0-19 Children’s Services Grant

Supports projects delivered by the voluntary and not for profit sector operating within Hampshire

Changes to 2019/20 Grant Application Process

Children’s Services has changed the application process for all 2019/20 grant applications. All applications will be submitted via In-Tend, our procurement system. The questions have been written so that it is easier for providers to complete as they are more meaningful. Additionally it will allow applicants to provide a full financial breakdown for the project along with full details of the activity/service they are providing.

Step by step guides on how to complete an application form have been written and these are attached.

If you would like to meet with a member of the Contracts and Grants team to discuss how to apply or use In-tend, please contact us on 01962 833359 or childrens.services.grants@hants.gov.uk to arrange a suitable time.

Grant purpose

The 0-19 Children's Services Grant process supports projects delivered by the voluntary and not for profit sector operating within Hampshire. The key principles of the funding will be to:

  • Support local priorities set by the 11 Local Children’s Partnerships or equivalent groups

  • Targeted at levels 2 & 3, on the Children’s Trust threshold chart

  • Support the delivery of the Hampshire Children and Young People’s Plan 2015-2018

(The combined grant will not be targeted at open access provision.)

Applicants should note that 0-19 Children’s Services grant funding is to be targeted to levels 2 & 3 on The Hampshire Children’s Trust Thresholds Chart

Counselling

The funding for counselling has changed due to the new Clinical Commissioning Group (CCG) Counselling contract, which will provide open access counselling for 5-17 year olds across Hampshire.

Therefore, unless there is a specific target for specialist Counselling as identified by the Local Children’s Partnership priorities, the 0-19 Children’s Services grant will not be used to support projects for open access Counselling.

If you are unsure whether you are able to seek funding for specialist counselling projects, please contact Children’s Services Procurement Unit on the email address below.

Young carers

The funding arrangements for Young Carers projects are under review. Therefore it is expected the 0-19 Children’s Services grant will not be used to support Young Carers projects.

Local Children's Partnership Priorities

Applications will be evaluated against the priorities set by each LCP - Local Children’s Partnership Priorities

When to apply

Application can be made via the Council's procurement system.

In-Tend guidance for providers

The portal will be open for a period of 8 weeks opening on Tuesday 31 July 12 noon and closing at 12noon on Tuesday 25 September 2018.

Please note there will only be one 0-19 Children’s Services Grant round for 2019/20 funding therefore applications should be for annual costs where required.

Grants are available to fund projects from 1 April 2019 – 31 March 2020.

Eligibility and criteria and who can apply

Voluntary, community and not for profit organisations. These are also known as ‘third sector’ organisations, as they are separate from the public and private sectors. They are value-led organisations established for social purposes rather than the pursuit of profit.

They include:

  • registered and unregistered charities
  • voluntary and community groups
  • co-operatives
  • faith organisations
  • social enterprises

A social enterprise is a business with primarily social objectives whose surpluses are principally reinvested for that purpose in the business or in the community, rather than being driven by the need to maximise profit for shareholders and owners. Within this definition, social enterprises can take on a variety of legal forms, including:

  • unincorporated associations
  • trusts
  • limited companies
  • some industrial and provident societies such as community benefit societies
  • community interest companies
  • charitable incorporated organisations

Consortia or partnerships made up of these groups are also able to apply.

While you do not need to be a registered charity to apply for funding, your organisation must have a written governing document which details your aims, objectives and methods of working (for example, a constitution, set of rules or trust deed) and your own bank account.

Voluntary and community organisations must have at least three unrelated people on their governing body, management committee or board of directors.

Your organisation should be open to all members of the community with interests relevant to your publicly stated aims.

To be eligible for support the organisation must:

  • Benefit vulnerable children, young people and their families and carers in the Hampshire County Council area (not Southampton, Portsmouth or the Isle of Wight)
  • Demonstrate how the provision meets local need and priorities
  • Applicants are required to use the Hampshire Children’s Trust Thresholds Chart to identify the level of intervention provided by the project. The Thresholds Chart helps to identify how your project is targeted. Using the levels in this tool, Level Two Early Help and Level Three Targeted Early Help projects will be prioritised for funding
  • Apply for funding from other sources such as trusts, district/borough councils, businesses or other sponsorship or contribute to the costs in kind. Please also refer to the Sustainability section on this guidance
  • Organisations are required to ascertain the levels of insurance cover they require and have in place and maintain adequate insurance cover. It is your responsibility to ensure you have all necessary cover in place; this includes all appropriate insurance for any project activity you provide, including Employee and Public Liability insurance. All organisations providing advice and or counselling services to young people must hold adequate Professional Indemnity Insurance. Please note that the Council may ask you to provide copies of your insurance cover prior to any grant payments being made
  • Have current policy statements and guidelines in place for Safeguarding, Equal Opportunities, Health and Safety, and Quality Assurance (where applicable).
  • Ensure all staff, both paid and voluntary have an up to date Disclosure and Barring Service (DBS) enhanced disclosure check and appropriate training to include Safeguarding.
Financial eligibility

Organisations will not normally be eligible for grants where they hold unallocated reserves in excess of one year's running costs, or where it is judged that these reserves are unreasonably in excess of what is required or not allocated for legitimate purposes.

The County Council has a clear policy that organisations must not be solely reliable on funding from the County Council. Therefore applications which have identified other sources of income will be prioritised over applications with no other sources of income.

The Children’s Services Grant Programme has adopted the Charity Commission’s reserves policy in this respect.

The Charity Commission's definition of reserve

Income funds that are freely available for its general (unrestricted) purposes. "Reserves" are therefore the resources the organisation has or can make available to spend, for any or all of the charity's purposes, once it has met its commitments and covered its other planned expenditure. It is not yet spent, committed or designated.

Grants are generally a contribution to core costs or service/project costs. We expect your organisation to secure additional funding from other sources, to contribute to the costs in kind (through volunteer time, for example), or both. In the current financial climate it is even more essential that projects or organisations applying for funding are able to demonstrate a direct and demonstrable, cost effective impact on the priorities outlined above.

Who we can't fund
  • Individuals
  • Statutory organisations (including all schools)
  • Private businesses, ‘for profit’ organisations or projects.
  • Projects that promote religious or political beliefs
  • Services that do not benefit children and young people aged 0-19 years (Up to 25 for a young person with a disability or a care leaver)
  • Services and organisations that do not meet the programme’s criteria or priorities. (Examples could be Childcare provision, After School Clubs, services delivered to schools, support or promotion of political or religious activity, land purchases, large equipment/capital purchases, or refurbishments)
  • Activities or services that any schools/colleges have a statutory responsibility to provide for example, curriculum based activities or any activity taking place during curriculum time. Projects should be delivered before or after school, during lunch time or in the holidays unless you are able to provide a good reason in your application why this is not possible
  • Services already commissioned via a contract for the Children’s Services Department
  • Services provided solely within the unitary authority areas of Portsmouth City Council, Isle of Wight, Southampton City Council or outside Hampshire, which do not support children and young people living in Hampshire

If you are in any doubt as to whether your project qualifies, we would recommend that you speak to an Officer before submitting an application.

Scrutiny of applications

Following the closure of the grant, each Local Children’s Partnership or equivalent groups, will evaluate via In-Tend, each application submitted and make comments on whether or not any grant funding should be recommended. Following this, a central moderation panel will be held to review evaluators comments and scoring, to ensure the process has been fair and unbiased.

After the central moderation panel meeting, a report will be presented at the Executive Lead Member for Children’s Services in January 2019 for final ratification.

Sustainability

Action Hampshire has written a briefing note on sustainability – we strongly recommend this document is read, prior to submitting your application.

Monitoring

If successful, projects will be required to sign a grant agreement and submit project targets to tell us what they aim to achieve over the duration of the grant period. As your project targets will depend on the value of grant you are awarded we will confirm these with you separately once an award has been agreed.

Successful projects will be required to submit quarterly monitoring reports to feedback how the project is being delivered and evidence how the proposed outcomes and targets have been met. Depending on the value of the grant and the nature of your service a review visit may also be arranged.

Contact us

Children's Services Procurement Unit
3rd Floor Elizabeth II Court North
The Castle
Winchester SO23 8UG

Telephone 01962 845175 or 01962 845308

E-mail childrens.services.grants@hants.gov.uk

The unit can provide guidance on the suitability of projects, and support organisations to apply for a grant, however staff will be unable to comment on individual draft applications due to the volume received.