Community Transport Software Grant

About the grant

This grant stream will help with the costs of the purchase of a new bookings and scheduling software for organisations that deliver community transport services in Hampshire. Funding will be prioritised for initial one-off set up costs and year-one licencing costs. Once all applications for set-up and year-one licence costs are assessed, consideration will then be given to the funding of subsequent year’s licencing costs. The funding of subsequent years’ licencing costs will be determined by the remaining balance of funding available in the grant pot and be proportioned between applicants requesting further support for licencing costs.

Applicants must show that software is required to address an operational challenge (e.g. capacity constraints, service reliability, compliance, growth) and show that existing scheduling, booking or dispatch processes are no longer fit for purpose. Organisations will need to demonstrate an ongoing commitment to providing community transport services in Hampshire and that the annual software licencing costs are realistic and affordable within their operational budgets, once any awarded grant sum is exhausted.

Operators must operate more than one vehicle, and the software cost should be proportionate to the scale of the scheme.

The Community Transport Software Grant is open for applications for three months closing on 20 July 2026.

Who can apply

To be eligible, organisations must

1. Serve Hampshire residents,
2. Provide community transport services and
3. Have a need to purchase scheduling software to improve their service offering.

The funding pot is not solely limited to those organisations that hold a Hampshire County Council contracts; it is also open to all organisations that meet the above eligibility criteria.

How to apply

Grant applicants must:

1. Complete the Community Transport Software Grant application form
2. Submit budget information outlining how ongoing costs will be met
3. Submit purchasing and installation quotes
4. Submit a copy of your organisation’s constitution and a copy of the most recent years accounts

Please submit all requested documents to [email protected]

Contact us

If you have any specific questions or need further information, email the team at [email protected]