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Contact: |
Wendy Lambert, Financial and Office Services Manager Tel: 023 8064 4000 Ext 5001 |
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1 |
Summary |
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1.1 |
The Code of Practice Relating to Contracts requires the Chief Fire Officer to submit an annual report to the Authority giving details of proposed contracts for goods and services where each contract value is likely to exceed £50,000. |
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1.2 |
The Authority may on presentation of this report vary or exclude the operation of any of the Authority's Standing Orders or the Code of Practice. |
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1.3 |
All proposed contracts are funded either from the approved capital programme or specific revenue budgets. |
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2 |
Proposed Contracts |
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Estimated Cost |
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2.1 |
Breathing Apparatus Kits |
£355k |
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2.2 |
Operational leasing contracts to finance the vehicle replacement programme |
£1.1m |
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2.3 |
Vehicle Replacement: |
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1 x Water Carrier |
£120k |
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2 x Driver Training vehicles |
£86k |
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2.4 |
GIS upgrade to support Integrated Risk Management Project |
Not available |
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2.5 |
FAST Compliance |
£20k |
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2.5.1 |
2.5.1 |
In 2002/03 HFRS subscribed to the Federation Against Software Theft (FAST) to project the Authority from penalties arising from illegal use of software. FAST have provided training and an initial audit. In order to achieve full compliance by 31 3 2004 it will be necessary to contract in some external support. |
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2.5.2 |
FAST are able to offer this service and as they have identified what needs to be done to achieve compliance, HFRS would like to go to a single tender under Standing Order 42(d) "the execution of works of a specialized nature which are carried out only by one contractor". |
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3 |
2002/03 Tenders Awarded |
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3.1 |
Training Centre SCA |
£141k |
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This scheme was delayed as it falls within the larger headquarters site development. |
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3.2 |
B Division Headquarters Supplementary Credit Approval Scheme - Contract awarded to IBS |
£57k |
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3.3 |
Vehicle Replacement |
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7 x Frontline appliances or 21 over 3 years. Contract awarded to Emergency One (UK) Limited for 21 vehicles |
£790k (per annum) |
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3.4 |
Copnor Fire Station |
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Serco contracted to carry out the external works |
£62k |
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3.5 |
IT 2000 Implementation |
£1.35m (over 3 years) |
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Hampshire County Council, IT Services, commenced rollout October 2002. |
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3.6 |
Operational Leasing contracts to the value of £1.5m were let as follows: |
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Sovereign Finance plc |
£881.6k |
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Societe Generale Vendor Finance Limited |
£88.5k |
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JCB Finance Limited |
£389.7k |
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AIC |
£145.2k |
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3.7 |
Multimedia Presentation Units - Whitwams Limited |
£181k |
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3.8 |
Insurance |
£430k |
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Risks placed with St Paul, Zurich, Municipal, ACE, AON and AIG. |
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3.9 |
Legal Services - Tenders in the process of evaluation. |
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4 |
European Convention on Human Rights and the Human Rights Act 1998 |
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4.1 |
The proposals within this report are compatible with the provisions of the European Convention on Human Rights and the Human Rights Act 1998 and considered in the light of the Race Relations (amendment) Act 2000. |
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Recommendations |
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1 |
That the annual report on contracts be noted |
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2 |
That the Authority agree the single tender contract to FAST |
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Section 100D - Local Government Act 1972 - background papers |
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The following documents disclose the facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of the report. |
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None |
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NB The list excludes: |
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1 Published works |
2 Documents that disclose exempt or confidential information as defined in the Act |
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File ref: Secretarial/WP/word/Corporate/HFRA FGP 10 7 03 Code of Practice WL/JMW/20/6/2003 |
