Archived decisions
Item 3
AT A MEETING of the BUILDINGS, LAND AND CONTRACTS PANEL of the COUNTY COUNCIL held at The Castle, Winchester on 24 October 2003.
PRESENT:
Councillors: T. K. Thornber CBE (Chairman); B.D. Dash; C. Davidovitz; K. House; M.J. Woodhall.
72 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
73 MINUTES
The Minutes of the meeting held on 25 July 2003 were confirmed as a correct record and signed by the Chairman.
Arising thereon:
Low Cost Housing (Minute 67)
The Director of Property, Business and Regulatory Services reported that the matter was continuing to be investigated and that a number of potential sites had already been identified.
74 CHAIRMAN'S COMMUNICATIONS
The Chairman reported that consideration was being given to the title of the Panel being amended to include procurement and to establishing a Sub-Group of Members to deal with, and report back to the Panel on, procurement related matters.
75 MEMBERS' QUESTIONS
There were no Members' Questions.
76 DEPUTATIONS
There were no deputations.
77 BRUNE PARK COMMUNITY SCHOOL - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on the building design project appraisal for a new dance studio and dining hall extension at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Brune Park Community School, Gosport be approved.
78 FORDINGBRIDGE INFANT SCHOOL, FORDINGBRIDGE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on a building design project appraisal for a two classroom extension, library, music room, IT area and extended office accommodation at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Fordingbridge Infant School, Fordingbridge be approved.
79 WICOR PRIMARY SCHOOL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on a building design project appraisal for a four class extension, library, music/drama room and interior alterations and extended office accommodation at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Wicor Primary School, Fareham be approved.
80 WILDERN SECONDARY SCHOOL, HEDGE END, SOUTHAMPTON
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on a building design project appraisal for a learner pool at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Wildern Secondary School, Hedge End, Southampton be approved.
81 LEE-ON-SOLENT INFANT AND JUNIOR SCHOOLS
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on a building design project appraisal to provide various extensions to the two schools.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Lee-on-Solent Infant and Junior Schools be approved.
82 PROJECT APPRAISAL: EUROPEAN UNION - CIVITAS INITIATIVE - MIRACLES PROJECT
The Panel considered the report of the Director of Environment (Item 11 in the Minute Book) on a project appraisal in respect of a variety of sustainable transport measures in Winchester associated with the European Union's CIVITAS initiative - Miracles Project.
Members noted further details concerning the EU funding contribution towards the project, how it would operate and its potential for future development in other parts of Hampshire.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the project appraisal with regard to the European Union's CIVITAS Initiative - MIRACLES Project be approved.
83 STRATEGY FOR THE BUILT ESTATE - PERFORMANCE REVIEW
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) reviewing performance against the strategy for the built estate.
Members congratulated the Director of Property, Business and Regulatory Services for the significant improvement in management performance over the past twelve months.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That progress against the key objectives of the strategy be endorsed.
(ii) That performance against the strategy and performance indicators be reviewed at the end of the financial year.
84 REVENUE AND CAPITAL REPAIRS 2003/04
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) on the budgetary position and other related matters relating to revenue and capital repairs 2003/04.
It was pointed out that appendices 1 and 2 of the report had inadvertently been omitted and were therefore circulated at the meeting.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the budgetary position, including the fulfilment of New Deal for Schools (NDS) conditions, be noted.
(ii) That the proposed amendments to the approved programme of NDS projects identified in section 4 be approved.
(iii) That the virement of £500,000 capital repairs to revenue repairs (£200,000) and Property Services (£300,000) in 2003-04 only, be approved.
(iv) That the funding for fire precautions improvement works at Courtbourne and Bishops Waltham House be approved.
(v) That any underspending in capital repairs arising from the re-programming of NDS priorities, be carried forward to next year.
85 PROCUREMENT INITIATIVES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) on a review of current procurement initiatives and seeking approval to a number of further proposals to be undertaken through the major Framework Agreement.
RESOLVED:
That the Executive Member for Policy and Resources be advised to give approval to:
(i) The procurement initiatives as set out in Appendix 1 of the report.
(ii) The procurement initiatives as set out in Appendices 2 and 3 of the report relating to:
· Andover Hospital additional Nursing Care Beds
· Fleming House additional Nursing Care Beds
· Marfield additional Nursing Care Beds
· Gosport Discovery Centre
· Perins School new sports facilities
· Winchester Early Years Centre
· John Hunt of Everest Secondary School
· Westgate School science, administration and entrance improvements
· Rookwood School fire damage reinstatement and alterations
· Farnborough Grange Infant School extension
· Mengham Infant School extension and alterations
· Cliddesden Primary School Music/Drama extension
· Temporary Buildings Term Contract (extended arrangements)
· Scola recladding
· Flat Roofing Framework Agreement (extended arrangements)
· External Redecoration and prior repairs
(iii) The arrangements for Mechanical and Electrical Engineering Supply Chain Partners.
(iv) The arrangements for the appointment of "preferred" consultant partners for Mechanical and Electrical Design Engineering and Quantity Surveying.
(v) The arrangement for the appointment of Landscape Consultancy Partners.
(vi) A review of the value and outcomes from new procurement initiatives to be completed at the end of the financial year and presented to a future Panel meeting.
86 RISK MANAGEMENT STRATEGY FOR THE BUILT ESTATE - ANNUAL REVIEW 2003/04
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) on changes to the County Council's risk management strategy for the built estate.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the improved performance in managing strategic risks as identified in Appendix 1 of the report be approved.
87 NEW LEGISLATION FOR MANAGING ASBESTOS IN NON-DOMESTIC PREMISES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) about a change in the national legal framework for managing asbestos and the action required by the Council in response to this.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That approval be given to a first phase of additional and more detailed asbestos surveys being carried out as a charge against the CRA contingency fund.
(ii) That the sharing of the County Council's asbestos database with the emergency services be approved.
88 VANDALISM AND PREVENTATIVE MEASURES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 17 in the Minute Book) reviewing the pattern and costs of vandalism across the County Council's estate.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the development of initiatives to positively discourage and prevent vandalism particularly in areas with high priority sites be approved.
(ii) That the further development of partnership working with the police, local groups, schools and communities to identify and address vandalism issues be approved.
89 NOTICE OF MOTION : GREEN ROOF TECHNOLOGY
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 18 in the Minute Book) on a response to the notice of motion about Green Roof Technology raised by Councillor W.H. Wheeler at the County Council meeting on 24 July 2003.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That a recommendation be made to the County Council that Green roof technology be considered for future projects where costs, site and design parameters are appropriate.
90 SERVICE TO SCHOOLS
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 19 in the Minute Book) giving an overview of the property services being provided to Hampshire Schools.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the performance of Property, Business and Regulatory Services in the delivery of property services to schools be noted.
(ii) That approval be given to the development of property services initiatives outlined in this report in order to meet the requirements of the SLA with schools and the Audit Commission's standards for being an Authority that is successful in providing property services to schools.
(iii) That approval be given to widescale consultation with schools about the future development of property services.
91 ROMSEY LIBRARY - REFURBISHMENT STRATEGY AND REINVESTMENT PROPOSAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 20 in the Minute Book) on a site strategy in respect of this matter.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the progress with this project be noted, in particular the agreement of the Appletree Centre user groups to revised access and parking arrangements for the Centre.
(ii) That approval be given to the design proposals, project costs and funding arrangements outlined in the report, including a cash limit of £650,000.
92 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That, by virtue of paragraph 9 of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded for the remainder of the meeting.
93 CONTRACTS FOR THE SUPPLY OF ELECTRICITY AND GAS
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 22 in the Minute Book) giving an update on these matters.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the results of the recent tender exercises for electricity for large sites and gas be noted.
(ii) That approval be given to further action being taken to investigate the reasons for the absence of competition for the contract to supply gas to thirteen local authorities.
(iii) That approval be given to a strategy aimed at putting pressure on the Company referred to in the report to reduce prices coupled with the re-tendering (or renegotiation) of the contract in 2004, and to continue the close monitoring of market data.
(iv) That approval be given to the forthcoming contracts identified in paragraph 6.1 of the report.
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