Archived decisions
Item 14
AT A MEETING of the BUILDINGS, LAND AND CONTRACTS PANEL of the COUNTY COUNCIL held at The Castle, Winchester on 25 July 2003.
PRESENT:
Councillors: T. K. Thornber CBE (Chairman); M.F. Cartwright; B.D. Dash;
C. Davidovitz; D.A. Kirk; W.H. Wheeler; M.J. Woodhall.
Also in attendance by invitation - Councillor Felicity Hindson for Nursing Care Accommodation (Minute 68 refers) and Councillor K.P. Searle for Temporary Buildings (Minute 57 refers).
49 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
50 MINUTES
The Minutes of the meeting held on 20 May 2003 were confirmed as a correct record and signed by the Chairman.
51 CHAIRMAN'S COMMUNICATIONS
There were no Chairman's communications.
52 DEPUTATIONS
There were no deputations.
53 PORTCHESTER HOME ZONE
The Panel considered the report of the Director of Environment (Item 5 in the Minute Book) on the project appraisal for the Portchester Home Zone Scheme.
The Director of Environment circulated at the meeting a more detailed plan showing the proposed layout of the scheme (Item 5 in the Minute Book) and reported upon an amendment made by Councillor K.B. Estlin in respect of the item at his decision day on 23 July 2003. It concerned his decision that Fareham Borough Council make a financial contribution towards the scheme and agree to future maintenance arrangements.
Members supported Councillor Estlin's amendment and the scheme as detailed in the report.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the Project Appraisal for Portchester Home Zone, at an estimated cost of £1 million be approved, subject to a financial contribution of £50,000 from Fareham Borough Council and to suitable future maintenance arrangements being agreed.
54 THE HUNDRED AND LATIMER STREET, ROMSEY - TOWN CENTRE ENHANCEMENTS
The Panel considered the report of the Director of Environment (Item 6 in the Minute Book) on the project appraisal for The Hundred and Latimer Street, Romsey - Town Centre Enhancements.
The Director of Environment reported that Councillor K.B. Estlin at his decision day on 23 July 2003 had asked that the communication strategy of the project be kept under continuous review.
The Panel supported this amendment and the scheme as detailed in the report.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the Project Appraisal in respect of town centre enhancements at The Hundred and Latimer Street, Romsey, at an estimated cost of £1.074 million, be approved.
(ii) That the communication strategy of this project be kept under continuous review by the Director of Environment.
55 HATCH WARREN INFANT AND JUNIOR SCHOOLS, BASINGSTOKE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on the building design project appraisal for classroom extensions to these schools.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the design project appraisal for Hatch Warren Infant and Junior Schools, Basingstoke at an estimated cost of £1.86m, excluding fees, be approved.
(ii) That the contract being combined with Manor Fields Infant and Junior Schools and completed under a partnership arrangement linked to the Major Projects Framework Agreement be approved.
56 SHARPS COPSE SCHOOL, HAVANT - EARLY YEARS CENTRE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on the building design project appraisal for an Early Years Centre at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the design project appraisal for Sharps Copse School, Havant, at an estimated cost of £437,000, excluding fees, be approved.
(ii) That the scheme of work be negotiated with Brazier Construction.
57 TEMPORARY BUILDINGS
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) on the management of temporary buildings. It was noted that the figure of 27 shown in the table in paragraph 2.1 of the report should be amended to read 39 and the figure of 39 be amended to read 27.
Councillor K.P. Searle raised at the meeting a previous issue which had arisen between Property, Business and Regulatory Services and Gosport Borough Council's Building Control Office with regard to a temporary building at Brune Park School, Gosport.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That approval be given to the continued support from the Landlord's budget for the replacement of temporary buildings, particularly those in poor and very poor condition.
58 BAY HOUSE SECONDARY SCHOOL, GOSPORT
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on the building design project appraisal for a sixth form extension at this school.
Councillor W.H. Wheeler declared a non-pecuniary interest on this item.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Bay House Secondary School, Gosport, at an estimated cost of £556,000, excluding fees, be approved.
59 AMERY HILL SECONDARY SCHOOL, ALTON
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on the building design project appraisal for Basic Needs accommodation and a synthetic turf pitch at this school.
Councillor Mrs. Felicity Hindson declared a non-pecuniary interest on this item.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Amery Hill Secondary School, Alton, at an estimated cost of £2.6m, excluding fees, be approved.
60 MANOR FIELDS INFANT AND JUNIOR SCHOOLS, BASINGSTOKE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) on the building design project appraisal for classroom/playground extensions and internal alterations and refurbishment at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the design project appraisal for Manor Fields Infant and Junior Schools, Basingstoke, at an estimated cost of £1.97m, excluding fees, be approved.
(ii) That the contract being combined with Hatch Warren Infant and Junior Schools and completed under a partnership arrangement linked to the Major Projects Framework Agreement, be approved.
61 NEW OPPORTUNITIES FUND - SPORTS HALL AT ALDERMAN QUILLEY SECONDARY SCHOOL, EASTLEIGH, HOUNSDOWN SECONDARY SCHOOL, TOTTON, TEST VALLEY SCHOOL, STOCKBRIDGE AND FERNHILL SCHOOL, FARNBOROUGH
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) on the building design project appraisals for new sports halls at these schools.
Members paid tribute to those officers who had been involved in progressing each of the schemes through the New Opportunities Fund.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the design project appraisals for the New Opportunities Fund Sports Hall schemes at Alderman Quilley, Hounsdown and Test Valley Schools, be approved.
(ii) That the appointment of Braziers to a partnering arrangement to complete the projects at Alderman Quilley, Hounsdown and Test Valley Schools, be approved.
(iii) That the revised funding arrangements for Fernhill Schools, be approved.
(iv) That approval be given to the enabling works at Test Valley School, i.e. construction of the lower access road and the bulk chalk excavation be completed prior to New Opportunity Fund approval with the former funded from the Education Capital Programme.
62 CAPITAL REPAIRS PROGRAMME 2003/04
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) about the capital repairs programme for 2003/04.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the additions to the capital repairs programmes outlined in Appendix 1 of the report be approved.
(ii) That the proposal for joint funded schemes scheduled in Appendix 2 of the report be approved.
63 ADDITIONS TO PROCUREMENT INITIATIVES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) about a number of further procurement proposals and giving an update on previously reported initiatives.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the procurement initiatives as set out in Appendices 1 and 2 of the report be approved.
(ii) That the appointment of the six selected contractors, as listed in the report under paragraph 3.1 to the Framework for major schemes and programmes of work, be approved.
(iii) That those major projects detailed in paragraph 3.3 of the report being procured through the Framework for major schemes and programmes of work, be approved.
64 BUSINESS SERVICES GROUP - REPORT AND ACCOUNTS 2002/03
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) summarising the activities and results of the self-funding business units within the Property, Business and Regulatory Services Department.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the 2002/03 report and accounts for the Business Services Group be approved.
(ii) That the approach taken towards developing new business with external customer groups be approved.
(iii) That the Director of Property, Business and Regulatory Services be authorised to conclude a formal agreement between Hampshire County Council and West Berkshire Council for the provision of a catering service to some 67 schools by Hampshire County Council Catering Services (HC3S).
65 DISABILITY DISCRIMINATION ACT WORKING GROUP OBJECTIVES
The Panel considered the report of the Chief Executive (Item 17 in the Minute Book) about the outcomes from the Members' and Officers' Disability Discrimination Act Working Group and on the priority order given to them which was circulated to all Councillors for any comments.
Councillor W.H. Wheeler reported that at their meeting earlier the same day the Working Group had agreed the outcomes and amended priority order as shown in the report. Also, it was noted that the Working Group would receive at every meeting progress reports on how each of the outcomes were being met.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the outcomes raised by the Members' and Officers' Disability Discrimination Act Working Group meeting on 14 May be approved in the amended priority order as set out in the report.
66 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That by virtue of Paragraph 9 of Part 1 of Schedule 12A of the Local Government Act 1972, the press and public be excluded from the meeting for consideration of the matters contained in Minutes 67 to 71 below.
67 LOW COST HOUSING
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 19 in the Minute Book) about low-cost housing in Hampshire from the County Council's perspective as an employer and landowner.
Councillor Felicity Hindson declared a non-pecuniary interest on this item.
The Panel welcomed the report and the Director of Property, Business and Regulatory Services agreed to arrange for the matter to be considered at a future HIOWLA meeting and to be raised with the Chairmen of the Local Strategic Partnerships in Hampshire.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the actions being taken to provide immediate assistance with low-cost accommodation as described in paragraph 3.2 of the report be endorsed.
(ii) That the schemes be developed further for Executive Member approval as required, including consideration of possible `partnership' arrangements to provide staff accommodation in support of the Nursing Care proposals.
(iii) That the financial implications be assessed, including the opportunities to secure Government funding for specific schemes, and a further report be brought forward.
68 NURSING CARE ACCOMMODATION - PROGRESS REPORT
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 20 in the Minute Book) on progress in relation to nursing care accommodation.
Members wished to place on record their congratulations and appreciation to those Property, Business and Regulatory staff involved in developing this new and innovative accommodation strategy in such a short period of time.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the full programme for 500 beds at ten sites, subject to the outcome of the planning approval process and resolution of the funding, be approved.
(ii) That the design proposals for the new build and refurbishment schemes as set out in Part 2 of the report be approved.
(iii) That approval be given to the acquisition of legal interests in NHS owned sites for the development of nursing care facilities in Hampshire in partnership with the Hampshire and Isle of Wight Strategic Health Authority on the basis set out in the report with detailed terms and conditions to be settled by the Director of Property, Business and Regulatory Services.
(iv) That the Director of Property, Business and Regulatory Services be authorised to enter into necessary contracts for construction works up to the value and not exceeding the overall cost limits set out in Appendix C of the report.
69 PROPERTY STRATEGY FOR IMPLEMENTATION OF SPECIAL EDUCATION NEEDS REVIEW IN WINCHESTER
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 21 in the Minute Book) seeking approval for a strategy to secure the necessary approvals and capital receipts to enable the previously approved programme of improvements to facilities for special education in the Winchester/Eastleigh area to be delivered.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That approval be given to the submission of a planning application for the redevelopment of an Early Years Centre on the Bereweeke Road site with planning agreement being negotiated with Winchester City Council excepting the use of the Bereweeke Road site for an Early Years Centre only for a minimum period of 20 years.
(ii) That approval be given to the refurbishment and operation of the Winton House swimming pool and sports hall by the Westgate School with the facilities being made available for use by local community groups to be funded as set out in the report;
and that the following proceed:
(a) negotiations to secure the necessary approvals required to bring forward the development of the Early Years Centre on Bereweeke Road, Winchester and generate capital receipts to fund the SEN Review from the sale of redevelopment sites at:
The Greenacres School and part of the former Lankhills School sites, Andover Road, Winchester, Gordon House, Gordon Road, Winchester and the wider capital programme from the sale and redevelopment of the Winton House site;
(b) outline planning applications to be submitted for the redevelopment of the Greenacres, Winton House and Gordon House sites with the submission of these applications being treated as a comprehensive package in negotiations with and submissions to Winchester City Council, Sport England and other statutory consultees;
(c) proposals to be brought forward for the relocation of the Hampshire Music Service;
(d) negotiations to be held with Winchester City Council on the provision of key worker housing within these development sites which when combined with affordable housing, also to be provided, would increase the availability of low cost housing in the Winchester City area;
(e) investigation of the provision of additional pre-school facilities at Winnall Primary School, and
(f) work to identify a suitable site for an Early Years Centre in Eastleigh.
70 DEVELOPMENT AND PROCUREMENT PROPOSALS FOR COUNTY COUNCIL LAND AT POPLEY, BASINGSTOKE
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 22 in the Minute Book) on developments and procurement proposals for County Council land at Popley, Basingstoke.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That approval be given to an overall strategy to secure the successful development of the County Council's land at North Popley, including the provision of a new secondary school and development of the existing John Hunt of Everest Community School in Popley as a major contribution to the regeneration of the Popley area.
(ii) That the strategy shall include:
(a) continuing representations to Basingstoke and Deane Borough Council as the Local Planning Authority to promote the County Council's land at North Popley for a sustainable urban neighbourhood extension, including the replacement John Hunt of Everest School through the Local Plan Review;
(b) securing the necessary planning approval for the North Popley and existing school sites;
(c) the procurement strategy required in order to deliver the North Popley Development Area, including the replacement John Hunt of Everest Community School, and the development of the existing school site.
71 CONTRACTS FOR THE SUPPLY OF ELECTRICITY TO LARGE SITES
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 23 in the Minute Book) on issues in relation to such contracts.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the Director of Property, Business and Regulatory Services be authorised to award contracts for the supply of electricity to large sites in accordance with prescribed guidelines and where a rapid response to the tenders submitted is required.
(ii) That the contracts for the Headquarters buildings be concluded on the basis of the lowest cost or for the supply of green electricity at a premium.
5rM52703