Speaking at a County Council meeting

Privacy Notice

Hampshire County Council processes personal information about you for the following purposes if you attend our committee meetings:

  1. To record the meeting in order to assist with the provision of accurate minutes. This may be either an audio or video recording of the meeting. Video recordings will be broadcast live via the Council’s website and for repeat viewing;
  2. If you wish to speak (make a “deputation”) at a meeting of the Council or at a Decision day we will process details from your application form to identify that you meet the deputation criteria;

The legal basis for our processing of this information is that it is necessary in the performance of a task in the public interest.

We will not share personal information from the audio recording or your application form with other organisations outside of Hampshire County Council.

Video recordings may be live streamed and/or recorded by the County Council for future viewing via the Hampshire County Council website and/or YouTube.

We will keep personal information from your application form for no longer than one year following the relevant meeting.

We will keep audio recordings of meetings for up to six months from the date of the meeting that was recorded.

Any personal information recorded as part of the minutes or decision record will be retained for a period of six years before it is archived in accordance with the County Council’s archive procedures.

We will keep video recordings of meetings for six years.

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.