Before you visit

Information you need before you visit Sir Harold Hillier Gardens with your school group

Risk assessment guidance

As a Hampshire County Council facility we operate within the County’s rigorous health and safety policy.

We will give you a copy of our risk assessments during your pre-visit. These assessments are not available online or by email.

You are also required to do your own risk assessments, taking into account any specific needs that your group may have. We recommend that you have a pre-visit to complete your risk assessment and to discuss your requirements. These are free, by appointment.

You will receive a briefing on arrival to remind you and your group of key safety information.

All our staff have enhanced level DBS checks.

Covid-19 precautions
  • We wash our hands more frequently, for longer periods of time. We expect our visitors to do the same.
  • We follow the guidance of GOV.UK and Public Health England and amend our practice in line with current guidance.
  • We follow the guidance of the County Council, proactively check for updates to guidance, and have a rigorous system in place for risk assessment approval.
  • Neither staff nor visitors should be on site if they have had symptoms for the two weeks prior to the visit. We follow the message of catch it, bin it, kill it and we display the posters on site.
  • We complete additional cleaning of toilet facilities, frequently used “touch points” indoors like doors and tables, but also of equipment.
  • We support our colleagues and visitors and help one another with concerns. We understand that this is a stressful time. Kindness and patience is important.
  • We operate a booking system for our site and are cooperating fully with the NHS Test and Trace Service. Staff and visitors are expected to report and leave if symptoms develop while on site.
  • We prepare for the future including what will happen if we close. We do not charge schools for Covid-19 related cancellations.
  • Staff and visitors are expected to social distance and we ask that parents/carers help children do this. Unless exempt from wearing one, visitors should wear face coverings in line with current guidance.
  • We aim to work in ventilated areas and reduce direct contact.
First aid

Please bring your own first aider.

Report any incidents, however minor, to a member of staff.

Mobile phones may not work in all areas of the grounds, but there are landlines in case of emergency.

Gardens staff are easily identifiable as they wear uniform with the Gardens’ logo and most carry radios.


Hampshire County Council's insurance covers LEA schools. Non-Hampshire LEA schools must check their own insurance arrangements.

It is recommended that you have insurance to cover risk of accident, illness or loss of personal possessions and cancellation.

Hampshire County Council carries Employers’ and Public liability insurance. It only accepts liability for loss, damage or injury resulting from negligence by the County Council, its servants or agents.

Ratio of adults to children recommendations
  • 1 adult to 2 children at pre-school
  • 1 adult to 4 children at Reception
  • 1 adult to 5 children at Key Stage 1
  • 1 adult to 8 children at Key Stage 2 and above
Sample guidance letters

We have provided sample letters for you to give to parents and helpers.

Help us make sure you have a good visit by adhering to our behaviour policy statement.

Provide children with a large name label in waterproof ink.