Hampshire Inspection & Advisory Service - Isle of Wight data processing – Privacy Notice

Why we collect and use this information

Hampshire County Council may process personal data on behalf of the Isle of Wight Council when providing general and subject specific school improvement services through the Hampshire Inspection and Advisory Service (HIAS) for schools on the Isle of Wight.

As Data Processors Hampshire County Council are directed in how to process your information by the Isle of Wight Council. Please refer to their privacy notices for information about the purposes of collection, the type of personal data collected and the lawful basis for processing.

Storing and securing data

As part of these processes Hampshire County Council will store personal data for within the County Council’s Document Management System (DMS). The information held within the County Council’s DMS will be kept for in line with relevant retention schedules and then deleted securely. The County Council’s DMS is hosted by the County Council in secure UK based data centres. No information leaves the European Economic Area (EEA).

Hampshire County Council takes its data security responsibilities seriously and has policies and procedures in place to ensure the personal data about you processed is:

  • prevented from being accidentally or deliberately compromised;
  • accessed, altered, disclosed or deleted only by those authorised to do so;
  • accurate and complete in relation to why we are processing it;
  • protected by levels of security ‘appropriate’ to the risks presented by our processing.

The County Council ensures its IT Department is certified to the internationally recognised standard for information security management, ISO27001.

Who do we share information with?

In order to provide School Improvement services Hampshire County Council on behalf of the Isle of Wight may share information with the Department for Education or the Standards and Testing Agency as part of their monitoring activities. We do not share information with anyone unless there is a lawful basis that allows us to do so. Any information shared will be done so on the basis that it is necessary, relevant and proportional for the task being undertaken.

Requesting access to your personal data and your rights

Under data protection legislation, you have the right to request access to information about you that is held. To make a request for your personal information, or someone you have responsibility for, please contact the Isle of Wight Council - Isle of Wight Council (iow.gov.uk).

You also have the right to:

  • prevent processing for the purpose of direct marketing;
  • §object to decisions being taken by solely automated means;
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

Further information

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.