Archived decisions

    POLICE AUTHORITY - FINANCIAL AFFAIRS PANEL

    TUESDAY 11 FEBRUARY, 2003 AT 9.30 A.M.

    THE BASING ROOM, CASTLE HILL AVENUE, WINCHESTER

    Ext: 1162 MRS. M. BOYES

1. APOLOGIES

To receive apologies for absence.

2. MINUTES (Copy herewith)

To receive the Minutes of the meeting of the Panel held on 17 January, 2003 and to confirm as a correct record.

3. REVENUE BUDGET AND CAPITAL PROGRAMME - THIRD QUARTER MONITORING REPORT 2002/03 (Report herewith)

To consider a report of the Chief Constable and Treasurer on the third quarter monitoring statement for both the revenue budget and the capital programme for the current year. The monitoring of the Authority's own budget is subject to a separate report by the Treasurer else where on this meetings agenda.

4. DEVELOPMENT AT POLICE HEADQUARTERS (Report herewith)

To consider a report of the Chief Constable on the fees necessary to progress the feasibility study on the development of the headquarters building. This report seeks approval for this expenditure.

5. POLICE AUTHORITY'S REVENUE BUDGET 2002/03 - THIRD QUARTER MONITORING (Report herewith)

To consider a report of the Treasurer on the financial performance of the budget for servicing the Police Authority for the period to 31 December, 2002. The report also includes a forecast for the outturn for the year.

6. COUNCIL TAX PRECEPT 2003/04 (Report herewith)

To consider a report of the Chief Constable and Treasurer on the forward budget for next year and covers some late changes in specific additional grants and makes recommendations in respect of the council tax precept.

7. CAPITAL PROGRAMME - 2003/04 TO 2006/07 (Report herewith)

To consider a report of the Chief Constable and Treasurer on the capital programme for the years 2003/04 to 2006/07 which has been updated to reflect known changes and is set out in the appendix to the report. The programme for 2003/04 includes exceptional items relating to the Airwave Project and expenditure covered in part, by the premises improvement fund.

8. HOUSING PROVISION FOR POLICE STAFF

To consider a report of the Chief Constable on a proposal that has been made by a local housing association to allow the Authority to support the provision of rented accommodation for police staff at affordable rents. The report recommends approval of the scheme and the inclusion of £250,000 in the capital programme for 2003/04 to cover the provision of about six dwellings.

9. SINGLE TENDER AND EXCEPTIONS REPORT QUARTER FOUR (OCTOBER TO DECEMBER, 2002) (Report herewith)

To consider a report of the Chief Constable on the contracts awarded compliant with Standing Orders on Contracts 2.8 single tender applications and exceptions
warded for the period 1st October to the 31st December, 2002.

10. END OF PROJECT REPORTS - FINANCIAL SERVICES AND SYSTEMS (Report herewith)

To consider a report of the Chief Constable formally bringing to a close two elements of the project to review financial services and systems initiated by the Authority at its meeting on 2nd June, 1988. The three areas subject to this project are police pensions administration, general ledger and exchequer functions and payroll all of which were provided at varying levels by Hampshire County Council.

11. POLICE OVERTIME (Report herewith)

To consider a report of the Chief Constable proposing a target for overtime for Hampshire and setting out the required monitoring arrangements and advises the Panel of other matters relating to managing down overtime. The Police Reform legislation included the need to reduce police overtime by 15% over three years from 1st April, 2003.

12. INTERNAL AUDIT PROGRESS REPORT (Report herewith)

To consider a report of the Treasurer on the progress of work by internal audit included in the 2002/03 audit plan and details the audit days delivered against the workplan for 2002/03.

13. TREASURY MANAGEMENT CODE OF PRACTICE (Report herewith)

To consider a report of the Treasurer on the revised treasury management financial regulations which could be adopted when they are next reviewed these are based on the wordings recommended in the new code (Appendix 1 to the report).

14. TREASURY MANAGEMENT AND BORROWING LIMITS
(Report herewith)

To consider a report of the Treasurer on the annual treasury management strategy and the borrowing limits as specified by Section 45 of the Local Government and Housing Act 1989 (being limits on total external borrowing, temporary borrowing and the proportion of interest paid at variable rates).

15. EXCLUSION OF THE PRESS AND PUBLIC

RECOMMENDATION:

That, by virtue of Paragraphs 7, 8 and 9 of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded from this part of the meeting.

16. TECHNICAL SERVICE UNIT - RELOCATION

To consider a confidential report of the Chief Constable updating the Panel on the project progress to relocate the Technical Services Unit (TSU).

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