Services provided by Hampshire Archives

Self service (using our website)

I want to know if you have anything on ….
Do you hold the information and/or documents I am interested in?

What to do: check our website first

Enquiry (asking for advice)

I need some advice on how to find out about …..?
I have searched your online catalogue/website but I can’t find what I am looking for
I have an enquiry about an event, room hire, offering documents etc

What to do: make an enquiry, asking for advice. We will respond to your enquiry within 5 working days.

Search (quick look up)

I’d like someone to look up something in a document/book/index/film. I can provide a document reference or description and details eg name, date, place.

What to do: Make an enquiry with details of what you would like us to look up. We will check your request respond with an online payment link. Or, we will provide alternative advice.

Cost: £10 per look up. Payment in advance. Charge is for staff time, not results.

We will: respond with the information found, within 5 working days after payment received.

Certified copy (for legal or official use)

I need a baptism certificate, or certified transcript of an entry, or a certified copy of a part/whole document

What to do: make an enquiry providing details of the entry/document required. We will check your request and advise on cost and making a payment.

We will: send your certified copy by post within 5 working days after payment received.

Copy request

I want a copy of the entry/document and can provide a document reference or description and details eg name, date, place.

What to do: Make an enquiry with details of your copy request. We will advise you on copying options, cost, and making a payment.

Cost:

  • £10 per will/parish register entry.
  • Other documents, prices start from £10 or £12, dependent on whether the document can be photocopied/scanned or must be photographed
    Payment in advance. If an entry (eg parish registry entry) is not found, no monies are refundable

We will: send photocopies/scans/photographs within 10 working days after payment received.

Research

I am trying to trace a person/family/house/other subject through several documents/books/indexes. I have some idea of names/dates/places but nothing very specific. I would like copies of the main entries/documents found.

What to do: Make an enquiry, with your research questions in order of priority. We will advise on time needed, cost, and online payment link.

Cost: £18.50 per half hour (2 hours maximum per application),  payment in advance. Charge is for time spent, not results.

We will send a report in listing documents searched and results found within one calendar month after payment received. If appropriate, we will send copies of the main items found but we do not provide copies of everything we find.

Further information

Fees and charges