Occupational Health and Wellbeing

Privacy Notice

Hampshire County Council collects information about you in order to provide an Occupational Health Service to employers. Services include: Occupational Health referrals, pre placement medicals, Health Surveillance and wellbeing services.

Information will be collected from the individual, managers, Human Resources, Occupational Health Physicians and other medical professionals (with consent) and will be collected by post, email, secure OH portal or verbally.

  • We will use the information for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, to ensure the health and safety of the employees at work and to allow consideration of any adjustments that may be required to support their ability to work. Data may also be used for research, audit or statistics but will be anonymised if this is the case
  • The legal basis for our use of this information is
    • Legitimate interests: where it is necessary to pursue the legitimate interests of the employer and employee in order to provide the service and the rights and freedoms of the individual are not overriding
    • Legal obligation: where it is necessary for compliance of a legal obligation to which the County Council is subject (eg Health and Safety Legislation)
    • For preventative or occupational medicine, for assessment of working capacity of employees, medical diagnoses, provision of health and social care or management of health and social care systems and services pursuant to law but only where the data is processed by or under responsibility of a professional subject to obligations of professional confidentiality
  • We may share your information with third party processors in order to provide a service to you, (eg GP, Specialist, Occupational Physicians)
  • We will keep your personal information for the following periods:
    • Occupational Health and Wellbeing records will be held for 6 years after the employee has left their job
    • Pre placement medicals will be discarded after 2 years if the employee doesn’t take up the offer of the job
    • Health Surveillance records will be held for 40 years as required by the Health and Safety Executive (HSE)

Further information

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.