Archived decisions

    Appendix 2

    National Performance Indicators

    Property Performance Indicators 1A and 1B on Condition and Maintenance Backlog

    These Performance Indicators:

    · apply to properties other than schools

    · measure the condition of assets in their current use

    · show the severity and extent to which maintenance problems affect the property portfolio

    · assist in the development of detailed information on the backlog

    · in future years, will show year-on-year changes in maintenance backlog.

1A - Condition 2002/03 - excluding schools

 

Condition categories

 

Good

Satisfactory

Poor

Bad

Total

 

A

B

C

D

  

Gross internal floor space %

%

%

%

%

%

           

Operational assets

7%

92%

1%

-

100.0%

           

Non-operational assets

          

General

10%

89%

1%

-

100.0%

Surplus property

-

100%

-

-

100.0%

           

All assets

8%

91%

1%

-

100.0%

           

1B - Maintenance Backlog 2002/03 - excluding schools

 

Priority level

 

Cost

Urgent to prevent closure #

Essential within 2 years

Desirable within 3 to 5 years

Long-term beyond 5 years

Total

   

1

2

3

4

  
 

£m

%

%

%

%

%

             

Operational assets

34.7

-

31%

60%

9%

100.0%

             

Non-operational assets

            

General

24.3

-

35%

56%

9%

100.0%

Surplus property

0.6

-

85%

15%

-

100.0%

             
 

---------

          

All assets

59.6

-

33%

58%

9%

100.0%

 

---------

          

    # no properties have been assessed as requiring `urgent maintenance to prevent closure' as all the Council's buildings are subject to regular servicing and maintenance regimes. However, occasionally, buildings are closed due to unforeseen events such as flooding and require significant repairs. A recent example is St Bede Primary School, Winchester following the floods in winter 2000/01.

Property Performance Indicators 2A, 2B and 2B on Internal Rates of Return

    These Performance Indicators demonstrate the financial justification for retaining a non-operational investment portfolio.

Overall Average Internal Rate of Return 2002/03

  
       

PPI ref

  

Average internal rate of return

  
   

%

  
       

2A

Industrial

7.3%

  
       

2B

Retail

n/a

  
       

2C

Agricultural investment property

5.7%

  
       

    This information will be used to inform the Best Value review of property management in 2003 and to compare with other local authorities. Similar information is already used for individual properties during the Council's comprehensive land and property reviews that are carried out on a five-yearly cycle.

    Property Performance Indicators 3A and 3B on Annual Management Costs

    These Performance Indicators measure the cost and efficiency of property provision.

Total Annual Management Costs 2002/03

       

PPI ref

  

Cost per sq m gross internal area

  
       

3A

Operational property

£3.82

per sq m

       

3B

Non-operational property

    
 

- industrial properties

£0.56

per sq m

 

- agricultural properties

£69.80

per hectare

       

    Property Performance Indicators 4A, 4B, 4C and 4D on Maintenance, Energy and Water Costs

    These Performance Indicators measure the efficient use of assets over time and year-on-year improvements in energy efficiency. Schools are excluded.

Maintenance, Energy and Water costs 2002/03

       

PPI ref

  

Cost per sq m gross internal area

  
       

4A

Repair and maintenance

£13.47

per sq m

       

4B

Energy costs

£9.10

per sq m

       

4C

Water costs

£0.70

per sq m

       

4D

Carbon dioxide emissions

0.06

tonnes per sq m

       

    Property Performance Indicators 5A and 5B on the Delivery of New Capital Projects

    These Performance Indicators:

· measure the delivery of new capital projects against time and budget targets

· apply to all new capital projects over £100,000, excluding schools, highways and IT.

PPI ref

      
       

5A

Cost predictability

    
 

Number of projects where the outturn cost falls within +/-5% of the estimated outturn, as a percentage of the total number of projects completed in 2002/03

75%

see footnote 1

       
       

5B

Time predictability

    
 

Number of projects falling within +5% of the estimated timescale, as a percentage of the total number of projects completed in 2002/03

70%

see footnote 2

       

    Notes

1.

At the Government's request, this PI excludes schools, highways and IT projects. As a result, the sample size is too small to draw any reliable conclusions. If education projects had been included, the result for indicator 5A would be 90%.

   

2.

The results for indicator 5B are not reliable because of:

· the small sample size

· the phasing of many projects

· the budget provision for many projects is made available over several years, including funding from Government and partners

· the impact of unforeseen events such as weather conditions.