Waste prevention community grant guidance notes

Detailed guidance for completing the application form

Your organisation (questions 1 to 6)

Question 1 Department

You should enter Economy, Transport & Environment Department.

Question 2 Grant programme

Select Waste Prevention Community Fund.

Question 3 Contact details for your organisation

This is the main organisation that would be responsible for the grant and contact details of at least two people responsible for the bid.

Question 4 Title of project or service

State the name of your project or the service you are bidding on behalf of.

Your service, project or activity (questions 7 to 10)

Question 8a Summary of your project

Use this section to briefly describe your project and its key objectives.

Question 8b Details of your project

Give full details of the project.

  • How will your project reduce household waste?
  • What materials/item(s) will you focus on? (e.g. food, furniture, textiles)
  • Detail who you will engage
  • What kind of activities the project may entail (please see list of project examples in the guidance document for further information)
  • Methods used to effect behaviour change (if applicable)
  • Please list all partners involved and outline how they will assist you
  • Include any details of any work required to meet statutory legislation
  • How will you target or promote the project or activity to customers/ service users?
  • How is the project innovative to the local or wider area?

Question 8c Project outcomes

This is an opportunity to describe what difference and impact your projects, products and services will make, please cover the points below in your application. For example:

  • How will you measure and report the outcomes? This could be the number of items repaired, reused, upcycled or swapped, questionnaires or food waste diaries for workshop participants or pupils to complete, number of people attending events, hits on websites or social media or amount of material composted
  • What will the social benefits be?(e.g. number of volunteers/volunteer hours or number of people trained/training hours)
  • How will you ensure that the project is sustainable and/or has a legacy of waste prevention?

Question 8d

Where possible/applicable, please provide evidence of previous projects successfully completed, these do not have to be directly related to waste prevention, and could be a link to a website or a case study.

Question 9 Project dates and frequency

Give the estimated start and finish dates of the project.

Under frequency you should detail if your project is recurring or a one-off project.

If your project is successful we will agree progress reporting arrangements throughout the duration of project.

Questions 11 to 15

Question 11 Financial reserves

The reserves referred to in this section are free reserves; funds your organisation holds that are not required for the running of your organisation during this financial year such as savings.

Organisations will not normally be eligible for grants where they hold unallocated reserves in excess of one year’s running costs. In cases where reserves held exceed this level a reduced level of funding may be agreed. All charitable organisations are expected to have an agreed reserves policy that addresses their financial risk.

Question 12 Cost detail

Give the full costs of your project and include any VAT costs that are not recoverable. See the ‘What isn’t funded’ section.

Include a proposed payment schedule for your project.

Question 13 Income

This question does not apply to grant applications under £1,000.

Give information on all sources of funding for this project, stating clearly whether funding has been confirmed or in progress and when the decision is expected. This question may not be applicable.

Question 14 How the project will be sustainable?

State how you plan to manage the project beyond the funding period.

General questions and documentation (questions 16 to 20)

Question 16 Quality mark

List any quality marks your organisation has attained or is currently working towards. Having a quality mark is not an essential criteria of this grant scheme however the County Council wishes to invest in organisations that can clearly and measurably demonstrate they provide quality services/programmes.

Question 18 Documentation

  • Copies of relevant insurances and/or certification pertaining to the project. For example public liability insurance, food hygiene certificates, risk assessments.
  • Copy of your project plan
  • Evidence of previous relevant projects completed, these do not have to be waste related.
  • Copy of your proposed payment schedule for the project, payments will be made in installments

We would appreciate electronic document attachments.  If, however, you only have a paper copy please write this in the documentation section and send a paper copy in to the Grants Officer (details at the end of these notes).

Question 20 Equalities

Answer all three parts as best you can. We are not looking for comprehensive policies – just some bullet points. For example: thorough training; information sessions, staff guidebook etc. In addition to information about your policies and procedures please outline how the aims of your project will contribute towards a, b, and c.

Examples of things which may be relevant to include are:

  • we have an equality and diversity policy. We ensure our staff receive equalities and diversity training. We actively encourage and support all sectors of the community including those having protected characteristics to take part in this project
  • we have an open and transparent recruitment and promotion policy
  • the organisation’s culture fully embraces diversity
  • our constitution/ this project focuses on fostering good community relations across all sectors of society by...
  • this project will advance equality of opportunity for everyone by…
Contact us

We encourage applicants to discuss potential projects with our team prior to submitting an application. Contact us at waste.prevention@hants.gov.uk to arrange an informal discussion.

Please read our terms and conditions before applying.