Support us

We need your help to safeguard Hampshire’s wonderful archival heritage and make it accessible for today’s and future generations


We benefit greatly from work undertaken by our volunteers, which includes

  • detailed cataloguing of documents and archive film material
  • helping with dispatching mailings to our support organisation, Hampshire Archives Trust
  • representing the service at events such as local and family history fairs
  • taking archive talks and film shows out to communities

Although there is currently a waiting list for our volunteer projects, we welcome contact from those wishing to take part in the future.

We add the contact details of people who would like to volunteer to a waiting list. When we are recruiting for a volunteer task, we email this list, so all our potential volunteers receive details and can apply to take part.

For those wishing to explore the possibility of a career in archives, we offer a job-tasting day once a year.  This includes a tour of the office, the chance to discuss the archive profession, and an opportunity to try out our cataloguing system.

Contact us, if you would like to join the list, or find out more about the taster day.


We are grateful to all the people who have passed their archives to the safekeeping of Hampshire Archives and Local Studies.

You can pass archives to us by gift or deposit

  • A gift passes ownership to us and secures their availability for all time
  • A deposit is particularly appropriate for extant organisations as the organisation retains ownership

We are always delighted to receive documents relating to Hampshire or Hampshire people. Also, information about the whereabouts of such documents. We follow our collecting policy guidelines when deciding which documents to accept.

Our collecting policy is very detailed but some of the main points are as follows

  • Where documents relate only or mainly to Portsmouth or Southampton, please offer them to the record offices in those cities
  • Wessex Film and Sound Archive collects film and sound archives for Hampshire. This includes Portsmouth and Southampton. WFSA also collect for the wider Wessex region
  • We have facilities to make copies of documents where owners wish to keep their archives
  • Hampshire Archives Trust provides help and guidance services for owners who wish to keep their own archives

Digital archives

We also accept digital archives. These can be born digital, i.e. created electronically, including text, databases and digital photographs. Or digital surrogates, e.g. scans of older photographs. It is more complex to preserve digital material than paper and parchment. So we would prefer you to deposit original items rather than digital surrogates, where possible.

To preserve digital material, we need to ensure that it is in a suitable format. Please see our guidelines

Our Digital Preservation Policy describes our approach to digital archives


We make no charge for storing, cataloguing, conserving and providing access to 1,000+ years of Hampshire’s recorded history. But these all cost a significant amount of money. Today we face the huge challenge of keeping history at your fingertips in the face of ongoing budget cuts faced by all local authority services.

If you are keen to help, we welcome your interest and encourage you to consider what support you might be able to give.

If you value the services we provide and would like to make a monetary contribution, you can make an online donation. Or use one of our donations boxes on your next visit. All donations will be ring-fenced to Hampshire Archives and Local Studies.

Hampshire Archives Trust

Hampshire Archives supports the county’s unique and hugely important archive heritage, helping to preserve and raise awareness of Hampshire’s rich and diverse documented past, its relevance, fascination and importance.

The Trust plays an important role in helping Hampshire’s archives services in collecting, conserving, preserving and helping people to discover this amazing resource.

By joining the Trust you can help support and safeguard Hampshire’s archives and learn for yourself more about this exceptional part of our heritage.

As a member you will benefit from a programme of visits to archives and historic venues in Hampshire and beyond, including opportunities to visit venues specially opened to Trust members. You will receive a newsletter and an annual report and you will also gain the satisfaction of knowing that you are playing an important part in helping to preserve Hampshire’s archives.

Further information

Registered charity number 294312