Privacy notice: Minerals and waste planning policy

The Minerals and Waste Policy Team at Hampshire County Council is collecting information about you on behalf of the Hampshire Authorities (Hampshire County Council, New Forest National Park Authority, Portsmouth City Council, South Downs National Park Authority & Southampton City Council) in order to consult on the Hampshire Authorities' proposed minerals and waste planning policy.

We will collect your name, postal address, and any other contact information you provide as well as details of your representation. A name and postal address must be provided for the comments to be accepted. Anonymous or confidential representations, without the required personal information, cannot be accepted. We will accept representations to consultations and use the information to draft planning policy documents and contact you in the future regarding these documents.

The legal basis for our use of this information is compliance of a legal obligation to which the Hampshire Authorities are subject. This is in relation to the Town and Country Planning Act 1990 (as amended) as well as the adopted Hampshire Statement of Community Involvement.

All representations received will be will be handled and made available to view publicly in accordance with the General Data Protection Regulations (2018) and the Local Government Act (1985) for the purposes of preparing planning policy documents until adoption. In accordance with national legislation and guidance, the name(s) of those making representations, will appear on our website. We will make every effort to remove other personal details including telephone numbers, email addresses and signatures prior to being uploaded.

We may share your personal information with the Hampshire Authorities, where it relates to the preparation of a jointly prepared planning policy document, as well as the Secretary of State (and appointed Planning Inspector) at the point a policy document (such as the Hampshire Minerals & Waste Plan: Partial Update) is submitted to government for public examination.

All representations received at Proposed Submission stage will be sent to the Secretary of State for consideration at the Public Examination undertaken by an independent Planning Inspector appointed by the Planning Inspectorate (PINS).

On adoption of the policy document(s), all representations will be removed from the website. Electronic and paper file copies of representations will be kept by the Hampshire Authorities for seven years in line with the relevant corporate retention period. All representation received will be handled and made publicly available in accordance with the Privacy Statement.