Fees and charges (including VAT)

Research by staff

Searches/research by staff in records, books, finding aids, audio-visual material (maximum 2 hours per request)

Service Cost
Searches/research  £37 per hour (£10 minimum charge)
Express service £74 per hour
English transcriptions £50 per hour
Copying
Estimates for large orders of photocopies, scans or photography - £10 per 100 pages
Photocopying  Cost
Library books up to 100 years old (personal visit)  50p per A4 or A3 
Other material (personal visit) £1 per A4 or A3 
Postal requests £10 for 1-5 copies, £1.50 per copy thereafter (incl. p&p) 
Education rate (all material)  50p per A4 or A3 
Depositors rate (own material)  50p per A4 or A3 
Catalogues 50p per A4 or A3
Printouts Cost
Personal visit (A4 and A3) 75p per copy 
Postal requests (parish entries) £10 per parish entry 
Postal requests (wills) £10 per will 
Education/depositors rate 50p per copy
Digital copying Cost
Paper  £12 (A4), £15 (A3)
 Glossy  £12 (A5), £15 (A4)
E-mailed images & CD-ROM images (inclusive of CD) First image - £12
Subsequent images - £5 per image 
Whole volumes First 10 images - £40
Subsequent images - £1 per image
Digital scans Cost
Personal visit   £1.50 per scan 
Postal requests  £10 for 1-5 scans, £1.50 thereafter
Photography permit (personal visit) Cost
Per session/day £16
 - Depositor rate (own collections only) £8
5 sessions £62.50
 - Depositor rate (own collections only) £31.25
Certified copies
Service Cost
Baptism certificate £28
Transcripts (short entries)   £20
Certification charge (excludes copying charge)   £10
CDs and downloads
Service Cost
CD publications (tithe maps/Bishops registers/Pipe rolls) £25 per title (includes p&p)
Digital downloads  £37 per hour (minimum charge)
Events and visits
Service Cost
Workshops  £10 per person per hour
Workshops for groups £100 up to half day 
Archive Ambassador training £30 per person
Talks to groups in Hampshire  £100
Group visits to Record Office  £100
Venue hire

Discounts available for block booking

Cinema hire Cost
Weekdays, 9am to 5pm £35 per hour
Weekday evenings, 5pm to 9pm £80
Weekday evenings, 9pm to 10pm £40
Weekday evening, 10pm to 11pm £50
Saturdays, 9am to 4pm £40 per hour
Room hire Cost
Weekdays, 9am to 5pm £25 per hour 
Weekday evenings, 5pm to 9pm £75
Weekday evenings, 9pm to 10pm £35
Weekday evenings, 10pm to 11pm £45
Saturdays, 9am to 4pm £40
Film and sound
Copying Cost
Staff time required to make copies
£37 per hour (minimum charge)
Film loans Cost
Archive film for reminiscence
£30 per week
Commercial use Cost
Single use of film/video
  • UK: £6 per second
  • Rest of the world: £12 per second
Multiple use of film/video (unlimited, non-exclusive) 5 year licence
  • UK: £12 per second
  • Rest of World: £24 per second
  • Minimum charge of 30 seconds
10 year licence
  • UK: £18 per second
  • Rest of world: £30 per second
  • Minimum charge of 30 seconds
Educational and corporate use of film/video (non-broadcast) £6 per second (5 year licence)
Minimum charge of 30 seconds
Commercial and educational use of sound recordings By negotiation (usually 50% of fees charged for films and video recordings)
Minimum charge of 30 seconds
Resource boxes for schools
Workroom hire Cost
Resource box, per half term £50
Resource box, per half term plus group visit to the Record Office (up to 10 students)  £100 
Non-HCC schools pay quoted price plus VAT
Filming and use of images in publications

Service Cost
TV/radio company visit £100 per hour
Still image used by TV company £50 per image* 
Commercial use of images in publications £50 per image* 
Non-commercial use of images in publications £15 per image*
Non-commercial websites £15 (1-5 images*) £3 per image* thereafter

*A research fee of £50 per hour may also be applicable.

£50 discount for 10 images or more.