Hampshire County Council

Buildings, Land and Contracts Panel Item 6

9 December 2003

Change to Panel's Name and Terms of Reference

Report of Chief Executive

Contact: Kelvin Ridout, ext.7356, e-mail: [email protected]

1. Introduction

1.1. At its meeting on 28 November 2002 the Council approved the establishment of this Panel to advise the Leader in relation to buildings, land and contracts issues which fall to be considered by him and other Members of the Cabinet in the exercise of their portfolios, such as project appraisals which are the subject of key decisions.

2. Terms of Reference

2.1. The Panel was asked to develop its own terms of reference which were approved by the Council at its meeting on 20 February 2003. The Appendix shows the existing terms of reference.

2.2. To facilitate work on the Corporate Procurement Strategy and procurement activities the Director of Property, Business and Regulatory Services is proposing to report, as appropriate, on these matters to the Panel. Therefore, an amended terms of reference is proposed and a new name for the Panel to reflect this change.

RECOMMENDATION

That the Panel advise the Executive Member for Policy and Resources to RECOMMEND to the County Council:

(i) That the Terms of Reference for the Panel be amended to include a new:-

"(j) The development of the Corporate Procurement Strategy, the management
arrangements for the implementation of the Strategy, and to provide an
overview of all the County Council's procurement activities including the
development of e-procurement and e-tendering initiatives".

(ii) That in view of (i) above, the Panel be re-named the Buildings, Land and Procurement Panel.

Section 100 D - Local Government Act 1972 - background papers.

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1. Published works

2. Documents which disclose exempt or confidential information as defined in the Act.

TITLE FILE

None None

APPENDIX

Terms of Reference of the Buildings, Lane and Contracts Panel approved by the Council on 20 February, 2003 are as follows:

To advise the Leader of the Council in relation to:-

(a) Buildings maintenance programmes including allocations between different heads of expenditure within the Revenue Budget for building maintenance, improvements to buildings and energy conservation and the overall allocation of resources for these purposes;


(b) Building management and land management policies where the County Council is landlord so as to minimise running costs and ensure effective, efficient and optimal use of the County Council's land and premises;


(c) Project appraisals which are the subject of key decisions by the Leader of the Council, such matters to be considered wherever possible before the key decision is made. Where this is not possible the Leader shall, in order to avoid delay, make the decision subject to the views of this Panel;


(d) Schemes for the development of land within the development account in pursuance of a marketing strategy and in accordance with standards previously approved by the Leader of the Council and development briefs and major acquisitions or disposals as appropriate;


(e) The County Council's policies for the purchase of goods and services, including contract and agency arrangements and the operation of the Council's Central Supplies Organisation, and the relevant business plans and strategies for Property Business & Regulatory business services and operations;


(f) The operation of Standing Orders and the Code of Practice relating to central purchasing items as therein defined and, in a similar capacity in relation to those contracts regulated by the Local Government (Planning and Land) Act 1980 and the Local Government Act 1988 in which a County Council direct services organisation is involved.


(g) To consider the Corporate Risk Assessment for the Built Estate and the Health and Safety Performance Plan.


(h) To consider the development of landlord services to schools.


(i) To consider Procurement Initiatives and supply chain arrangements for building construction projects.

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