IBC: Transactional HR, Pay and Finance

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The IBC provide transactional services using Hampshire County Council’s SAP system. This implements enhanced security and integration between HR, payroll and finance.

We offer schools an effective and efficient service for transactional, HR, pay and finance by providing a range of self-service tools via Employee Self Service and our Portal. This allows employees and users to manage all aspects of HR, pay and finance. These services are also supported by a centralised team to provide guidance and advice, as well as processing for specific agreed areas that are not carried out via the Portal.

Systems are delivered over a secure portal and utilise leading technology to support each school and their employees. The IBC regularly update our systems and infrastructure, and have a long-term commitment to continued investment allowing us to increase the range of services offered.

The transactional HR, pay and finance service is one combined offering from the IBC. They cannot be purchased separately.

All schools supported are required to utilise the Hampshire County Council main bank account. Through this route, we help manage business and continuity risks for schools, and limit risk exposure associated with change.


Contact

Mike Lea
Head of Transactional HR & Pay

[email protected]

Benefits to schools

High quality service and extensive experience from a team knowledgeable in supporting schools and understanding your service needs and terms and conditions of employment

Detailed knowledge of applying teachers’ pay and conditions of service

Integrated payroll and HR system providing data on pay, grade and other personnel information required by the school

Link to pensions services reducing the administrative burden on the Local Government Pension Scheme (LGPS) in the school

Understanding of Teachers Pension Scheme (TPS) deductions and payments

Maternity, paternity, and adoption casework delivery for both individual and school

Calculation and application of occupational payments including sickness and family friendly

International payroll system supported by a dedicated team

Business continuity plans with regular back-ups of our systems and data

Secure systems and processes in place to protect personal information

Access to the team who administer Disclosure and Barring Service (DBS) checks

Collaboratively working with Education Personnel Services for HR advice and consultancy

Legally compliant contractual documentation issued on behalf of the school

Performance metric and data provided on a regular basis via the shared services operating performance group

Learning Management System (LMS) platform to use for booking, reporting, and conducting e-learning

Efficiencies generated by using a central system for creditor payments and income processing

Reduced risk of supplier bank mandate fraud through application of leading industry controls and technology

Access to the latest tax advice and best practice

Reduced transactional costs as a result of the consolidation of payments to suppliers from multiple establishments

Cost effective delivery through significant economies of scale

Provided on a SAP platform integrating aspects of finance, HR and procurement

Service features

Transactional HR and pay

  • Production of monthly payroll for contracted and casual/supply staff
  • Creation of BACS payments directly to employees’ bank account
  • Calculation and reporting of all occupational payments, including sickness, maternity, paternity and adoption leave
  • Application of step progression and pay awards
  • Support and administration with monthly Local Government Pension Scheme (LGPS) and Teachers Pension Scheme (TPS) returns
  • Production of P45 and P60s
  • Year-end reconciliation and online submission to HMRC
  • Monthly online submission to the HMRC using Real Time Information (RTI)
  • A suite of standard manager reports available for schools to access and run when required
  • Employee self service via a secure web link providing staff the ability to view and update personal data and view, print, and save payslips and P60s
  • Online access to the Portal with e-forms and reports available for schools to manage employee records
  • Contractual documentation produced for new employees and employees who have had an amendment to their contract
  • Access to the Learning Management System (LMS) to book and carry out online learning with standard reports
  • Access to use the IBC e-Store to shop

Creditor payments

  • Central payment of invoices and travel claims
  • Administration of purchasing cards
  • Submission of payments via BACS
  • Setting up direct debits
  • Governance and fraud checks for supplier master data

Income and cash management

  • Allocation of income received
  • Processing of remittances received centrally or banked locally
  • Advice on banking issues
  • Facilities for paying in cash and cheques

VAT and tax

  • Advice on VAT, Construction Industry Scheme and domestic reversal charges
  • Compilation and submission of monthly returns to HMRC, compliant with Making Tax Digital