projects for a new Library in Crawley and a fire damage reinstatement project at the Tideway School in Newhaven which will now be delivered under the SECE Framework. The two County Councils have committed to use the Framework for all of their major project work and discussions are underway regarding a number of further significant projects.

5.8

The next steps are to formally conclude the Framework Agreements with the ten contractors, and to develop standard processes and procedures for the working arrangements.

6

Second Tier Frameworks (SME)

6.1

The report to the Panel on the 4 April 2006 provided an update of the current proposals for the development of frameworks to deliver projects within set financial bands above and below £500,000. The report also gave details of a pilot scheme being run with five local contractors to test the procurement and project management templates, and a progress report was provided in the report of the 11 July 2006.

6.2

The early engagement of the contractors is proving very successful in the identification and elimination of project risks on the more complex projects, and the early performance indicators have shown positive results. Work with the contractors is moving rapidly towards the development of more standard solutions for projects, and there have been early discussion about the simplification of project specification work which would add to the efficiencies of the design process.

6.3

The pilot is now nearing the end of the proposed six month life, and the report to the Panel of the 4 April 2006 laid out proposals for the development of permanent arrangements commencing in September 2006. However, the pilot is running well, and there is a need to build upon the early discussions around specification and standardisation. At the same time, there has been significant interest through SECE for the proposals to develop locally based second tier frameworks, and the Hampshire County Council proposals will be available to other Authorities within the Hampshire boundaries.

6.4

In order to develop the permanent arrangements along with other Hampshire Authorities, whilst continuing to build upon the early work which has started with the five pilot contractors, it is proposed that the pilot is extended to September 2007 until the long term arrangements are in place. This would allow the early appointment and engagement of the supply chain for the critical summer holiday period. Financial limitations would be in line with the current pilot of around £1m of work per contractor subject to capacity.

7

South East Centre Of Excellence (SECE) Second Tier Frameworks

7.1

As stated above, there has been significant interest through SECE for the development of second tier frameworks based around clusters of Authorities. One major benefit would be the engagement of local contractors with the relevant knowledge and resource. Two clusters have primarily emerged. The first is based on East and West Sussex, and includes East and West Sussex County Councils, Brighton and Hove City Council, Crawley Borough Council, and Sussex Police. Discussions are at an advanced stage, and the group has formed a Project Board and Delivery Group under the Chair of Hampshire County Council on behalf of SECE.

7.2

The second major cluster emerging is based on Authorities within the borders of Hampshire. Again this Cluster is being led by Hampshire County Council with interest shown by Portsmouth and Southampton City Councils, Hampshire Police, and Hampshire Fire and Rescue Service. It is intended to develop the proposals for the second tier frameworks described in the report to Panel on the 4 April 2006. Similar arrangements will be delivered in parallel for the Sussex Cluster. It is envisaged that this kind of initiative could develop across the whole of SECE and be based around the above model or for groups of similar authorities such as District Councils.

Recommendation(s)

That the Panel advises the Executive Member for Policy & Resources that approval be given to:

1

Projects being undertaken through the Framework for Major Schemes as identified in Appendix `1'

2

The procurement initiatives implemented this year as set out in Appendix `2'

3

The proposed procurement initiatives set out in Appendix `3' relating to :

    · Extension to Second Tier Framework Pilots (SME)

    · Rowner Youth Services - Extension to provide enhanced facilities

    · Tadley Burnham Copse School - Amalgamation

    · Basingstoke School Plus - Provision of post school working environment

    · Flat Roofing Framework - new framework

    · Ramps & Hard Landscaping Framework - New framework

    · Temporary Buildings Term Contract - Extension to existing arrangement with the Elliot Group

    · Portchester Community School - Extension of existing contract for re-cladding; replacement windows and re-roofing

    · Swanwick Lodge Secure Unit - Refurbishment and enhanced facilities

    · Cranbourne Business and Enterprise College - Phase 2 re-cladding

    · Parkway and Nuance Global House - Office accommodation

5

The development of the following scheme under the Framework for Major Schemes and Programmes of Work is noted:

    · Burnham Copse School, Tadley - amalgamation of existing schools

4

The extension of the Second Tier Framework (SME) arrangement until September 2007.

LINK(S) TO CORPORATE STRATEGY

Yes

No

Hampshire safer and more secure for all

_

Maximising well-being

_

Enhancing our quality of place

_

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act

........................

........................

 

Ref/Initials/25-Sep-06

WORKS

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

PROJECTS NOW ALLOCATED TO THE FRAMEWORK ARRANGEMENTS

Basingstoke Plus

Provision of post school working environment

TBA

TBA

Direct appointment through Major Framework call off arrangement

· Early contractor involvement with the development of the scheme design development planning and programming.

Tadley Burnham Copse School

Reorganisation

TBA

TBA

Direct appointment through Major Framework call off arrangement

_ Early contractor involvement with the development of the scheme design development planning and programming.

PROJECTS CURRENTLY UNDER DESIGN DEVELOPMENT

Education Capital

Havant ESC (Woodlands Education Centre)

Balfour Beatty Construction

£4,000,000

Direct appointment through Major Framework call off arrangement

· Early contractor involvement with the development of the scheme design development planning and programming.

· Good performance on the Enhance projects and knowledge transfer

· Good local knowledge following work at Malmsbury Lawn and current work at Havant EBD

· Running both the EBD and ESC projects through a combined team.

Romsey Primary School

Reorganisation

Mansell Construction

£1,724,000

Direct appointment through Major Framework call off arrangement

· Early contractor involvement with the development of the scheme design development planning and programming.

· Good performance on the Waterside School project which is of a similar nature

· Contractor has previously worked with the design team

Dowd's Farm Primary School

New 1FE School

HBG

£3,695,000

Direct appointment through Major Framework call off arrangement

· As above

King's Copse Primary School

New 1FE School

HBG

£3,579,000

Direct appointment through Major Framework call off arrangement

· As above

Cadlands Primary School

New 2 FE Primary School (on existing Junior site)

Mansell

£1,800,000

Direct appointment through Major Framework call off arrangements

· Early contractor involvement required due to complexity of schemes and to engage in planning and programming of the works

· Contractor has considerable experience of similar school reorganisation schemes through the framework

Other

Ashburton Court Redevelopment

HBG

£30,000,000

Selection based on framework agreement call off arrangements.

· Early involvement of major contractor required due to scale and complexity of the scheme

· Phasing and construction strategy for complex inner city project to be developed

· Contractor has performed well on a range of major framework schemes

· Contractor has experience of major office developments and appropriate capacity and resource to undertake works

CONTRACTS AWARDED SINCE APRIL 2006

Havant EBD (Sundridge BESD)

Balfour Betty

£4,822,919

Direct appointment through Major Framework call off arrangement

· Contractor involvement with the final planning programme and scheme procurement

· Good performance on Enhance projects and extensive experience of Education sector beneficial to the development of the scheme.

· Good local knowledge following the nearby Malmsbury Lawn project

Pinewood School, Farnborough

New 1FE Infant School

Brazier

£3,220,103

Direct appointment through Major Framework call off arrangement

· Linked to the primary schools programme noted above.

· Contractor assisted with development of common design approach, planning and programming of the works.

Priestlands School

Entrance Refurbishment

Mansell

£187,000

Direct appointment through Major Framework call off arrangement

· Contractor recently completed Centre for Performing Arts at the school

· Continuity with major scheme and benefits from working with established supply chain

· Contractor able to undertake work in very tight timescale to meet school operational needs

Staunton Park Community School

Repairs & Refurbishment of Sports Hall & Changing Rooms

Balfour Beatty

£600,000

Direct appointment through Major Framework call off arrangement

· Project linked with work at Havant EBD and Havant ESC

· Efficiency savings in terms of shared supply chain and management arrangements

Temporary Park'n'Ride facilities, Bar End, Winchester

HBG

£398,625

Direct appointment through Major Framework call off arrangement

· Work required in advance of main Ashburton Court redevelopment in order to release working space for main contractor

· Main contractor for the Ashburton Court project appointed so creating a single point of responsibility for related projects

Best Value Procurement 2006/2007 Appendix 2

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Negotiated Work

Asbestos Type 2 Survey - Pilot

Testing & Analysis works

Environmental Evaluation

Gully Howard Technical

£637,815

· Negotiated following two stage tender process

· Testing & Analysis work for asbestos and related material.

· Specialist work which required detailed evaluation and sampling

· Two contractors appointed to under work over a 3 year basis

Bridgemary Community School

Exercise Studio

LST Building Services

£303,448

· Negotiated with a preferred contractor

· LST Building Services have successfully carried out similar works at various schools over a number of years

Copper Beeches OPH, Andover

New Fire Alarm & Emergency Lighting

Southern Fire Protection

£120,911

· Negotiated with a preferred contractor

· Contractor has experience of working on similar sites and has a good understanding of client needs

· Work required in order to meet current legislation

· Previous projects have been completed on time and on budget

Curdridge Primary School

2 Classroom Extension & Alterations

Gregory Havant

£711,779

· Negotiated with a preferred contractor

· Collaborative two stage selective tender process due to scheme complexity

Droxford Junior School

New Sewerage Treatment Plant

Swanwick Construction

£110,941

    · Negotiated with a preferred contractor

· Early engagement with contractor with experience of working on specialist drainage projects

· Work required to be undertaken to meet environmental issues and to improve operational facilities on the school site

· Need to pre-order treatment plant from specialist manufacturer

Generic Strengthening of SCOLA Panels (Phase 2)

West End Roofing & Construction

£156,939

· Negotiated with a preferred contractor

· Second phase of work following successful completion of Phase 1

· Tendered rates used as basis of negotiation

Meadowcroft

Kitchen refurbishment

Tew Brothers

£92,517

· Negotiated with a preferred contractor

· Work required to be undertaken urgently following decision by Adult Services to create a new unplanned admissions unit to meet client demand

·

· Early contractor input and appointment to meet the required timescale

· Contractor has a good working relationship with the unit and has a good understanding of the operational needs of the staff and clients alike

Montgomery House Offices

Refurbishment of office accommodation

Richardsons (Nyewood)

£649,148

· Negotiated with a preferred contractor

· Work needs to be completed in a time scale to meet the operational requirements of Trading Standards with new premises following reorganisation

· Positive feedback received on various other projects

· Contractor has combined successfully with the Department on previous negotiated projects

Mountbatten School

Fire Damage Reinstatement

Tew Brothers

£242,000

· Negotiated with a preferred contractor

· Negotiation allowed continuity of main contractor and key supply chains from the initial emergency works

· Contractor has worked extensively with the department and has a good performance and Health & Safety record

Portchester Community School

Specialist status Science & SAI works

Brymor Contractors

£696,625

· Negotiated with a preferred contractor

· Contractor has successfully undertaken similar works at various schools

· Works are spread around school site and therefore need to minimise Health & Safety conflict through use of one main contractor

· Need to engage contractor early to procure specialist lift equipment in line with project programme

St Michaels Junior School

Staff Workspace & Administration Alterations

Inside Outside Commercial

£114,620

· Negotiated with a preferred contractor

· Majority of work required to be undertaken during summer holiday period to avoid disruption to school

· Funding for project was agreed too late to facilitate traditional tender procedure

· Contractor has a good Health & Safety and performance record and has worked on similar schemes to a high standard

West Meon Primary School

Classroom Extension

John Hobden

£294,000

·

· Negotiated with a preferred contractor

· Contractor input on complex project with various site constraints

· Contractor has recently completed a very successful similar project using similar construction techniques

Winchester Discovery Centre

Archaeological Investigation

Oxford Archaeology

£350,000

· Negotiated with a specialist contractor

· Contractor carried out initial site evaluation following competitive tender process therefore a continuation and continuity with earlier work

·

· Previously worked with County Council on various projects to a high standard

Yateley School

Refurbishment of Science Laboratories

Nolan Davis Contracting

£96,750

· Negotiated with a preferred contractor

· Contractor currently undertaking Sports Hall re-cladding works

· Benefit from experience of similar schemes to high standard

· Benchmark cost information demonstrates value for money

· Avoids contractor conflict and provides for consistency in work standard

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Alderman Quilley College

Science Laboratory Refurbishment

Gregory Havant

£100,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor will assist with timing, complexity and sequencing of project

Bishopwood Infant School

Multi-purpose Room

Dart & Son (Builders)

£119,615

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor

· Complexity, timing and sequencing of project

Brune Park School

Specialist Teaching Space

To be advised

£100,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor

Connaught School

Sports Hall Re-cladding & Associated repairs

Nolan Davis Contracting

£148,282

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Enhanced delivery of project

Connaught School

Science Laboratory Refurbishment

Nolan Davis Contracting

£100,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor

· Enhance delivery of project within timescale

Crestwood School

Food Technology Training Kitchen

Nolan Davis Contracting

£120,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Enhanced delivery of project

· Complexity, sequencing and timing of project

Mill Chase Community School

CDT Refurbishment

Nolan Davis Contracting

£107,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Enhanced delivery of project

Noadswood School

Sports Hall Re-cladding & Associated repairs

Dart & Son (Builders)

£274,520

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Complexity, timing and sequencing of project

Oak Meadow CE Primary School

Internal Remodelling & Refurbishment of Early Years Centre - Phase 1

Dart & Son (Builders)

£154,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Contractor has worked on several similar projects to a high standard and has developed an understanding of client needs

Oak Meadow Early Years Centre

Phase 2 - Alterations to Children's Centre

Dart & Son (Builders)

£250,000

· Negotiated with a preferred contractor

· Contract to be let under SME Framework arrangement

· Early engagement of contractor

Wyvern Technology College

WC Refurbishment

Hampshire Partitioning Contracts

£151,023

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Contractor has undertaken similar work to a very high standard and has good Health & Safety and performance records

PROJECT TITLE

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

Yateley School

Sports Hall Re-cladding & Associated Repairs

Nolan Davis Contracting

£264,753

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Contractor has experience of working on similar projects and has a good performance record

Yateley School

Security Improvements

Nolan Davis Contracting

£120,000

· Negotiated with a preferred contractor

· Contract let under SME Framework arrangement

· Early engagement of contractor

NEGOTIATED PACKAGED WORK

External Redecorations

Package A-06

Marlborough Infant School

North Farnborough Infant School

Knights Enham Infant School

St Bernadettes RC Primary School

Shepherds Spring Infant School

Atkins Painting & Decorating

£145,910

· Negotiation with preferred contractor

· Secure resources to undertake a large programme of seasonal work

· Firms who have delivered similar work to a high standard required

· Previous projects will serve as a sound basis to negotiate

· Packaging to achieve value for money

· Simplification of management arrangements by strategically grouping programmes of work with contractor

Package B-06

Bishop Challenor RC (A) Secondary School

Western Downland School

Breamore CE (A) Primary School

Tile Barn Outdoor Activity Centre

Lepe Country Park

Totton Youth Centre

Barncroft Infant School

Barncroft Junior School

Ferris Painting

£160,680

· As above

· As above

Package C-06

Brighton Hill School

Manor Field Infant School

Manor Field Junior School

Yateley Library

Grange Junior School

Fair Oak Library

Pool & Son

£140,011

    · As above

· As above

Package D-06

Whiteley Primary School

Oliver's Battery Primary School

Calshot Activities Centre (Part 5)

West Shore House

Purkiss

£159,130

· As above

· As above

Package E-06

Cowplain Secondary School

Richardsons Decorating Contractors

£258,364

· As above

· As above

Package F-06

Fort Hill Secondary School

Norwood Primary School

Rownhams Primary School

Tew Brothers

£286,570

· As above

· As above

NEGOTIATED PACKAGED WORK

External Redecorations

Package G-06

Crookhorn Secondary School

Sarisbury Junior School

Flora Twort Gallery

Warwick & Son

£230,857

·

· As above

·

· As above

Package H-06

Gomer Junior School

West End Infant School

Haylock & Pittman

£102,895

· As above

· As above

Package 1-06

Foxhills Junior School

Hazel Wood Infant School

Manor Farm Country Park

Atkins Painting & Decorating

£147,231

· As above

· As above

Package 3-06

Buriton Primary School

Sheet Primary School

Selborne Primary School

Weyford Infant School

Talavera Infant School

Haylock & Pittman

£136,114

· As above

· As above

Package 4-06

Haselworth Primary School

Baycroft Special School

Lord Wilson School

Swanmore School

Mitie Property Services

£284,232

· As above

· As above

Package 5-06

Mill Rythe Infant School

Riders Junior School

Warren Park Primary School

Denmead Junior School

Horndean Infant School

Hart Plain Infant School

Richardson Decorating

£171,608

· As above

· As above

Package 6-06

Richard Aldworth School

Pool & Son

£303,354

· As above

· As above

Package 7-06

Haven Early Years Centre

Bedenham Primary School

Purkiss

£84,365

· As above

· As above

NEGOTIATED PACKAGED WORK

Package 8-06

Shakespeare Infant School

Preston Candover Primary School

Bishop Waltham Infant School

Tew Brothers

£106,020

· As above

· As above

Package 9-06

Holbrook Primary School

Harrison Road Primary School

Warwick & Sons

£109,194

· As above

· As above

WORKS

CONTRACTOR(S)

VALUE

SELECTION METHOD

REASON FOR PROCUREMENT STRATEGY

External Ramps and Hard Landscaping Framework

North Hampshire Framework

Schools Access Initiative Schemes:

Grayshott Library

Lepe Country Park

Lyndhurst Library

Netley Library

North Baddesley Library

Wildern School

Weyford Infant School

Locks Heath Infant School

Upham Primary School

Netley Abbey Junior School

Otterbourne Primary School

St Bede Primary School - Phase 1

Red Barn Primary School

Riverside Special School

Wavell School

Elvetham Heath School

Rocon Contractors

£278,000

(TBA)

(TBA)

(TBA)

(4,814)

(TBA)

(17,738)

(16,272)

(TBA)

(14,846)

(9,513)

(18,396)

(43,000)

(15,119)

(14,255)

(40,000)

(50,000)

· Negotiated with preferred Contractor

· Pilot to determine long term viability of packaging a large number of small projects of a similar type to achieve economy of scale and fixed price on overheads

· Early alignment of contractor resources required for seasonal works

· Performance management pilot-continuous improvement required to develop long term arrangements

· All schemes are tracked through the framework in order to provide a complete picture and clear audit trail

· Original pilots established in 2004/5 - further extended to a maximum of £750,000 per annum

· Ability to `call--off' schemes as required within the framework

Flat Roofing Framework

Winklebury Junior School

South View Infant School

Tadley Library

South Farnborough Infant School

Survey and Construction

(£34,672)

(£16,998)

(£8,670)

(£51,499)

£111,838

· Negotiated with preferred Contractor

· Existing Framework Arrangement will finish in March 2007

· Various schemes identified and added to framework as required

· All schemes with the exception of South Farnborough Infant School, currently on site, have been successfully completed

· Contractor has good track record and has worked on in excess of 70 schemes of varying values with the County Council since 2003.

Procurement Initiatives 2006/7 Appendix 3

Additional Proposals

Second Tier Framework Pilots (SME)

Following the implementation of the Pilot SME Framework arrangements earlier this year with, Nolan Davis, RV Dart, T Coleborn, Hampshire Partitioning and Gregory Havant, the contractors have successfully undertaken a number of schemes at various schools. The types of project include re-cladding of Sports Halls, extensions to provide enhanced Music teaching facilities and additional teaching spaces, the refurbishment of toilets and provision of accessible WC's, and the refurbishment of Science and Food Technology facilities.

The timing and delivery of these projects has been critical as much of the work undertaken has required ease of access to the school site in order to minimise disruption to the schools operational needs. The complexity of several of the projects would have resulted in some schools being short of essential teaching and toilet if the early engagement of contractors had not been implemented. The success of this framework is still being measured, as many of the projects are nearing their completion and performance information is limited at this stage.

Contractor Performance Assessment

There have been six projects completed through the SME framework so far and the individual results are shown in the table below.

Brune Park Community College

94%

Dart and Son (Builders)Ltd

Noadswood School

94%

Dart and Son (Builders)Ltd

Stubbington Study Centre

79%

Hampshire Partitioning

Pennington Infant School

97%

Hampshire Partitioning

Wyvern Technology College

94%

Hampshire Partitioning

Cowplain Community School

92%

Nolan Davis Contracting

The radar chart below shows the combined SME results for each indicator compared with a sample of 15 competitively tendered Property Management projects under £200k, for which KPIs have been returned since 1st April 2006.

 

Time Management

Cost Management

Health & Safety

Mgt of Sub Contractors

Quality

Progress with Defects

Collaborative Approach

Contractor Performance

Customer Satisfaction

SME Projects (6 Projects)

9.0

9.3

9.3

8.5

9.2

8.5

9.7

9.5

10.0

Competitive Tender (15 Projects)

7.5

8.2

8.5

7.7

7.7

7.2

7.6

7.7

7.4

The KPI results demonstrate a clear improvement in all areas for the projects undertaken through the SME framework so far.

Client feedback forms have been returned for 4 of the 6 SME projects and these all received excellent scores resulting in an overall score of 100% for customer satisfaction.

The other indicators that have received consistently high scores for the SME projects are time management, cost management, quality and collaborative approach.

In summary, the KPI results demonstrate clear benefits being achieved through the SME framework, particularly in relation to collaborative working and client satisfaction.

Rowner Youth Service - Extension

The Education (Youth Services) section are currently working on a scheme, estimated to cost some £140,000 (including fees), to provide a `health drop in room and extension to provide IT youth programme facilities' at Rowner. This work is in addition to the construction of the new Youth Service building which is due to be completed in late November 2006. Funding for the additional works is subject approval by Children's Services in late September. It is therefore proposed, subject to funding being agreed, to negotiate with the current contractor, Vale Builders who are performing well, in order to maintain continuity of construction standard and to benefit from previously tendered rates.

Flat Roofing Framework

The existing flat roofing framework has now been in successful operation for nearly four years. The contractor Survey Roofing Ltd has undertaken over 70 projects during this time to a generally high standard and the framework arrangement has provided a sound route in the delivery of work within both financial and time constraints.

New arrangements are now planned for and extended service which may include pitched as well as flat roofing and some reactive maintenance work. The potential value of such a framework will require an advertisement to be placed in through the EU and expressions of interest invited. It is intended to have the new arrangements in place by the spring 2007. The framework will comprise three contractors over a two year period with the possibility of extending by a further two years subject to good performance and the needs of the County Council.

Ramps and Hard Landscaping Framework

Following the success of the current framework for Ramps and Hard Landscaping pilot framework it is now necessary to look at the future arrangements beyond March 2006. The pilot arrangements focused on a range of small to medium size projects mainly associated with access improvements, minor improvement and resurfacing work. It is proposed that the new arrangements are enhance to include a wider range of landscaping work and include larger improvement work which could include elements of major capital funded work such as Multi Use Games Areas (MUGA), Synthetic Turf Pitches (STP) and soft landscaping.

It will be necessary to invite tenders for the new framework under the EU procedures, as the aggregated value may be in excess of £5,000,000 subject to the needs of the County Council. It is proposed to appoint three contractors over a two year term with the possibility of extension for a further two years subject to performance. Expressions of interest will be invited in the Autumn to arrive at a shortlist of contractors for tender.

Temporary Buildings Term Contract

The existing term contract for the supply, transfer and hire of volumetric buildings commenced on 1 November 2004 for an initial period of two years with the Elliot Group and SGB Rovacabin. There was an option in the contract to extend the term for a period of up to three years subject to satisfactory performance.

Following a recent performance review it is only proposed to extend only one of the current Term arrangements for a further two year period. The package with Elliot Group Ltd has proven to be very successful and the contractor has attained a good performance record as measured under the contract key performance indicators. The second package has not achieved such a high standard and it is therefore proposed to re-tender in the Autumn for a two year arrangement with the possibility of extension subject to good performance.

Approval is therefore being sought to extend the existing contract with the Elliot Group until 31 October 2008 and, subject to a successful tender, engage the services of a second contractor to provide an alternative source of temporary buildings. Details of the re-tender exercise will be reported to a future meeting of the Panel.

Portchester Community School

A scheme to provide enhanced Science, Schools Access Initiative and specialist school facilities was previously reported to the Panel in November 2005 and more recently in April 2006. Since then a contract has been negotiated with Brymor Contractors valued at £696,625 and work commenced on site in late July 2006.

Additional funding has now been secured from P & R Capital Repairs (£60,000) and from within the New Deals for Schools Condition allocation (£70,000) in order for work to re-clad the Quadrangle, replace existing widows and re-roof the Science block and to re-roof the Site Services Office (former Rural Studies block).

Work on the existing contract is progressing well and the contractor Brymor has established a good working relationship with the school. It is therefore proposed to negotiate the additional work, within in the terms of the existing contract, with Brymor Contractors using previously tendered rates as a basis of negotiation and will ensure continuity of work standard on the site.

Swanwick Lodge Secure Unit

Following a successful bid by Children's Services to secure funding from the DfES, the department has been asked to undertake a programme of refurbishment of at the unit and to provide additional enhanced facilities. The level of available funding is in excess of £500,000 and will provide for the following :

The DfES have requested that the majority of the work be finished by 31 March 2007 in order to meet their financial spending targets. In order to meet the expected programme and financial targets it is proposed to negotiate a contract with West End Roofing & Construction Ltd to assist with the planning and development of the project and to undertake an early pilot phase to ensure satisfactory conclusion in this sensitive secure establishment. This contractor has previous considerable experience of working at the unit and has a good understanding of their operational requirements essential to the success of this project.

Cranbourne Business and Enterprise College

A scheme to re-clad the existing 3 storey teaching block at Cranbourne College is currently on site following the invitation of competitive tenders earlier in the year. The work is progressing well and the contractor, Drew Smith, has a good working relationship with the college.

Funding for a second phase of re-cladding works has been secured from within the New Deals for Schools 2006/07 to include the existing Hall, Administration and front elevation of the college. The estimated cost of the work is in the region of £500,000 and it proposed to negotiate the additional work with Drew Smith using the previously tendered rates. This will ensure continuity of work standard and will build upon the current good Health & Safety and work performance.

Parkway and Nuance House

A project will be undertaken in the near future in connection with the proposed new Call Centre at Parkway House. It is proposed to negotiate the project with Nolan Davis who have successfully undertaken a number of similar office accommodation projects for the County Council. The work involves some alterations and adaptation to the ground floor including significant services modifications, new cabling, IT and telephone infrastructure. The overall project value is in the region of £200K. Subject to the success of this project it is proposed that a similar but larger project at Nuance House is negotiated with the same contractor to achieve continuity of teams, management and key supply chains.