Archived decisions

HAMPSHIRE COUNTY COUNCIL DRAFT

BUILDING DESIGN PROJECT APPRAISAL

EXECUTIVE MEMBER - RECREATION AND HERITAGE

29 MAY 2003

PROJECT:	TILE BARN OUTDOOR CENTRE
	BUNKHOUSE AND RECEPTION/OFFICE/STORGAGE DEVELOPMENT
COMMENCEMENT DATE:	OCTOBER 03
COMPLETION DATE:	MARCH 04
PLANNED YEAR OF START IN ACCORDANCE WITH CAPITAL PROGRAMME:		2003/ 04

RECOMMENDATION:

That the building design project appraisal for the Tile Barn scheme be approved.

1. FINANCE

Capital Expenditure	Current Estimate (at current prices) £'000	Capital Programme (at Nov '02 prices) £'000
Buildings	359	188
Fees	54	33
Land to be purchased	_	_
TOTAL	*413	221

* The means by which the difference between the Current Estimate and the Capital Programme allocation is to be met is shown in the table below.

Furniture and Equipment: Earmarked from the Outdoor Centres Revenue budget 2003-04. Principally, bunkbeds at £2800, plus an amount of £2500 for minor fixtures and furnishings.

Financial Provision for Total Scheme	Buildings £'000	Fees £'000	Total Cost £'000
1. From Committee's own Resources:
a) Capital Programme (as above)	188	33	221
b) Stuart Nundy to confirm	77	13	90
2. From Other Resources:
a) NOF Sports and PE	87	15	102
TOTAL	352	61	413

Landlord Funded Work connected with this Scheme

None.

Value of Land already acquired for this Project

The land forming the site of the development is an integral part of the campus and is incapable of disposal in isolation. The land was acquired at historic cost and its current value to the County Council is as part of the ground of the establishment. ESTATES PRACTICE TO COMMENT PLEASE

Building Cost - Net Cost = £ per m²

- Gross Cost = £ per m²

Revenue Implications

	(a) Employees £'000	(b) Other £'000	(a+b) Net Current Expenditure £'000	(c) Capital Charges £'000	(a+b+c) Total Net Expenditure £'000
Revenue Implications Additional+ /Reductions	13	2	15	0	15
Unit cost (£) (e.g. per place)	£382 per bed	£59 per bedd	£441 per bed	-	£441 per bed
% variation to Committee's budget	0 (all revenue co costs to be met from external charges	-	-	-	-
Number of additional Staff (fte)	One	-	-	-	-

(a) Energy Costs

It is anticipated that the additional increase in fuel cost for the school will be in the order of £ per m2. (Alan Dowdell to confirm)

(b) Maintenance Costs

The detailed design and choice of materials will minimise future maintenance liability.

2. STATEMENT OF NEED/JUSTIFICATION FOR PROJECT

For over 30 years, the Tile Barn Outdoor Centre has operated successfully as a low-cost and safe introduction to the outdoors for young people. During that time, thousands of young people and their families and leaders have utilised the fixed camping facilities to access high-quality off-site and out of school experiences.

As a camping centre, Tile Barn's residential options are limited to the warmer times of the year. Consequently, between October and April, although many groups come to the centre for `day' activities, very few are able to stay residentially. The case for developing a permanent accommodation block has grown strongly in the past few years, with particular support from the Youth Service, The Duke of Edinburgh award scheme in Hampshire and the LEA's `Outdoor Education Unit'.

Over a year ago, the Property Services section of PB&R formally restricted the use of the temporary structure that housed the Centre's administrative office on structural safety grounds. Since then, the centre staff have operated from the single classroom on site and, very recently, from a `shipping container' temporary office. There is an urgent need to resolve this situation and to provide more appropriate accommodation for centre staff and visitors.

The proposals outlined in this project appraisal will provide new and extended facilities to enable the Tile Barn Outdoor Development Centre to function as a residential centre throughout the year. In addition, the office building will provide a more effective reception point for the centre plus much needed improvements for equipment storage.

3. DETAILS OF SITE

LOCATION

The Tile Barn Outdoor Centre is located off Church Lane, Brockenhurst.

ADJOINING LAND AND BUILDINGS

The site is surrounded on all boundaries by open land.

AREA INCLUDING COMPARISON WITH LOCAL/NATIONAL STANDARDS

The total site area is 14.6 acres (5.9 hectares).

PLANNING POSITION

Planning permission for the bunkhouse development was granted on

26 February 2003. Planning permission for the office building was submitted during April 2003.

SUITABILITY FOR PROJECT

The construction and enhancement works will provide an easily accessible building that will meet the needs for all-year residential accommodation.

RESULTS OF TRIAL BORE HOLES

The trial bore hole report dated April 1999, as commissioned for the classroom and warden's accommodation, have been used for this project.

The report revealed medium dense sandy clay with FMC gravel to 1.9m.

ACCESS

The vehicular and pedestrian access to the site is via Church Lane.

An appropriate ramped approach to the building will be constructed for disabled access.

COMMENTS ON SITE LAYOUT

The existing buildings are clustered within the large, open site. The current classroom building will be extended to the north, to form a `T' shaped block. The new office block will be located to the east, on the site formerly occupied by the store/covered way which was recently demolished.

MAINS SERVICES POSITION

Gas is by LPG.

Other services on the site are considered to be adequate for this scheme.

MAINTENANCE IMPLICATIONS

The site will continue to be maintained in accordance with current County Council standards.

LANDSCAPE PROPOSALS

Landscaping works associated with this scheme are minimal. A ramped access will be provided to the main entrance.

4. THE PROPOSED BUILDING/RATIONALISATION/CONVERSION

TYPE OF PROJECT, LAYOUT AND FACILITIES PROVIDED

It is proposed to build a new, purpose-built accommodation block to augment the current tented residential options and to replace the condemned office and storage with a new purpose-built facility incorporating reception facilities.

The proposed accommodation block will house 34 young people and four members of staff in separate male/female units. This includes two rooms and related facilities that will be fully accessible to disabled young people. The facility will extend from and incorporate the current classroom, which will become a multi-use space - activity/dining/work room.

Cooking/kitchen facilities and new toilets will provided, with linked access to existing showers and toilets.

The replacement reception/office/storage building will provide a reception point for the centre and a clearly designated arrival point for groups. Also within this building is the duty warden's accommodation comprising a bedroom/kitchen/bathroom.

PLACES PROVIDED

The new bunkhouse will provide residential accommodation for 34 young people.

PRESENT/REDUNDANT BUILDINGS AND FUTURE USE

The buildings on site consist of a range of traditional timber frame structures that are considered to be in good condition for their age and type.

TEMPORARY BUILDINGS

There is presently a temporary `office' building on site, which will be removed and the site reinstated on completion of the new office accommodation.SITUATION ON SITE AND ENVIRONMENTAL IMPACT

The site will benefit from the removal of the temporary `office' building currently on site. Improved disabled access to the bunk house building is being provided as part of the scheme.

TYPE OF CONSTRUCTION, FINISH AND APPEARANCE

The building incorporates a brick plinth, rendered walls, metal roof, aluminium windows and doors all to match the existing block.

FACILITIES FOR THE DISABLED

A ramped access is to be provided to the bunk house building. There is level access throughout this building. Two bedrooms are provided for disabled use, with associated en-suite accessible shower/toilet facilities.

HEATING AND VENTILATION SYSTEMS

Bunkhouse:

Heating: Wall-hung LPG boiler with traditional radiators

Ventilation: Natural ventilation with limited mechanical roof ventilation.

Office:

Heating:

Ventilation:

SPRINKLER SYSTEM

In accordance with the new Hampshire County Council Policy statement, this is not a stand alone building on a green field site and, in addition, an assessment concludes this to be a very low fire risk category building and, therefore, a sprinkler system will not be installed within the development.

ENERGY EFFICIENCY OF BUILDING

The estimated annual energy consumption for the new building will meet that required by current Building Regulations.

ALTERNATIVE STANDARDS OF PROVISION CONSIDERED

These proposals are considered to be the most appropriate form of development in the provision of bunk house and reception/office/storage facilities at Tile Barn Outdoor Centre.

CAR PARKING

There are no changes to the car parking provision on site within this scheme.

CONSULTATIONS

The following have been consulted during the development of the project:

New Forest District Council, local County Councillor

5. THE BUILDING DEVELOPMENT

The project will develop and enhance existing outdoor education facilities for camping by the addition of bunkhouse provision and a purpose-built office.

6. BUILDING MANAGEMENT

CLEANING

Existing arrangements will apply.

CATERING

Existing arrangements will apply.

7. FURNITURE AND EQUIPMENT

Stuart Nundy to complete please.

8. STAFFING

Existing arrangements will apply.

9. FEES

Architectural Services }

Quantity Surveying }

Electrical and Mechanical Engineering }

Structural Engineering }