Hampshire County Council

Executive Member - Recreation and Heritage Item 1

25 September 2003

Arts Development Partnership Funding 2003/04

Report of the Director of Recreation and Heritage

Contact: Michael Fuller Ext: 6016

1. Summary

1.1 The following decision is sought:

That funding totalling £6,750 for project and two for one partnership funding be approved as follows:

2. Reason

2.1 To support small scale arts activities serving Hampshire and to provide funding to encourage business sponsorship of the arts in Hampshire.

3. Other options considered and rejected

- making no awards.

- making increased awards.

4. Conflicts of interest declared by the decision maker or a member or officer consulted - None

5. Dispensation granted by the Standards Committee - Not applicable.

6. Reason(s) for the matter being dealt with if urgent - Not applicable.

Approved by: (signature) Date: (date of decision)

................................. ..............................

Councillor J. Waddington

Hampshire County Council

Executive Member - Recreation and Heritage Item 1

25 September 2003

Arts Development Partnership Funding 2003/04

Report of the Director of Recreation and Heritage

Contact: Michael Fuller Ext: 6016

1. Introduction

1.1 This report presents details of applications received for partnership funding from groups planning to organise arts projects for Hampshire residents.

1.2 A wide range of project proposals have been received during 2003/04. Publicity has sought to attract applications involving the priority art forms namely visual arts, crafts, literature and lens based media. The full list of applications received is attached in Appendix 2 supported by the budgets provided by each applicant with details of funding from other bodies where relevant. In each case the local member has been consulted and no specific issues have been raised.

2. Legal Implications

2.1 The County Council is able to utilise broad powers under the Local Government Act 1972 to provide financial support for the arts. In particular, Section 145 of the Act enables the Council to contribute towards the expenses of doing anything necessary or expedient for any of a number of purposes, including the provision of entertainment of any nature, or the provision of a theatre, concert hall, dance hall or other premises suitable for entertainment. The powers include the ability to contribute towards the expenses of maintaining a band or orchestra, and towards the development and improvement of the knowledge, understanding and practice of the arts.

3. Financial Details

3.1 The base budget of £67,000 for 2003/04 is allocated as follows:

£

3.2 A financial summary is shown in Appendix 1. Prior to this meeting an overall sum of £1,950 was available for distribution which included a sum of £1,000 returned to the budget due to Beatrice Royal Galleries Ltd being unable to take up funding awarded in a previous round. If all the recommendations were agreed then an overspend of £4,800 would result. £4,000 of this overspend can be met from the budget for Recreation and Heritage's Creative Hampshire initiative and the remaining £800 could be met from the overall arts budget.

4. Project Partnership Funding

4.1 The applications for the support of arts projects are listed in Appendix 2 and include specific requests for £5,250. Funding recommendations totalling £4,550 are proposed as set out in Appendix 2. The papers in the Appendix show details of all applications and they are prefixed with the letter A. Local Members have been consulted on these applications.

4.2 Although the budget for project partnership funding has been exhausted for 2003/04 it is felt that `Out of Joint' (project A03) strongly supports the Corporate Strategy by maximising life opportunities for excluded young people and working to ensure other young people remain within the education system. Funding has been found to support this project from the Creative Hampshire budget which was set up in order to support the work of professional arts organisations throughout Hampshire working with young people.

5 Two For One Award Scheme

5.1 Applications totalling £2,200 have been received and the details of these are shown in Appendix 3. These awards can be made retrospectively for arts events where an organisation has attracted first time sponsorship from a company. It is recommended that full matching amounts be made to the applications due to the great success of this scheme in attracting other revenue funding for the arts.

Recommendation

That the partnership funding awards recommended in this report be approved.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1. Published works

2. Documents which disclose exempt or confidential information as defined in the Act.

TITLE LOCATION

Detailed grant application forms County Arts Office

Ref. Title Town Requested Recommended

A01 Farnborough Symphony Orchestra 2003/04 Season Farnborough & Aldershot £250 £250

A02 Sweet Charity - The Musical Hayling Island £1,000 £300

A03 Out Of Joint Various £4,000 £4,000

Total £4,550

Appendix 2

Project Partnership Funding 2003/04 Date 25 September 2003

Application A01 Farnborough Symphony Orchestra 2003/04 Season

Applicant Clifford Garner Farnborough Symphony Orchestra Farnborough

Local Members informed of project:

Councillor R Baulk, Councillor Mrs PM Devereux,, Councillor RJ Kimber,

Councillor MJ Roberts, Councillor ML Sheehan

Councillor Roberts is supportive of the work the orchestra do in the immediate area and the level of service delivered for this level of funding.

Purpose For Which Assistance Is Sought

Farnborough Symphony Orchestra will be staging a programme of four contrasting concerts at Princes Hall and St Andrew's Garrison Church, Aldershot on 8 November 2003,

7 February, 3 April and 12 June 2004. The orchestra aims to provide access to a broad range of orchestral music to the surrounding area by combining popular and less well known works.

Supports the Corporate Strategy by:

· Maximising life opportunities for participants and audience.

· Building strong communities through participation in local activities.

Financial Information

Expenditure Amount Total

Additional players & instruments 5,355 £17,185

Conductor 4,350

Venue & rehearsal room hire 3,395

Programmes, publicity & tickets 2,000

Soloists 750

Administration 1,335

Income Amount Total

Ticket & programme sales 7,860 £15,695

Members' subscriptions 3,400

Tax reclaim 1,050

Sponsorship 1,000

Patronage 650

Miscellaneous 600

Making Music 685

Rushmoor Borough Council 450

Deficit £1,490

Amount Requested £250

Amount Recommended £250

Previous Funding 2002/03 £200 Farnborough Symphony Orchestra 2002/03 Season

2001/02 £200 Concert Season 2001/02

2000/01 £200 A series of four concerts of orchestral music.

Additional Comments This local community enterprise encourages musicians from the area to maintain their playing skills in a dedicated ensemble. The orchestra members are then able to entertain their audiences with a series of high quality concerts spanning a range of music.

Project Partnership Funding 2003/04 Date 25 September 2003

Application A02 Sweet Charity - The Musical

Applicant Gillian Elton Hayling Musical Society Hayling Island

Local Member informed of project:

Councillor EF Gale has expressed his support for this project as an excellent show for local people and tourists.

Purpose For Which Assistance Is Sought

Hayling Musical Society will be staging Sweet Charity at Hayling Island Community Centre from 18 to 22 November 2003. The society's membership ranges in age from 13 to 80 and all are involved in many aspects of performance, staging and promotion, receiving tuition and guidance from arts professionals.

Supports the Corporate Strategy by:

· Maximising life opportunities for young and older people.

· Building strong communities through participation in local activities.

Financial Information

Expenditure Amount Total

Musical and acting directors and choreographer 850 £8,090

Technicians 900

Orchestra 3,100

Rehearsal pianist 600

Venue and rehearsal room hire 1,590

Scenery & costume 700

Publicity & scripts 350

Income Amount Total

Ticket sales 4,950 £5,450

Donations 500

Awards For All (£2,000 unconfirmed)

Arts Council England (£2,000 unconfirmed)

Deficit £2,640

Amount Requested £1,000

Amount Recommended £300

Previous Funding 2002/03 £300 Half-a-Sixpence, the musical

2001/02 £300 Oklahoma, a Community Musical

Additional Comments This very localised organisation produces an annual musical for the population of Hayling Island using the talent found there. The musical provides a wide range of opportunities for participation from acting to set painting.

Project Partnership Funding 2003/04 Date 25 September 2003

Application A03 Out Of Joint

Applicant Sean Aita Forest Forge Theatre Company Ringwood

Local Member informed of project:

Councillor J. Waddington

Purpose For Which Assistance Is Sought

Forest Forge Theatre Company will be working intensively with young people aged between 14 and 16 excluded from mainstream education to record their attitudes and experiences and to explore strategies for change. This material will be used by professional actors to create a performance that will tour secondary schools serving areas with social or economic conditions that increase the risk of students facing exclusion, reaching 1,200 pupils. The company will be working with Hampshire Youth Service and the Education Department's Education Other Than At School section who will help to identify the workshop participants and schools which will receive the final performance and accompanying workshop. The project will run from January to March 2004. This project directly supports the New Forest Crime and Disorder strategy.

Supports the Corporate Strategy by:

· Maximising life opportunities for young people excluded from mainstream education

and those at risk of exclusion.

Financial Information

Expenditure Amount Total

Performer and workshop leader costs 5,160 £12,700

Workshop costs 2,700

Production costs 2,260

Travel 900

Marketing 500

Administration 500

Contingency 680

Income Amount Total

Police Authority 4,000 £8,700

Paul Hamlyn Foundation 2,700

Community Safety Partnership 2,000

Deficit £4,000

Amount Requested £4,000

Amount Recommended £4,000

Previous Funding 1999/00 £500 Youth Arts Project

Additional Comments This is a regularly revenue funded organisation. This project is additional

to the organisation's work detailed in the original revenue application for 2003/04.

Appendix 3