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Outcome One: Improved understanding of the County Council's aims, funding criteria and the way in which decisions are made |
Performance Indicators |
Current performance |
Target Performance |
Conduct survey to establish level of Voluntary and Community Sector (VCS) understanding of grant system after Improvement Plan implemented |
No current information |
Set benchmark |
Annual review of alignment between Corporate Strategy and Hampshire Improvement Programme with Compact |
No current information |
Set benchmark |
Lead SectionPolicy Unit, Chief Executives VCS |
Action |
Cost |
Target Date |
Responsibility |
Identify and agree clear aims, objectives and priorities for grant aid for joint working with the VCS to help deliver the County Council's Corporate Strategies and Hampshire Improvement Programme |
Officer time |
March 2004 |
Paddy Hillary |
Ensure the principles and practices outlined in the Hampshire Compact `Code of Good Practice for funding' are incorporated into overarching policy framework |
Officer time |
On-going |
Paddy Hillary |
Work with Compact Development Group to strengthen and clarify, as necessary, principles, procedures and content of the Compact Code of Good Practice for Funding |
Officer time |
On-going |
Paddy Hillary |
Identify a Member `champion' for VCS |
None |
September 2003 |
Paddy Hillary |
Review Councillor Membership of outside bodies and the role they play in them in relation to the VCS jointly with Democratic Services review |
Officer time |
March 2004 |
Paddy Hillary |
Identify a Corporate lead officer responsible for taking actions forward and co-ordinating activities across the Council |
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Complete |
Paddy Hillary |
Continue to develop relations with Compact to examine issues of service planning and capacity building |
Officer time |
On-going |
Paddy Hillary |
Identify and clarify `in kind' support given to the VCS |
Officer time |
March 2004 |
Corporate Support Officer |
Outcome Two: Improved corporate management of the support processes and overall efficiency of systems for allocating grants |
Performance Indicators |
Current performance |
Target Performance |
Number of grants responded to by date specified in funding information |
No current information |
Set benchmark |
Number of grants paid by date specified in funding information |
No current information |
Set benchmark |
Lead SectionPolicy Unit, Chief Executives - in connection with departmental links IT Services |
Action |
Cost |
Target Date |
Responsibility |
Identify Corporate officer to oversee and manage database |
Scale 6 plus on-costs |
January 2004 |
Paddy Hillary |
Identify departmental links who are accountable for entry of data and accuracy of information |
Officer time |
March2004 |
Corporate Support Officer |
Review funding applications process across the Council with a view to streamlining and sharing good practice |
Officer time |
March 2004 |
Corporate Support Officer |
Create a central database which is capable of: · Storing all funding application information · Tracking the progress of individual applications · Recording post grant information · Allowing extrapolation of information for the purposes of monitoring and planning · Recording feedback on the process |
£15,000 approx |
March 2004 |
Paddy Hillary and Corporate Support Officer |
Provide database training and support for departmental links |
Officer time |
March 2004 |
Corporate Support Officer |
Clarify initial contact point for contacts on grants - Information Centres |
Officer time |
Complete |
Paddy Hillary |
Conduct an annual review of the system to feed into Compact Code of Practice |
Officer time |
March 2005 |
Corporate Support Officer |
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Outcome Three: Increased knowledge of and access to information on grants and other support available |
Performance Indicators |
Current performance |
Target Performance |
Number of `Hits' to website |
No current information |
Set benchmark |
Number of VCS's aware of/accessing information |
No current information |
Set benchmark |
Number of respondents finding information accessible |
No current information |
Set benchmark |
Number of respondents finding information useful |
No current information |
Set benchmark |
Number of queries dealt with by Information Centre staff |
No current information |
Set benchmark |
Number of grants going to different categories of VCS |
No current information |
Set benchmark |
Number of grants being accessed by minority ethnic, disabled and other disadvantaged groups |
No current information |
Set benchmark |
Lead SectionPolicy Unit, Chief Executives IT Services Corporate Communications |
Action |
Cost |
Target Date |
Responsibility |
Design, set-up and maintain a `Grants to VCS website' which will provide information on funding criteria, eligibility and application procedure · Establish links to other websites which offer alternative funding or advice on funding · Expand website to share examples of good practice that are being funded by HCC · Ensure a direct link to the Compact website · All website information to be available as a paper document and alternative formats · All information to be in plain English · Response form available for electronic, paper and alternative formats to monitor ease of accessibility and understanding of information |
To be determined |
March 2004 |
Corporate Support Officer |
Establish Information Centres as the point of contact for information relating to funding |
Officer time |
March 2004 |
Paddy Hillary and Shirley Thorne |
Widely publicise and promote the funding information including to hard to reach groups |
To be determined |
From January 2004 |
Corporate Support Officer |
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Outcome Four: Greater understanding by the County Council and outside bodies of what is achieved by the support given to help service development and financial effectiveness and the impact on communities |
Performance Indicators |
Current performance |
Target Performance |
Number of applicants satisfied with the grant giving procedure |
No current information |
Set benchmark |
Produce annual report based on information gathered in all outcomes |
No current information |
Set benchmark |
PI's used when created |
No current information |
Set benchmark |
Lead SectionPolicy Unit, Chief Executives VCS |
Action |
Cost |
Target Date |
Responsibility |
Establish a joint monitoring and improvement group who will meet regularly to: · Support the implementation of the Improvement Plan · Link with Compact to identify `teething' problems that may arise · Identify further potential for continuous improvement · Share with and consider information from other local authorities · Develop and monitor local performance indicators · Collect information to demonstrate benefit to the County Council and value for money · Work with Compact to promote and celebrate the relationship between HCC and the VCS |
Officer time |
September 2003 |
Paddy Hillary and Compact Development Group |
Design an evaluation process that will monitor respondents responses on completion of application |
Officer time |
March 2004 |
Corporate Support Officer |
Establish process to monitor and evaluate their contribution of VCS commensurate with the size and type of organisation - linked to establishment of countywide database of voluntary organisations |
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March 2004 |
Compact Development Group |
Publish and promote main findings from evaluation throughout the VCS, County Council, BVPP and residents in Hampshire |
Officer time. Publicity costs to be determined |
On-going |
Corporate Support Officer and Compact Development Group |
