Community Based County-wide Grant

To apply for this grant, please use the guidance notes and online application form

What we are looking for

We welcome applications from organisations that can provide a community-based support service across Hampshire. The community-based support model fits within the prevention and early intervention landscape, supporting older people on the cusp of care within their local communities.

This particular grant is available to support a county-wide service for Hampshire residents over the age of sixty-five, who are at risk of social isolation and diminished independence. This should be achieved through the provision of a variety of opportunities (dedicated clubs, sessions or activities) for individuals to meet with others, including opportunities to undertake appropriate levels of physical exercise in a group setting.

You may wish to partner up with one or more organisations to deliver the service. Partnerships will need to demonstrate how the individual organisations will work together and how they will develop and manage a network of volunteers. Applicants will also need to provide evidence of a history of working effectively with various organisations and a range of groups of people.

Further details of the service are set out below:

  • We are looking for a service which can operate on a county-wide basis, providing a service in all 11 Hampshire districts:
    • East Hampshire
    • Havant
    • Rushmoor
    • Hart
    • Eastleigh
    • New Forest
    • Fareham
    • Basingstoke and Deane
    • Test Valley
    • Winchester
    • Gosport
  • To optimise accessibility to residents, we are seeking applications that can demonstrate delivery from multiple community locations in each district
  • Proposals should demonstrate how the partnership will work with clients over the age of sixty-five who are at risk of social isolation and diminished independence. We would welcome applications from partnerships that can evidence working with people who have:
    • Long term conditions
    • Mental health needs
    • Sensory impairment/loss
    • Unpaid carers and
    • Other traditionally excluded groups
  • Some people can be reticent to start a new activity, particularly if this involves going to a new setting and meeting new people. To encourage those referred to the service to feel at ease and come, unless declined by the person, we are looking for applications that will provide an initial home visit and potentially a volunteer to take the person to the first session. An initial visit would also be an opportunity for the service to understand the client’s needs.
  • A lack of transport can prevent people from taking part in activities. To enable clients would otherwise not be able to attend a session, we welcome applications that will, where suitable, help provide the individual with transport between their home and the service
  • In the limited cases where coming to a group activity is not suitable or feasible for an existing client, offering befriending should be explored to enable the individual maintain contact with the service
  • Remote options, for example, telephone group sessions, one to one phone calls and online activities, can support those who are housebound, or provide additional social opportunities for those seeking more frequent contact. Applications that offer remote options, in addition to groups meeting in person, would be welcomed.
  • If there are restrictions on meeting in person (e.g. COVID 19 restrictions) we would like to see opportunities for social interaction and exercise to continue, through the provision of a range of remote options
  • There may be individuals who want to use the online activity options and have the equipment but not the skills required. We would like to see applications which include the provision of training and encouragement to help members join the online options.
  • During the course of the service, Hampshire County Council may identify a need related to the service, for example a particular client group or an under-served geographical location. Where this occurs, we would expect the successful applicant to work in partnership with the Council to meet that need.
  • Hampshire County Council is currently reviewing its Day Service facilities. We would expect the successful applicant to work in partnership with any local HCC Day Service facilities that move towards a Community Hub model.
  • In order to support individuals to maintain their independence for as long as possible, we are looking for applications that promote a strength-based approach - helping to identify each client’s resources and strengths and supporting them to use these as much as possible. Equally, we would expect the activities offered to be shaped by the interests and needs of the clients.
  • To support the ongoing wellbeing of members, we would like to see contact made with regularly attending members that are then absent for a period. For example, if a member that usually attends a weekly session misses two or three, to make contact and check they are ok. Equally, during a period of lockdown or isolation, to check in with each member with a phone call at least every month, unless they request otherwise.
  • To deliver a holistic service to clients, we are seeking applications that include the provision of a supported handover. Where clients have additional needs that cannot be met by the service, these would be identified, and the client given the appropriate level of support to access the services of the relevant organisation.
  • There can be a voluntary membership fee paid by people to access the scheme but there must be no exclusion for people on the basis of non-payment.
  • It is envisaged that there will be a service office based in each of the 11 districts in Hampshire, with a key worker organising services in the district. Volunteers would provide the majority of hands-on services.
  • To support the service to continue in the longer term, during the grant period we would expect the applicant to work towards the service being financially sustainable. In addition, ideally the grant would account for less than a third of operational costs at the outset.
  • Finally, we will be looking for applications which demonstrate how schemes will start in communities and link with existing local assets and partners.

Adults Health and Care Strategy Document

Outcomes

Expected service outcomes include:

  • Provided there are no restrictions to meeting in groups, at least 4 opportunities a week per district for members to meet with others, including opportunities to undertake appropriate levels of physical exercise in a group setting
  • At least 115 members in each district
  • clients experience less feelings of loneliness and have increased social support and friendships
  • clients’ health is improved
  • clients are more independent
  • clients feel better able to help others and contribute to their community
  • clients increase their use of community resources
  • the need for statutory services is prevented or delayed
Period and amount

The term of the grant will be for two years (1 April 2021 to 31 March 2023).A maximum of £240,000 each year will be considered. If bidding for the full amount, we would expect to see that the whole of Hampshire is covered. The amount of funding should reflect:

  • the extent to which the application meets part or all of the above criteria
  • the size and numbers of the geographical areas covered
  • the ability of the partnership to work with all or some of the identified beneficiaries and
  • the application must be supported by a clear budget that sets out what the funding applied for will cover
When and how to apply
All applications must be received by 10am on 7 Dec 2020 using the online application form.

The Adults' Health and Care department reserves the right to share contact details of applicants with one another where proposals are complimentary.

Eligibility

We will consider organisations that have developed proposed solutions fulfilling our criteria, and that will comply with mutually agreed reporting and monitoring requirements. We expect voluntary and community organisations to be active and based in Hampshire. We are unable to award funding to commercial enterprises and/or individuals acting in their own capacity.

Any application must ensure:

  • proposed solutions support the priorities and objectives of Adults’ Health and Care
  • proposed solutions are accessible to their intended beneficiaries
  • proposed solutions are for adults over 18 years living in Hampshire
  • every organisation in the application has a minimum of three people on its management committee as per Charity Commission guidelines
  • proposed solutions meet the service gaps identified and provide solutions which seek to mitigate them and
  • These grant solutions have been created after consultation with users, providers, town and parish councils

Where appropriate, depending on the grant sum requested, the organisation shall also:

  • evidence policies in place relevant to the level of funding applied for
  • have a specific adult/child protection policy which includes obtaining checks carried out by the Disclosure and Barring Service (DBS) in relation to regulated activities and
  • have in place insurance arrangements in respect of staff, volunteers, users and third parties

If core costs are to be funded, organisations must show how this relates to delivery of service and accomplishment of grants priorities.

Exclusions

We can't fund:

  • proposed solutions or applying organisations that do not meet the programme’s eligibility
  • proposed solutions that are already provided under contract to the Adults’ Health and Care Department
  • proposed solutions that are solely within the unitary authority areas of Portsmouth City Council and Southampton City Council
  • any party political activity
  • proposed solutions that cater for one religious group, or promote or incite discriminatory practice or
  • proposed solutions where there is a responsibility for them to be funded from the local precept, school or other service funds

Organisations will not normally be eligible for grants where they hold unallocated reserves in excess of one year's running costs, or where it is judged that these reserves are unreasonably in excess of what is required or not allocated for legitimate purposes. Those organisations receiving recurring funding which hold unallocated reserves in excess of three months' running costs may receive a reduced grant.

The Adults’ Health and Care Grant Programme has adopted the Charity Commission’s reserves policy in this respect. The Charity Commission’s definition of reserve is:

Reserves are that part of a charity's unrestricted funds that is freely available to spend on any of the charity's purposes. This definition excludes restricted income funds and endowment funds, although holding such funds may influence a charity's reserves policy. Reserves will also normally exclude tangible fixed assets held for the charity's use and amounts designated for essential future spending.