Archived decisions

APPENDIX 1

Sustainable Development Corporate Action Plan 2002/03

This table sets out the actions taken to implement the plan as at 31 March 2003


	Action	Responsibility	Target Date
1	The Sustainable Development Steering Group will set targets for, monitor and promote the implementation of sustainable development throughout the County Council. Delivery will be coordinated with the groups managing existing programmes, eg Biodiversity Action Plan, Green Travel Plan, Hampshire Natural Resources Initiative, etc.	SDSG for CMT	1 April 2003
Action so far. Main activities centred on the launch and coordination with the Hampshire Natural Resources Initiative. The development of other initiatives has been monitored but progress during 2002/03 has been minimal.
2	Encourage each department to continue to develop sustainable initiatives alongside mainstream operations where possible and, in light of the value of these projects, it would be advantageous to reinstate the funding of £25,000 for the current year if at all possible.	Cabinet	1 April 2003
Action so far. Programme of pump-priming schemes determined by SDSG in September 2002. Scheme list shown in Appendix 4. Implementation and monitoring under way.
3	Each department to implement its Sustainable Development Action Plan which sets measurable and identifiable targets against the 12 themes and to produce a progress report.	All Chief Officers	1 February 2003
Action so far. Actions continue to be taken from initiatives identified during 2001/02 although the level of activity has been reduced. A summary list of achievements during 2002/03 is attached as Appendix 3.
4⁽	Develop and improve the core indicators to measure the environmental impacts of our activities.	Sustainable Development Steering Group	Ongoing
Action so far. Following the identification of indicators in the original strategy report, the data monitoring systems for these indicators has been reviewed and updated and an enhanced set of indicators is now being established for use in 2003/04. However, difficulties still remain in assembling aspects of this data that have in turn hindered taking positive action to meet the original targets.


	Action	Responsibility	Target Date
5⁽	Set up and operate a monitoring and reporting system for the 12 themes.	Environmental Challenge Team	Review progress 1 September 2002
Action so far. Whilst positive actions continue to be taken in most areas, the establishment of a formal monitoring system has been accorded a low priority and no progress has been made.
6	All Best Value service reviews and appropriate business/service plans to consider sustainable development implications in line with corporate Best Value guidance and this strategy.	Best Value Review team leaders/ Environmental Challenge Team	In line with Best Value Review Programme
Action so far. ECT supported all Year 3 BV review managers/leaders with information and facilitated workshop sessions where requested - ie for Registration Services, International Relations, Educational Welfare, Looked After Children and Democratic Services.
7	Develop procedures and checklist to ensure that references to sustainable development in financial regulations for contract standing orders are implemented.	County Treasurer	1 July 2002
Action so far. Good practice is still being assessed as monitoring of initial practice is revealing the benefits of different approaches.
8	Develop advice and guidance to ensure that sustainability issues are taken account of in purchasing decisions.	County Treasurer (and County Supplies)	1 October 2002
Action so far. Sustainable development principles included in emerging Corporate Procurement Strategy. County Supplies has produced improved information on the environmental credentials of products in its 2003/04 catalogue. Training on environmental/supply chain issues for County Supplies Buyers secured in March 2003. New improvement plan being developed.
9	Establish good practice guidance for the consideration of whole life costs of infrastructure projects including long term maintenance for the Council and other community felt costs and benefits.	County Treasurer and Environmental Challenge Team	1 October 2002
Action so far. Study completed by County Treasurer's Professional Services Team and checklist undergoing trials in early 2003. Phased approach to be linked with implementation of Corporate Procurement Strategy in 2003/04.
10	All first, second and third tier managers to receive sustainable development awareness training within one year, with other staff receiving training subsequently.	CMT/County Personnel and Training Officer	From 1 September 2002
Action so far. SD for Managers Course devised and held on three occasions during 2002/03. All CMT members included in a staff training video. 46 staff attended the course with good feedback received on the content and applications.


	Action		Responsibility	Target Date
11	Sustainable development to be an explicit component of departmental arrangements for staff induction.		CMT/County Personnel and Training Officer	From 1 April 2002
Action so far. Although coverage is not comprehensive or consistent , sustainability is now included as a topic in most departmental induction or staff update events.
12	Develop training about sustainable development as a component in the Members' development programme.		County Personnel and Training Officer	From 1April 2002
Action so far. HLC completed a member training needs survey in May 2003. Sustainable Development member awareness events now scheduled for autumn 2003.
13	Fully develop the five core competencies to include the requirement for staff to act, in a manner reflecting their responsibility level, in accordance with this strategy for use in performance reviews from 2003/04 onwards. Target date March 2003.		County Personnel and Training Officer /All Chief Officers	From 1April 2002
Action so far. Competency framework currently being developed by Corporate Personnel (as part of the Pay and Benefits project). Awaiting implementation through HLC.
14		Identify and implement further opportunities for the application of IT to reduce environmental impact and achieve social and economic objectives.	IT client group	1 September 2002
Action so far. Potential agenda of issues largely dealing with procurement, disposal and energy efficiency, forwarded to IT Services in September 2002. Discussions to be established with IT Services to identify ways to disseminate and achieve this objective through Departmental IT Plans.

APPENDIX 2


Corporate Sustainable Development Strategy Energy and Resource Performance Targets Update to 2002/03
Measure	1999/00	2000/01	2001/2002	2002/2003
1. Energy used in buildings (excluding schools) - GWh	81	77 **	71 **	64 **
2. Purchase of electricity from renewable sources? Green energy	0	0	20 GWh `green' electricity from 1.11.01	14.1 GWh `green' electricity from 1.11.02
3. CO₂ from buildings energy use - tonnes	75,000	76,000 **	73,000 **	65,000 **
4. Water consumption (excluding schools) - m³	250,000	253,000	240,000	234,000
5. Total waste generation from Hampshire County Council HQ Buildings (provisional figures only)	1,000 m³	950 m³	c. 200 tonnes (2002 = 1,000 m³	To be confirmed
6. Amount of paper sent for recycling from HQ			C. 77 tonnes	To be confirmed
7. Business mileage (car)	12.5 m		15.3 m	16.2 m
8. CO₂ tonnes from business mileage (car)	Awaiting recording system
Position for Schools
9. Energy use - GWh	211	215 **	235 **	188 **
10. Water consumption - m³	690,000	727,000	709,000	675,000
Hampshire County Council Departments plus Schools
11. Total energy use - GWh	292	287 **	283 **	252 **
12. Total water Consumption - m³	949,000	980,000	949,000	900,000

** Figures corrected for increase area and weather changes

In all non-school cases, aspirational targets were set in the original Corporate Sustainable Development Strategy to achieve 10% reductions for all indicators by year end 2002/03.

APPENDIX 3 SUSTAINABLE DEVELOPMENT DEPARTMENTAL ACTION PLANS 2002/03

Key achievements from SDAPs 2002/03

The second year of the sustainable development action plan teams has shown a variety of responses to the requirement to produce departmental action plans for achieving sustainability. Some departments have sustained a higher level of enthusiasm than others, but nonetheless some demonstrable progress has been made. Some key achievements of the plans overall are listed below:

Environmental

Service delivery

· All redundant street lamps now recycled.

· Green energy purchasing programme for street lighting - now purchasing 5% of total as green.

· Gas is being extracted from three landfill sites to generate 8 mw of electricity.

· Dormitory being designed at Minstead Study Centre using sustainable techniques and locally sourced timber.

· Large quantities of unsold surplus and superseded library books sent for pulping and recycling.

Departmental Initiatives

· Reduction of 10%+ in paper use achieved and monitored by Treasurer's Department.

· Education is going to purchase its own departmental electric bike for local journeys between HQ offices.

· Purchase of locally sourced supplies at Outdoor Study Centres.

· Budget for staff travel in Museums reduced in 2002/03.

· Mixed dry recyclable banks provided in Ashburton Court West.

Cross Department Initiatives

· Home composters provided to staff at cost price - 250 bins to 180 staff.

· Most major tender documents now include a sustainability requirement.

· Sustainability now included in Standing Orders.

· Sustainable Office Services network now established and working closely with County Supplies.

· Increased purchase of duplex printers - duplex also included in new printer specifications.

· Increased electronic provision of information - in some cases replacing paper-based sources, eg departmental newsletters, draft committee reports, etc.

· Increased availability of connection to intranet to facilitate increased home working reducing need for staff travel.

· All equipment installed with power save features activated.

· Green Office Guide developed and disseminated by P&T Departmental Action Group.

Social

· Enhanced community use of schools now taking place through lottery funding.

· Improved accessibility to public areas.

· Development of Ranger led Woodland Forum.

· CCTV installed outside 14 libraries.

· People's Network IT terminals installed in all Libraries in 2002/03.

Environmental/Social/Economic

· Whole life costing decision making framework under development.

· Three Sustainable development training courses for managers taken place. Every issue of the Treasurer's staff newsletter has included an article on SD.

· Sustainable design of new school at Elvetham Heath, Fleet including maximum use of natural light, full accessibility, external study areas, a school travel plan and installation of energy efficient heating and lighting systems.

· Environmental auditing of schools trial and dialogue with Primary and Secondary Heads and Administrative Officers about sustainability issues.

· Increase in partnership working demonstrated by majority of departments.

Good practice to share

The good practice examples chosen from the key achievements mostly reflect a wider potential for achieving more sustainable practices across the departments.

Inevitably then, they are the more generic actions that have a wider impact than the more service based actions specific to each department. This is not meant to detract from those service based actions merely to reflect those actions more easily shared between departments. The whole life-costing framework now being developed could be linked in with the inclusion of sustainability requirements into tender documents. This also encourages staff to include the consideration of sustainable principles at a far earlier stage in their work. The framework will offer staff a greater understanding of the issues that should be included in their requirements of suppliers. This in turn links with the inclusion of sustainability in Standing Orders. The Sustainable Office Services Group is also an example of good practice which could be extended to other areas. The Group's work has proved useful on a day to day level and has also improved on sustainable practices, particularly by working more closely with County Supplies.

Internal good practice is represented by actions such as the reduction in paper use by 10% by the County Treasurer's department and the reduction in the staff travel budget achieved by Museums. The green office guide produced by the P&T team is also being shared amongst other departments. The work represented by the design of sustainable buildings such as the new school and the dormitory at Minstead Study Centre also represents a big step forward in getting sustainability considered. What this cannot do at present however is demonstrate that sustainability is being considered as part of mainstream considerations and this has to become a goal for the next year.

APPENDIX 4

Sustainable Development projects funded by Pump Priming Budget 2002/03

2002/03 BID OUTLINE	DEPT	COST AWARD	CONTACT	STATUS
Provision of pool cycles (normal and electric) with accessories	Corporate	£1,800 £1,524.15 claimed	Brian Friend	Completed
Provide 100% post consumer waste recycled paper for schools to trial	Environment Grouping / County Supplies	£2,000	Richard Keil/EPT	Promotion Undertaken in June 2003
10 cycle racks installed at older person's homes across the county	Social Services	£2,500	Jane Graham	Complete
Minstead Study Centre - Water conservation measures and related learning materials.	Education Department	£4,000	Isobel Yeo	Completed
Setting up of an IT based "swap shop" for surplus office services type items	Corporate Office Services Group	£1,000	Angela Coates / Heidi Hack	To be piloted in September 2003 and launched in October 2003
Production of swatches to help printers and designers identify suitable recycled paper for publications.	Hampshire Printing and Graphics Unit - PBRS	£500	Sue Tinkler	On schedule for June 2003
Cashless School dinner system - Prepaid smart cards used to pay for food and can include restrictions on dietary choices.	HC3S/PBRS	£5,000	Keith Woodward	Implemented
Photo-Voltaics installation to generate electricity for Orchard Close Respite Care Home, Hayling Island	Social Services/ PBRS	£7,000	Jane Graham/ Simon Lee	Surveyed in May 2003. To be installed late 2003
600 metres of hedgerow planting in County Council nature reserves to promote biodiversity and contribute to carbon reduction.	Personnel and Training /Recreation and Heritage.	£1,000	Pete Potts	75% completed. Remaining 150 metres to be planted in winter 2003/04

APPENDIX 5

Corporate Sustainable Development Performance

Although significant progress has made during the first two years of the strategy, the County Council is aware that further improvements are required to improve its sustainability credentials and set a good example to the rest of Hampshire's communities.

In order to monitor progress, the Hampshire and Isle of Wight Sustainability Coordinators Network has developed a benchmarking framework to compare 12 types of organisational sustainable development practices. This framework is gaining recognition at a national level. Criteria for assessing current practice have been defined under four levels of achievement (1 = little or no action, 4 = a sustainable authority). In each case all authorities are encouraged to achieve the level 4 standard which denotes a consistent and widespread adoption of sustainability in working practices.

The County Council's end of year score has been self-assessed internally by the Environmental Performance Team and is shown in Table 1 below. It is proposed that these scores will be validated by members of the Network at a future meeting of its Benchmarking Group.

Table 1

Hampshire County Council - Corporate Sustainability Performance

Sustainability Indicator End of year score 2000/01 2001/02 2002/03

People

Scope and understanding of sustainability by members and officers 2 3 3

Support for sustainability including active promotion 2.5 3 3

Training on sustainable development issues 1.5 2.8 2.8

Structures for clear leadership and reporting on sustainability 2 2 2

Systems

Policy making with sustainability at its core 2 2.5 2.5

Decision-making consistently considering sustainability 2 2 2

Budget setting systems embrace sustainability 1 2 2

Service and business planning linked to sustainability priorities 1.5 2 2.5

Best Value and performance monitoring with sustainability criteria 2 3 3

Procurement includes sustainability specifications 1 2 2.3

Working with Stakeholders

Consultation with open mechanisms and sustainability principles 2.5 2.7 2.7

Stakeholder involvement in Community Planning 2 2.5 2.5

2002/03 has seen a lower degree of improvement than the previous year although a number of ongoing initiatives such as procurement and consultation will be implemented during 2003/04. The low scoring criteria identify the priority areas for further improvements.

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Sustainable Development Corporate Action Plan 2002/03

APPENDIX 3

SUSTAINABLE DEVELOPMENT DEPARTMENTAL ACTION PLANS 2002/03

Good practice to share