Speaking at a County Council meeting

Hampshire County Council collects information about you for in order to provide you with the following service: speaking (making a “deputation”) at a meeting of the Council or a Decision Day, either in a physical, hybrid or remote meeting format.

We will use the information for identifying that you meet the deputation criteria and facilitating you accessing the relevant meeting.

The legal basis for our use of this information is legitimate interests.

We will not share personal information from your application form with other organisations outside of Hampshire County Council. Meetings will be held in accordance with the Public Access to Information Procedure Rules as set out in the Council’s Constitution. They may be live streamed and/or recorded by the County Council for future viewing via YouTube.

We will keep personal information from your application form for no longer than one calendar month following the relevant meeting. Any personal information recorded as part of the minutes or decision record will be retained for a period of six years before it is archived in accordance with the County Council’s archive procedures.

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.