MFDs and photocopiers

The County Supplies contract for MFDs (Multi-Functional Devices) and Document Solutions is designed specifically for the public sector, schools and academies.

The contract offers the option to rent (operating lease) or purchase machines. A cost per copy charge covers all toner, servicing, parts, staples and preventative maintenance. In addition, County Supplies offers support through the ordering process and throughout the life of your machine. There are no hidden costs. The terms and conditions of the contract are designed to protect you.

County Supplies copier

Benefits of the contract

Pricing: On a like-for-like contract term, the County Supplies contract offers very competitive pricing.

No minimum billing: If you use one copy/print, you only pay for one copy/print.

Cost per copy: The cost per copy includes toner, staples, service, labour, parts, and preventative maintenance. The cost per copy will not increase during the life of the contract.

Rental charges: The rental charges are paid quarterly and in advance. The rental will not increase during the life of the primary contract.

Other charges: Under the County Supplies contract there are no charges for the administration, delivery or collection of your machines.

Outright purchase: You will make a one-off payment and take ownership of the machine.

Contract periods: County Supplies offers rental options from 3 to 5 years.

Charges for A3: Charges do not vary with the page size.

Toner and staples: Consumables are included in the cost per copy and delivered free of charge.

Insurance: Rented and leased machines are insured by the supplier against loss or damage (excluding deliberate or negligent acts).

Maintenance and servicing: All suppliers are required to meet an SLA for their response to service calls. These are constantly monitored by County Supplies.

What the framework covers

Lot 1 – Multi-functional devices and digital solutions

Lot 1 covers the provision of multi-functional devices and digital solutions, to include both A4 and A4/A3 networked and standalone multi-functional devices, printers, high volume print room devices and wide format printers, all with the option of CPC maintenance. Equipment can be procured as a direct purchase or via an operating lease agreement.

Digital Solutions requirements can include a range of equipment, software, and services (including on-going maintenance, support, and managed print) to help control, manage and measure the effectiveness of the print environment. This can include device management, departmental chargeback, confidential printing, rules-based printing, print job accounting, job routing based on the most efficient use of devices.

Available from:

  • Sharp
  • Ricoh
  • Kyocera

For further details and information on the framework, contact [email protected].

Contracted suppliers

The County Supplies contract offers you not only peace of mind, but a fully compliant contract at very competitive prices. Each of our contracted suppliers have signed contract terms and conditions which have been specifically designed to protect you, plus County Supplies constantly monitors service levels to ensure the best service is maintained.

For help when choosing a new machine you can contact the contracted suppliers direct, they will be happy to provide advice and pricing for your requirements. Alternatively you can contact County Supplies’ Buying Team who will be able to offer impartial advice and support: [email protected].

Kyocera Document Solutions UK

Kyocera Document Solutions logo

Kyocera Document Solutions UK

Contact Julian Sehmi

Tel: 07714125100

Email: [email protected]


Ricoh logo

  • MFDs
  • Printers
  • Print Room Machines
  • Digital Duplicators
  • Software

Contact: Mark Diaper

Tel: 07990 531235

Email: [email protected]


Sharp logo

  • MFDs
  • Printers
  • Print Room Machines
  • Software

Contact: Jonathan Foster

Tel: 07808 479059

Email: [email protected]

Document solutions forms

New machines

Contract Form

Contract extension forms

Contract extension form

Collection or relocation of a copier

Photocopier relocation request form

Photocopier removal request form

HSY20031 – Contract terms and conditions

HSY20031 - Service Level Agreement

HSY20031 - Conditions of Contract