Privacy notice: Freedom of information and data subject rights request form

Hampshire County Council collects information about you in order to carry out your request for access to information that the County Council may hold or in relation to your data subject rights request.

We require you to provide your contact details, including name, address or email address, to enable us to validate and respond to your information access / data subject rights request.

If you do not provide your contact details, we will not be able to progress your information access / data subject rights request.

We collect and use your personal data to carry out tasks to comply with our legal obligations, to meet your data subject rights under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act (DPA) 2018. We rely on the following legal processing bases under UK GDPR:

• Article (6)(1)(c) - legal obligation: the processing is necessary to comply with the law (not including contractual obligations)
• Article (6)(1)(e) - public task: the processing is necessary to perform a task in the public interest or for official functions (task or function has a clear basis in law)

And in the case of special category data:

• Article (9)(2)(g) – substantial public interest: the processing is necessary for reasons of substantial public interest

We use MS Forms to collect your personal data and a case management system provided by a third-party supplier to capture, coordinate, and manage your request for information or internal review.

We may share your information with the Information Commissioner’s Office, if you have requested their intervention.

Where the disclosure of requested information could affect the interests of a third party, we may consult with them for their views.

We will keep the personal information in this form, for 7 years after the completion of your request.