Archived decisions
POLICE AUTHORITY - FINANCIAL AFFAIRS PANEL
FRIDAY 30 MAY, 2003 AT 2.00 P.M.
THE PORTAL ROOM, CASTLE HILL AVENUE, WINCHESTER
Ext: 1162 MRS. M. BOYES
1. DECLARATION OF INTERESTS
All Members who believe they have a personal or a prejudicial interest in any matter to be considered at the meeting must declare their personal interest and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the Police Authority's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed. The declaration should be made at the time of the relevant debate.
2. APOLOGIES
To receive apologies for absence.
3. MINUTES (Copy herewith)
To receive the Minutes of the meeting of the Panel held on 11 February, 2003 and to confirm as a correct record.
4. AUDIT COMMISSION AUDIT PLAN 2002/03-2003/04 (Report herewith)
To consider a report of the Treasurer on the Audit Commission Audit Plan for 2002/03-2003/04 on the plans for external work for the audit year 2003/04.
5. POST BUDGET UPDATE (Report herewith)
To consider a report of the Chief Constable and Treasurer on the level of council tax for 2003/04 set by other police authorities, and the responses received by council tax payers to the council tax increase and District Audit matters.
6. POLICE AUTHORITY'S REVENUE BUDGET 2002/03 - FOURTH QUARTER MONITORING (Report herewith)
To consider a report of the Treasurer on the financial position of the budget for servicing the Police Authority for the period to 31 March, 2003. The report also includes a forecast on for the outturn for the year.
7. REVENUE BUDGET AND CAPITAL PROGRAMME - FOURTH QUARTER MONITORING REPORT 2002/03 (Report herewith)
To consider a report of the Chief Constable and Treasurer on the fourth quarter monitoring of the revenue budget and the capital programme for 2002/03. The figures provided in the appendices reflect the position at the end of March, 2003 before the normal end of year accounting processes have been completed. A final position will be advised to the Panel at its meeting in July.
8. POLICE OVERTIME (Report herewith)
To consider a report of the Chief Constable on practical problems that have arisen since the strategy was approved at the meeting of the Panel on 11 February, 2003.
9. ACTIVITY BASED COSTING (ABC) (Report herewith)
To consider a report of the Chief Constable on some of the background to the ABC model and the forces current position with regard to ABC and setting out requirements for ensuring compliance with the initial Home Office requirement of providing 2003/04 ABC data by July, 2004.
10. SINGLE TENDER AND EXCEPTIONS REPORT QUARTER ONE (JANUARY TO MARCH, 2003) (Report herewith)
To consider a report of the Chief Constable on the contracts awarded compliant with Standing Orders on Contracts 2.8 single tender applications and exceptions awarded for the period 1 January to 31 March, 2003.
11. DEVOLVED BUDGETS (Report herewith)
To consider a report of the Chief Constable on the progress made to date on the devolvement of budgets to divisions and the further devolvement of budgets which took place on 1 April, 2003. The report also presents a proposed strategy for the extension of devolvement and the use and creation of reserves.
12. INTERNAL AUDIT PROGRESS REPORT (Report herewith)
To consider a report of the Treasurer on the progress of work by Internal Audit included in the 2002/03 Audit Plan together with an overview of the key developments incorporated in the strategic internal audit plan for 2003/04.
13. INSURANCE AND RISK MANAGEMENT (Report herewith)
To consider a report of the Chief Constable and Treasurer on the insurance renewal exercise undertaken last year through SEERPIC (South East and Eastern Regional Police Insurance Consortium) and current risk management initiatives.
14. PROJECT LASER - AUTOMATIC NUMBER PLATE RECOGNITION
(Report herewith)
To consider a report of the Chief Constable on the development of the Project Laser Initiative, which is due to be piloted in Hampshire from 1 June, 2003.
15. EXCLUSION OF THE PRESS AND PUBLIC
RECOMMENDATION:
That, by virtue of the Paragraphs of Part I of Schedule12A of the Local Government Act 1972, as set out below, the press and public be excluded from the meeting.
Item 16 - Paragraphs 9 and 11
Item 17 - Paragraphs 7, 8 and 9
16. REPLACEMENT OF CRIME AND INTELLIGENCE SYSTEMS (PROJECT OBERON) - FINANCIAL IMPLICATIONS
(Report herewith)
To consider a confidential report of the Chief Constable on the project to replace the Constabulary's crime recording/management and intelligence management systems.
17. POLICE HEADQUARTERS ACCOMMODATION PROJECT
(Report herewith)
To consider a confidential report of the Chief Constable on the Headquarters Accommodation Project seeking the Panels approval of the project appraisal, cash flow projection, and programme information as appended to the report.
4fA720503