Supplier New Vendor Details Form

Once a supplier is accepted onto the Dynamic Purchasing System (DPS) for the Provision of Passenger Transport Services, we ask suppliers to complete a Supplier New Vendor Details Form so we can set them up with a Supplier Self Service account, to manage and upload invoices for payment by Hampshire County Council.

Supplier Self Service is a relatively new service & provides access to real time information on a supplier account, including the following: View payments processed and remittance advice information, raise enquiries and track a log of recent enquiries online. Securely update supplier data via a one-time passcode sent to a nominated mobile phone, view account changes, access supplier guidance and information online. Find further information.

Hampshire County Council collects information about you and/or your organisation /business as part of the supplier creation and set up process. We will use the information to: Create your vendor record; Verify your details using third parties: Experian Bank Wizard Absolute, Construction Industry Scheme, HMRC, Companies House and Charities Commission. The use of these third parties will be as deemed appropriate to the type of your organisation/business; and provide you and/or your organisation/business with access to our Supplier Self-Service functionality.

The legal basis for our use of this information is that the processing of your data is necessary for the performance of the contract and is necessary to protect you and/or your organisation/business, the County Council, and our Partners against fraud.

We will keep your supplier information while you are an active supplier to the County Council or any of our Partners, and for up to three years from the last completed transaction. You have some legal rights in respect of the personal information we collect from you. Please see our website Data Protection page for further details.

The above information is the specific privacy notice for this service. For more information about your rights in relation to your personal data, see the County Council’s general privacy notice.

You have some legal rights in respect of the personal information we collect from you. See our Data Protection page for further details.

You can contact the County Council’s Data Protection Officer by email [email protected].

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.