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Hampshire's 'School Travel Plans' logoKey Elements of a School Travel Plan

Putting Your Travel Plan Together

Things to think about before putting pen to paper …..

Having made the decision to produce a travel plan for your school it is important that you include certain information. While there is no right or wrong way to present your travel plan funding from Hampshire County Council can only be accessed if certain criteria are met.

Once you have set up a working group who will progress the travel plan, their first step should be to elicit the views and opinions of your students, their parents/guardians and staff.  Your School Travel Plan should reflect the context of your own school and the particular travel issues that have been highlighted in these surveys.  The School Travel Planning Team have put together a number of sample surveys that you can use to collect the evidence needed for developing your travel plan (examples of these can be found in Supporting MaterialThe team are able to supply sufficient copies of these surveys for you to give to all your pupils.

Cartoon image of a School Travel Plan meeting

The County is looking for evidence within travel plans of long term sustainability and ownership.  A travel plan is a living document and will need to be regularly reviewed and up-dated.  You can incorporate this into your travel plan by, for example:
  • Including your travel plan in the School Development Plan
  • Providing the governing body with responsibility for monitoring, reviewing and updating the travel plan and ensuring it is an item on their annual agenda
  • Ensuring sustainable travel, global warming/carbon emissions and road safety are embedded within the curriculum

  • Ensuring the travel plan is featured in the school prospectus or any other information sent to parents/guardians

  • Linking to wider educational activities that support a healthy school and sustainable school ethos e.g. Eco-schools and Healthy Schools

  • Asking the School Council to consider travel on a regular basis

  • Introducing annual activities and events, for example Walk to School Week.

  • Designing a front cover using work produced by your students

  • Including photographs of the school site and local area that have been taken by the students

  • Including quotes from your surveys and pieces of classroom work

  • Attaching copies of any correspondence, newsletters or minutes that are relevant

Contents of School Travel Plan

Introduction
We are doing a travel plan because...
Consultation
Your action plan or how you are going to resolve the issues identified
Monitoring and reviewing your travel plan

Introduction

You must include: You could include:
  • The name and address of the school, including your DfE number 850/****

  • Location maps and a site plan

 

  • The type of school – primary/secondary/independent/voluntary aided etc
  • Photographs
  • The age range and the number of students on roll
  • A description of existing facilities –
    cycle parking, lockers etc
  • The number of teaching and support staff working at the school
  • The school opening and closing times
  • Catchment area map
  • A written description of the school locality –
    is it urban or rural, on a busy road, in a quiet village, in a residential area
  • Any activities the school is currently involved
     in that relate to your travel plan e.g. cycle training, Healthy Schools (please provide evidence e.g. photos, examples of work, lesson plans etc.)
 
  • The number of parking spaces provided for
    staff and visitors
 
  • Any extended or community use of the site 
    e.g. evening classes
 
  • Opening time of any pre and after school
    clubs

We are doing a travel plan because ……

This section should contain a written description of the particular travel issues/problems that have been identified using the surveys you undertook as the starting point for developing your travel plan. By using the information gathered from your surveys you can be sure that your travel plan will represent the views of all users of your school site.

You must ensure that your travel plan considers the needs of all students and users of the site, any journeys made during the school day (to a local swimming pool or church perhaps) and the impact any future development on the school site or in the surrounding area may have on traffic levels.  You could also consider using this section to:

  • Say how the issues have been identified by the school community and any other consultations

  • Detail any particular requirements students may have

  • Give details of any pre and after school clubs or activities

  • Highlight the travel needs of other users e.g. staff, visitors to the site, community users

Consultation

Cartoon image of a working group meeting.Your travel plan should be representative of the views of the whole school community – students, parents/guardians, staff, governors, local residents etc. You should say how you have sought to find out the opinions and ideas of all those who may be affected by your school travel plan and use this information to identify the key issues facing your school. Evidence must also be provided where you have stated that you have consulted e.g. minutes of meetings, correspondence/letters, photos etc.

Student survey:

You must include: You could include:
  • Date the survey was undertaken
  • The numbers for ‘how students travel home from school’

  • Graphs and percentages to build a picture of travel trends at the school
  • How many students were surveyed and how many responded (if you are doing a joint travel plan, please provide the numbers for each school)
  • The actual NUMBERS for ‘how students usually travel to school’ and ‘prefer to travel to school’ (if you are doing a joint travel plan, please provide the numbers for each school)
  • Any previous Hands-up survey figures to give an historical perspective on progress at your school
  • Details of any school buses and/or taxis and the number of students that use them
  • Survey data that is no more than 18 months old and preferably from the current school year
 
  • The answers to the detailed questions from your surveys to provide greater identification of issues, barriers and possible solutions
 

However as well as your student survey you are likely to have lots of other information that you have gathered during the consultation process.  The DfE require that you demonstrate that the final travel plan is the result of joint efforts by individuals and groups both from within the school and externally.  There are a number of approaches you can take to show evidence of this consultation process:

  • Include the detailed findings from all the surveys you have undertaken as an appendix
  • Refer to meetings/correspondence with the PTA/governors/external groups (attach minutes as evidence)
  • Include any involvement by the School Council and any ideas they have suggested or actions they have undertaken

  • Provide examples of how the concept of sustainable travel has been incorporated into the school day – for example undertaking mapping exercises, getting students to help with the survey analysis and examining the local surroundings and how they may affect a students journey to and from school
  • Include example of any letters or newsletters sent home to parents/guardians
  • Provide details of any events designed both to provide information and elicit views and opinions, for example a stand at a parents evening or open day
  • Provide details of the membership of the School Travel Plan working group

Your Action Plan or how you are going to resolve the issues identified

Having identified some of the key issues and problems facing your school you will now need to establish some overall objectives for your travel plan, in other words specifically what you want the travel plan to achieve.

Your Action Plan is the document which pulls together the issues you have identified that need changing and details how you hope to implement change.  Detailed advice on how to define objectives, targets, initiatives and actions can be found in 'Action plan - an example'.  However your School Travel Plan Adviser will also be able to provide assistance to ensure that your Action Plan covers all the criteria required by the DfE.

You may find it worthwhile including a paragraph about each of your objectives, the initiatives you hope will help to achieve them, how these link back to the issues identified earlier and any barriers or problems that may be encountered.  For example your overall objective may be to encourage walking to school and one of your initiatives may be to investigate implementing a walking bus.  However you may be aware that something similar was tried before and insufficient volunteers were found.

Monitoring and reviewing your travel plan

Your action plan will have set out dates for individual actions to be completed and reviewed by. However you will also need to set a month and year for reviewing the travel plan as a complete document.  You could do this by giving responsibility for monitoring, reviewing and updating the document to the governing body and ensuring it appears as an item on their annual agenda. 

To monitor the travel plan you will need to undertake another student survey before the date set for your annual review of the complete document.  Your travel plan must say when you will be doing the survey and who (e.g. headteacher, chair of governors, STP Co-ordinator) is responsible for ensuring that both the survey and review will be completed.

The STP must include a commitment that any reviews will consider pupil travel needs arising from any new developments in education and transport provision and that the travel plan will be revised as necessary to take account of these.

Evaluation and Monitoring provides further details on what to do once you have completed your travel plan.

Once your travel plan has been approved it should be signed by the Headteacher and Chair of Governors to show the school’s commitment to taking forward the aims, objectives and targets outlined within the document.  A form for this purpose will be sent to you by the School Travel Planning Team once your travel plan has been approved.

The School Travel Planning Team are able to provide maps for inclusion in your travel plan, and also have other resources that may be of use to your school.  The School Travel Planning Team can provide a list of these resources if required.

Please note that any photographs of students included in your School Travel plan should have the necessary consents.  For further details see http://www.hants.gov.uk/TC/cg/photoschools.html