Employment in Hampshire County Council 2007

12. Overtime Payments

Definitions

12.1 When an employee, up to and including grade D, is asked to work beyond 37 hours under one single contract of employment the additional hours will be classified as overtime and the appropriate payment will be paid as defined in the table below.

12.1.1 Where an employee, who is contracted to work less than 37 hours per week, is asked to work additional hours such that the total remains less than 37 hours per week, there is no entitlement to overtime payments. Additional hours are paid as defined In the table below.

Principles

12.2 Overtime working must be agreed by the appropriate manager in advance of the time being worked.

12.3 To reduce the number of hours worked by staff beyond their contracted time, all overtime working will be kept to the minimum necessary to ensure operational effectiveness.

12.4 Flexi-hours cannot normally be converted into overtime hours.

12.5 Overtime may also be paid to staff graded above Grade D in the following circumstances:

  • Where it is a critical business requirement that an essential service is delivered out of office hours (for example, maintenance of IT systems, responding to weather or other civil emergencies) or in addition to the normal work pattern for care services where 24 hour attendance is required such as residential care.
  • Where staff are required to participate in a regular and frequent standby rota and are called out whilst on standby.
  • Where it is a contractual requirement by the nature of the role for its responsibilities to regularly be undertaken outside of the normal range of working hours e.g. managing Great Hall functions.
  • At least ten hours must be worked on the task before payment or time in lieu by agreement between manager and employee is due. A planned task would not necessarily lead to consecutive hours worked but could be a specific task requested by the line manager which is carried out over a number of agreed sessions of overtime e.g. 4 hours, 4 hours, 2 hours. Payment or time in lieu will not be made for overtime of less than ten hours.

12. 6 Overtime rates will not be paid in conjunction with night, shift or weekend working payments for any grade of employee . Only the higher rate of the two can be claimed.

12.7 Overtime rates of pay will be based on paid working weeks. The working week, for overtime purposes, runs from midnight Saturday morning to midnight the following Saturday.

Rates of pay for overtime

From 25 July 2011, new rates for weekend working overtime payments apply. This follows an exercise to vary individual contracts of employment for those staff who might reasonably be expected to work hours covered by the changes. The new rates do not form part of a collective agreement with the Trades Unions.

The rates which previously applied for overtime under the EHCC 2007 collective agreement do not apply from 25 July 2011.

For those staff who may be asked or required to work overtime but have not been asked to vary their contract, the manager and the employee will need to discuss the arrangements on the basis of the new rates.

The rates for overtime payments from 25 July 2011 are set out in the table below: -

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Table Three: Overtime payments

Type

Days

Time

Rate of Payment - Contracted and Additional Hours (up to & inc. 37 hours per week)

Rate of Payment - Overtime (Over 37 hours per week)

Days

Mon-Fri

07:00-22:00

Time

Time

Nights

Mon into Tues

Tues into Wed

Wed into Thur

Thur into Fri

22:00-07:00

Time and a Third

Time and a Half

Nights

Fri

22:00-24:00

Time and a Third

Time and a Half

Weekend

Saturday

00:00-07:00

Time and a Third

Time and a Half

Weekend

Saturday

07:00-22:00

Time

Time and a Half

Weekend

Saturday

22:00-24:00

Time and a Third

Time and a Half

Weekend

Sunday

00:00-24:00

Time and a Half

Time and a Half

Nights

Monday

00:00-07:00

Time and a Third

Time and a Half

Public Holidays

Public holiday defined as 00.00 - 24.00

There are 8 Public Holidays :

  • Good Friday
  • Easter Monday
  • Early May Bank Holiday
  • Late May Bank Holiday
  • August Bank Holiday
  • Christmas Day
  • Boxing Day
  • New Years Day

Where a public holiday falls on a Saturday or Sunday then the Council will normally designate the next one or the following day as the designated “public holiday".

Double time plus an entitlement to time off in lieu at a later date.

Double time plus an entitlement to time off in lieu at a later date.

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