Education Personnel Services - referrals user search

Privacy Notice


Education Personnel Services, on behalf of Hampshire County Council, collects information about school’s staff in order to provide you with information, support and guidance in relation to employment matters. The schools we support operate within Hampshire, Oxfordshire and other surrounding local authorities.

We will use the information provided in order to assist you to determine a candidate’s suitability to work with children in accordance with Keeping Children Safe in Education.

The lawful basis on which we use this information

The County Council will only process your personal data where it has a lawful basis to do so. The legal basis for our use of your personal data is under legitimate interest.

Under the lawful basis we do not require your consent to process this information once you have made contact with us, but we are required, through this privacy notice, to ensure you are fully informed of why we are collecting this information and what we will do with it.

The categories of information that we process, and storing and securing data

At the point of contact with us, information will be recorded about you and will include your service User ID. This information will be stored for 24 months then deleted. At the point of submitting a EPS Referrals Search with us, the log records the User ID performing the search, the search criteria (name and Date of Birth of subject), how many results were returned and the date and time the search was submitted. The metadata information will be stored securely on an internal database. The information will be kept for 24 months and then deleted.

Hampshire County Councils data protection information

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.