Hampshire County Council

Executive Member - Recreation and Heritage Item 2

29 May 2003

Arts Development Partnership Funding 2003/04

Report of the Director of Recreation and Heritage

Contact: Michael Fuller Ext: 6016

1. Summary

1.1 The following decision is sought:

That funding totalling £1,500 for project partnership funding be approved as follows:

2. Reason

2.1 To support small scale arts activities serving Hampshire and to provide funding to encourage business sponsorship of the arts in Hampshire.

3. Other options considered and rejected

- making no awards.

- making increased awards.

4. Conflicts of interest declared by the decision maker or a member or officer consulted - None

5. Dispensation granted by the Standards Committee - Not applicable.

6. Reason(s) for the matter being dealt with if urgent - Not applicable.

Approved by: (signature) Date: (date of decision)

.................................

Councillor J. Waddington

Hampshire County Council

Executive Member - Recreation and Heritage Item 2

29 May 2003

Arts Development Partnership Funding 2003/04

Report of the Director of Recreation and Heritage

Contact: Michael Fuller Ext: 6016

1. Introduction

1.1 This report presents details of applications received for project partnership funding from groups planning to organise arts projects for Hampshire residents.

1.2 A wide range of project proposals have been received for 2003/04. Publicity has sought to attract applications involving the priority artforms namely visual arts, crafts, literature and lens based media. The full list of applications received is attached in Appendix 2 supported by the budgets provided by each applicant with details of funding from other bodies where relevant. In each case the local member has been consulted and no specific issues have been raised.

2. Legal Implications

2.1 The County Council is able to utilise broad powers under the Local Government Act 1972 to provide financial support for the arts. In particular, Section 145 of the Act enables the Council to contribute towards the expenses of doing anything necessary or expedient for any of a number of purposes, including the provision of entertainment of any nature, or the provision of a theatre, concert hall, dance hall or other premises suitable for entertainment. The powers include the ability to contribute towards the expenses of maintaining a band or orchestra, and towards the development and improvement of the knowledge, understanding and practice of the arts.

3. Financial Details

3.1 The base budget of £67,000 for 2003/04 is allocated as follows:

£

Project Partnership Funding	22,000
Festival Partnership Funding	11,000
Annual Programme Partnership Funding	24,000
Two for One Partnership Funding	10,000
Total	67,000

3.2 A financial summary is shown in Appendix 1. Prior to this meeting an overall sum of £9,250 is available for distribution.

4. Project Partnership Funding

4.1 The applications for the support of arts projects are listed in Appendix 2 and include specific requests for £3,500. Funding recommendations totalling £1,500 are proposed as set out in Appendix 2. The papers in the Appendix show details of all applications and they are prefixed with the letter A. Local Members have been consulted on these applications.

Recommendation

That the awards recommended in this report be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1. Published works

2. Documents which disclose exempt or confidential information as defined in the Act.

TITLE LOCATION

Detailed grant application forms County Arts Office

Ref. Title Town Requested Recommended

A01 23rd Annual Writers Conference and Bookfair Winchester £2,000 £750

A02 Mahogany Costume Design Project Frogmore £1,500 £750

Total £1,500

Appendix 2

Arts Development Partnership Funding 2003/04 Date 29 May 2003

Reference Local Member

A01 23rd Annual Writers Conference and Bookfair Councillor Mrs P. G. Peskett

Councillor P Dickens

Name of Applicant

Barbara Large MBE FRSA Annual Writers Conference

Purpose For Which Assistance Is Sought

The 23rd Annual Writers' Conference and Bookfair is an eight day residential conference offering writers the opportunity to develop their technical skills under the guidance of sixty published authors and poets, playwrights and producers, literary agents and publishers during mini courses, workshops, seminars, lectures, one to one appointments and informal networking. The conference will take place from 27 to 29 June at King Alfred's College, Winchester, followed by Weeklong Workshops from 1 to 5 July. Workshops and lectures covering a wide variety of forms of writing will run throughout the weekend conference, with speakers of the calibre of Beryl Bainbridge. Fifteen writing competitions sponsored by major publishing companies will be adjudicated at the conference, with sixty two awards presented at the Writers Award Reception on 28 June. The best writing from these competitions will be published in a small anthology. This conference will see the introduction of a bookfair which will bring together aspiring and published writers with printers, publishers and book production interests in the book industry.

Financial Information

Expenditure Amount Total

Fees to professional writers 22,000 £44,260

Writers' accommodation, subsistence and travel 7,300

Printing 2,560

Postage 1,600

Advertising and promotion 3,400

Website maintenance 400

Administration 7,000

Income Amount Total

Delegate fees 31,000 £36,400

Competition entrance fees 3,300

Programme advertising 1,200

Subscriptions to bookfair 900

Southern Arts (£5000 unconfirmed)

Winchester City Council (£1,000 unconfirmed)

Deficit £7,860

Amount Requested £2,000

Amount Recommended £750

Previous Funding 2002/03 £750 22nd Annual Writers' Conference and Bookfair

2001/02 £1,000 21st Annual Writers' Conference and Bookfair

2000/01 £1,000 Annual Writers Conference

Additional Comments

Arts Development Partnership Funding 2003/04 Date 29 May 2003

Reference Local Member

A02 Mahogany Costume Design Project Councillor A. P. Collett

Name of Applicant

June Bing Hart Education Music Project Aldershot

Purpose For Which Assistance Is Sought

The Hart Education Music Project will be working in partnership with a professional costume design company and a group of young people at risk of exclusion from school to plan, design and construct costumes. The costumes will be presented at the SCAM Youth Festival, a youth event sponsored and organised by Hampshire Youth Service and Hart District Council, at the youth section of the Fleet Carnival and the Celebration of Achievement Awards in Winchester, October 2003.

Financial Information

Expenditure Amount Total

Costume design company 1,000 £3,000

Art tutors 400

Materials 1,000

Room hire 400

Transport 200

Income Amount Total

Hart Education Music Project 1,500 £1,500

Hart District Council (£500 unconfirmed)

Deficit £1,500

Amount Requested £1,500

Amount Recommended £750

Previous Funding

Additional Comments The organisation feel that they are unlikely to receive funding from Hart District Council due to its existing commitment to the SCAM Youth Festival.