Archived decisions
AT A MEETING of the BUILDINGS, LAND AND CONTRACTS PANEL of the COUNTY COUNCIL held at The Castle, Winchester on 26 March 2003.
PRESENT:
Councillors: T K Thornber CBE (Chairman); B D Dash; Capt. K.B. Estlin;
W H Wheeler
Also present:
Councillors: K. Chapman; Mrs P Dickens; R Kimber and Mrs E M F Randall
18 FACILITIES FOR DISABLED PEOPLE
(Note: For the benefit of other members of the Council in attendance, this item was brought forward to the start of the meeting).
Following a notice of motion by Councillor W.H. Wheeler to the County Council on 20 February 2003, the Panel considered the report of the Director of Property, Business and Regulatory Services (Item 5 in the Minute Book) setting out proposed arrangements for the establishment of a Member/Officer Working Party to look at appropriate issues involving facilities for the disabled.
The Panel noted those officers to be involved in this initiative and the comments made at the meeting in relation to the types of issues which the new Working Party might wish to consider and the importance of representation from disability organisations. It was concluded that the Working Group itself should determine its own terms of reference, develop a priority list of issues and come back to the Panel on this and on ways to involve appropriate disability groups in its work.
RESOLVED:
That the Executive Member for Policy and Resources should be asked to invite the Council:
(i) To endorse the action being taken in response to the Disability Discrimination Act 1996.
(ii) To establish a Member/Officer Working Party comprising Councillors Mrs E M F Randall; Mrs P Dickens and W H Wheeler plus appropriate officers, to report twice yearly to the Buildings, Land and Contracts Panel; Councillor W.H. Wheeler to be appointed Chairman of the Working Party.
19 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
20 MINUTES
The Minutes of the meeting held on 3 February 2003 were confirmed as a correct record.
21 CHAIRMAN'S COMMUNICATIONS
There were no Chairman's communications.
22 DEPUTATIONS
There were no deputations notified.
23 ELVETHAM HEATH PRIMARY SCHOOL, FLEET
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on the building design project appraisal for an extension to provide 210 basic need places at Elvetham Heath Primary School, Fleet.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
(i) That the Executive Member for Education supports the project appraisal for the construction of additional basic need places at Elvetham Heath Primary School at an estimated cost of £1,120,000, excluding fees.
(ii) That approval should be given to the project appraisal for the construction of additional basic need places at Elvetham Heath Primary School at an estimated cost of £1,120,000, excluding fees.
(iii) That approval should be given to the negotiation of this contract with TSL Construction.
24 HAMBLE COMMUNITY SPORTS COLLEGE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on the building design project appraisal for a new gymnasium and conversion of existing accommodation at Hamble Community Sports College.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
(i) That the Executive Member for Education supports the project appraisal for the construction of a specialist gymnasium and additional teaching accommodation at Hamble Community Sports College at an estimated cost of £1,871,000, excluding fees.
(ii) That approval should be given to the project appraisal for the construction of a specialist gymnasium and additional teaching accommodation at Hamble Community Sports College at an estimated cost of £1,871,000, excluding fees.
25 FERNHILL SECONDARY SCHOOL, FARNBOROUGH
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on the building design project appraisal for a new sports hall at Fernhill Secondary School, Farnborough.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
(i) That the Executive Member for Education supports the project appraisal for the construction of a Sports Hall, associated changing/toilet and ancillary accommodation at Fernhill Secondary School at an estimated cost of £1,080,000, excluding fees.
(ii) That approval should be given to the project appraisal for the construction of a Sports Hall, associated changing/toilet and ancillary accommodation at Fernhill Secondary School at an estimated cost of £1,080,000 excluding fees.
(iii) That approval should be given to the negotiation of this contract with Brazier.
26 STRATEGY FOR THE BUILT ESTATE - ANNUAL PLAN
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) reviewing performance against the key objectives in the strategy for the built estate. It was felt that it would be appropriate to receive at a future date the present position over temporary buildings. Accordingly, it was
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
(i) That the six key objectives of the Strategy for the Built Estate should be approved for 2003/04.
(ii) That the budget allocations for 2003/04 should be based upon the strategy and its objectives.
(iii) That for a future meeting the Panel consider an update on temporary buildings.
27 REVENUE MAINTENANCE BUDGET 2002/03 AND 2003/04
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) updating Members on the budget position for 2002-03 and on the proposed budget allocation for 2003/04.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That approval should be given to:
(i) any uncommitted element of the winter contingency being carried forward to 2003/04.
(ii) the budget allocations for 2003/04 as set out in Appendix 2 of the submitted report.
(iii) the approach of spending to meet the high priority areas identified by the Corporate Risk Assessment.
28 CAPITAL AND MAJOR REPAIRS BUDGET 2002/03 AND 2003/04
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) updating Members on progress and the strategy for implementing this year's major and capital repairs.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That approval should be given to:
(i) the budget allocations for 2003/04 as identified in Appendix 3 of the submitted report.
(ii) the budget management strategy for 2002/03.
(iii) a contribution to the projects at St Bede and Henry Beaufort schools, and dilapidation costs for Until E, Bar End Industrial Estate from the capital repairs programme for 2002/03.
(iv) use of £150,000 of the proposed capital receipt from the redevelopment of Bar End to relocate Business Services staff from Bar End Depot to Unit B, Winnall.
(v) the scheme of work to replace the cooling towers in Elizabeth II Court.
29 NEW DEAL FOR SCHOOLS CONDITION FUNDING 2002/2003/2004
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) detailing progress being made against existing NDS condition programmes and the proposed programme for 2003/04.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That approval should be given to:
(i) the priorities and programmes for the NDS Condition Fund 2003/04.
(ii) the revised budget allocations for SCOLA recladding projects as detailed in paragraph 2.4.3 of the submitted report.
30 PROCUREMENT INITIATIVES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) summarising actions taken during 2002/03.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That approval should be given to:
(i) the procurement initiatives implemented in 2002/03 as set out in Appendix 1 of the submitted report.
(ii) the procurement initiatives set out in Appendix 2 of the submitted report relating to:-
· Nursing Care
· Malmsbury Lawn Elderly Persons Home
· Secondary School Sports Halls
· Brookfield School Performing Arts Block
· Wyvern Technology College Sports Lottery
· South Basingstoke Schools reorganisation
· Alton Day Care Services and Alton Library
· Elvetham Heath New Primary /School Enlargement
· Schools Specialist Accommodation Programme
· Capital Repairs Programme
· SCOLA masonry wall repairs
· Temporary Buildings Term Contract
(iii) the arrangements for the appointment of `preferred' consultant partners for Mechanical and Electrical Design and Quantity Surveying.
31 OLDER PERSONS HOME RE-INVESTMENT STRATEGY
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) advising Members of the overall programme and financial position.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
(i) That the programme of work completed or programmed for the Older Persons Reinvestment Strategy should be approved.
(ii) That a further report should be presented to the Panel on 20 May 2003 identifying the proposed use of the uncommitted balance of funding which will be linked to the Corporate Risk Assessment risk management strategy.
32 PERFORMANCE MANAGEMENT
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) reviewing performance in service delivery, and to establish a revised set of performance indicators together with set improvement targets.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That the revised set of performance indicators should be approved, together with the improved set of targets as detailed in Appendix 3 of the submitted report.
33 EXCLUSION OF THE PRESS AND PUBLIC
RESOLVED:
That, by virtue of Paragraph 9 of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the matters contained in Minutes 34 and 35 below.
34 NURSING CARE SCHEME - PROGRESS REPORT AND SITE SELECTION
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 17 in the Minute Book) summarising the initial results of a wide ranging feasibility study into potential sites for Nursing Care Accommodation.
RESOLVED:
That the current position that is emerging on the site selection process for Nursing Care Accommodation be noted and the necessary action to develop the proposals be taken. Members to be aware that circumstances could alter the list of sites and therefore it is to be regarded as both confidential and provisional.
35 COUNTY SUPPLIES - CONTRACTING ACTIVITY
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 18 in the Minute Book) seeking the Panel's endorsement to the contracting activity of County Supplies in the next 12 months.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:-
That approval should be given to:
(i) the list of forthcoming contracts for the period up to 1 May 2004 as detailed in Appendix 1 of the submitted report.
(ii) the award of non-education cleaning contracts to the four contractors as detailed in paragraph 3.7 of the submitted report with effect from 5 May 2003 for 3 years.
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