AT A MEETING of the BUILDINGS, LAND AND CONTRACTS PANEL of the COUNTY COUNCIL held at The Castle, Winchester on 3 February 2003.

PRESENT:

Councillors: T K Thornber CBE (Chairman); M F Cartwright; B D Dash;

Capt. K.B. Estlin; K House; W H Wheeler

Also present:

Councillors: Mrs. E.S.M. Barron and C.R.H. Davidovitz;

7. DECLARATIONS OF INTEREST

Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.

8. MINUTES

The Minutes of the meeting held on 20 December 2002 were confirmed as a correct record.

CHAIRMAN'S COMMUNICATIONS

There were no Chairman's communications.

9. DEPUTATIONS

There were no deputations notified.

10. HENRY BEAUFORT SCHOOL, WINCHESTER - EXTENSIONS AND ALTERATIONS TO EXISTING ACCOMMODATION

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 5 in the Minute Book) on the building design project appraisal for a new nursery and community facilities extended kitchen and dining facilities and refurbishment of existing accommodation at Henry Beaufort School, Winchester.

RESOLVED:

That the Executive Member, Policy and Resources be advised as follows:-

(i) That approval should be given to the project appraisal for the extension of the community and dining facilities, along with the creation of an ICT suite and improved design technology accommodation at Henry Beaufort School, Winchester at an estimated cost of up to £570,000, excluding fees.


(ii) That approval should be given to the negotiation of this contract with TSL Limited.

11. WARBLINGTON SECONDARY SCHOOL, HAVANT - MODERNISATION AND REFURBISHMENT OF EXISTING ACCOMMODATION AND IMPROVEMENT TO EXISTING SERVICES

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on a building design project appraisal for improvements to accommodation and services at Warblington Secondary School, Havant.

RESOLVED:

That the Executive Member, Policy and Resources, be advised as follows:-

(i) That approval should be given to the project appraisal for the rationalisation and refurbishment of the existing design and food technology accommodation and for the upgrade or replacement of mechanical and electrical services at Warblington Secondary School Havant at an estimated cost of £1,176,000, excluding fees.


(ii) That approval should be given to the negotiation of this contract with Mansells Plc.

12. MALMESBURY LAWN OLDER PERSONS HOME, HAVANT - PROVISION OF RESIDENTIAL CARE FACILITY AND INTERMEDIATE CARE BEDS

The Panel considered the report of the Director of Property, Business and Regulatory Services, (Item 7 in the Minute Book) on a building design project appraisal for the upgrade of the existing residential facilities and new intermediate care beds at Malmesbury Lawn Older Persons Home, Havant.

RESOLVED:

That the Executive Member, Policy and Resources be advised as follows:-

That approval should be given to the project appraisal for the reorganisation and upgrade of the residential accommodation at Malmesbury Lawn Older Persons' Home, Havant to provide care facilities for elderly mentally infirm (EMI) service users and for the provision of new intermediate care beds at an estimated cost of £1,559,000, excluding fees.

13. ROMSEY LIBRARY - DEVELOPMENT STRATEGY AND IN/OUT PROPOSALS

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on development proposals for Romsey Library.

RESOLVED:

That the Executive Member, Policy and Resources be advised as follows:-

(i) That approval should be given to progress the design work for the removal of the temporary building and provide an extension to Romsey Library at an estimated cost of £425,000 including fees and that a design project appraisal be submitted to the Executive Member, Recreation and Heritage at the appropriate time.


(ii) That an area of land comprising 0.08 hectares (0.2 acres) to the rear of the Library should be declared surplus to requirements and available for disposal.


(iii) That the capital receipt from the sale of the land referred to in (ii) above should be retained towards the cost of providing the proposed extension to Romsey Library as a reinvestment project.


(iv) That approval should be given for a funding contribution, currently estimated to be £75,000 from the Policy and Resources Capital Repairs Budget towards the new building.

14. EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED:

That by virtue of paragraph 9 of Part 1 of Schedule 12A of the Local Government Act 1972, the press and public be excluded from the meeting for consideration of the matters contained in Minutes 15 to 17 below.

15. STRATEGY FOR IMPROVED USE OF COUNTY COUNCIL EDUCATION PROPERTIES IN WINCHESTER

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) and advised the Executive Member, Policy and Resources to give approval to a strategy for the redevelopment of a number of education sites in Winchester linked by proposals for service improvements.
[SUMMARY OF MINUTE WHICH CONTAINS CONFIDENTIAL INFORMATION]

16. BUSINESS SERVICES GROUP - BUSINESS PLANS 2003/04

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) on the 2003/04 business plans for the Business Services Group. The following Members had been given lead responsibilities for examining in detail the various plans as shown and each outlined the key features for the Panel:-

Councillor B.D. Dash - Catering Services
Councillor W.H. Wheeler - Hampshire Transport Management
Councillor M.F. Cartwright - County Supplies
Councillor C.R.H. Davidovitz - Hampshire Printing Service

During the course of the ensuing discussion, the Panel noted that the scope for extending the businesses of Hampshire Printing Services and County Supplies to provide services beyond the County Council, and for improving performance in the area of sustainability, would be the subject of further reports in due course.

RESOLVED:

That the Executive Member, Policy and Resources be advised as follows:-

(i) That the business plans for Hampshire Catering Services, Hampshire Transport Management, Hampshire Printing Services and County Supplies for 2003/04, including the proposed use of surpluses be approved, and


(ii) That a new business strategy for Hampshire Cleaning Services based on the headquarters offices in Winchester be approved.

17. NURSING CARE ACCOMMODATION - PROJECT IMPLEMENTATION

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) on the action to date on the development strategy for the provision of 500 nursing care spaces in Hampshire.

RESOLVED:

That the Executive Member, Policy and Resources be advised as follows:-

(i) That approval should be given to the action taken to date on the development strategy for the provision of 500 nursing care spaces in Hampshire.


(ii) That the report should be considered by the Cabinet at its meeting on 24 February 2003.


(iii) That a further report should be presented to the Panel at its meeting on 26 March 2003 recommending the first phase of schemes for approval by the Executive Member, Policy and Resources on 10 April 2003.


(iv) That in view of the tight timescales associated with this project, and the benefits of consultation with District Councils in advance of the formal planning process, it is recommended that informal contact be made with the key representatives nominated by them, following approval of this report.

5rM41203