Contact: Colin Hinxman Ext: 7343

1. Summary

1.1. The following decision is sought:

That it be a RECOMMENDATION to the County Council:

1.2. That the terms of reference for the Buildings, Land and Contracts Panel be adopted as follows:

To advise the Leader of the Council in relation to:-

(a) Buildings maintenance programmes including allocations between different heads of expenditure within the Revenue Budget for building maintenance, improvements to buildings and energy conservation and the overall allocation of resources for these purposes;

(b) Building management and land management policies where the County Council is landlord so as to minimise running costs and ensure effective, efficient and optimal use of the County Council's land and premises;

(c) Project appraisals which are the subject of key decisions by the Leader of the Council, such matters to be considered wherever possible before the key decision is made. Where this is not possible the Leader shall, in order to avoid delay, make the decision subject to the views of this Panel;


(d) Development briefs and strategies for the development of land which are the subject of key decisions by the Executive Member, Policy and Resources, and major acquisitions or disposals as appropriate.

(e) The County Council's policies for the purchase of goods and services, including contract and agency arrangements and the operation of the Council's Central Supplies Organisation, and the relevant business plans and strategies for Property Business & Regulatory business services and operations;


(f) The operation of Standing Orders and the Code of Practice relating to central purchasing items as therein defined and, in a similar capacity in relation to those contracts regulated by the Local Government Act 1999 in which a County Council business service organisation is involved.

(g) To consider the Corporate Risk Assessment for the Built Estate and the Health and Safety Performance Plan.

(h) To consider the development of landlord services to schools.


(i) To consider Procurement Initiatives and supply chain arrangements for building construction projects.

2. Reasons

2.1. To establish the Buildings, Land and Contracts Panel and provide it with clear terms of reference to guide its operations.

3. Other Options considered and rejected

3.1. None.

4. Conflicts of Interest declared by the decision maker or a member or officer consulted

4.1. None.

5. Dispensation granted by the Standards Committee

5.1. Not applicable.

6. Reasons for the matter being dealt with if urgent

6.1. Not applicable

Approved by: (signature) Date: (date of decision)

Councillor T.K. Thornber, C.B.E. 16 January 2003

5dR931202

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works.

2 Documents which disclose exempt or confidential information as defined in the Act.