Hampshire County Council

Executive Member for Policy and Resources Item 3(xi)

11 December 2003

Procurement and Project Initiatives

Report by the Director of Property, Business and Regulatory Services

1

Summary

1.1

The following decisions are sought:

That approval be given to:

1. The following procurement proposals as set out in appendix 1:

· the negotiation of further work at Rookwood School and approval to £333,000 from capital repairs towards the work.

· Park Primary School, Aldershot - Early Years Centre.

· Priestlands Secondary School, music/drama facility and extension to dining facilities.

· Eggars School, Alton - new IT classroom block and sports hall.


· Electrical Installation Testing and Inspection Programme


· Alton Day Services

· Hamble Community College - replacement Youth Building and re-roofing/refurbishment of newbold block

· the appointment of Butler and Young as Approved Inspector

· Serles House - phase II and approval of £200,000 from landlord's minor works to fund the work.

2. The e-tendering pilot proceeding on the basis that an assessment of the

potential impact on Contract Standing Orders is included in an evaluation

of the pilot.

3. The pilot e-tendering evaluation report is presented to a future meeting of

the Buildings, Land and Contracts Panel.

4. The following specific project issues as detailed in appendix 3:

· Winchester and Eastleigh Special Schools - that the financial position for the project at Lankhills/Osborne School will be dependent on the resolution of final negotiations on the development site and on the settlement of the final account with the building contractor.

· Gosport Discovery Centre - the siting of temporary buildings on the Gosport Museum site during the conversion works at Gosport Library (subject to planning approval).

· Beneficial Foundation, Leigh Park Nursery - health and safety work.


· Landlords contribution to schools - to note that infrastructure costs, particularly in secondary schools will be funded by the landlord and referred to in the relevant project appraisal.

· Treadgolds Museum - to note the position relating to temporary closure notices.

· Headquarter office accommodation. The taking of a ten year lease at Regency House, 13 St Clement Street, Winchester and Athelstan House, St Clement Street, Winchester and that the Director of Property, Business and Regulatory Services (Head of Estates Practice) be authorised to settle the detailed terms and conditions.

· Former Intech Building - conversion and redevelopment.

· Capital repairs - to complete NDS conversion funded scheme and preparatory work associated with the programme of capital repairs as a priority, and to carry forward to 2004/2005 the uncommitted element of capital repairs to enable delivery of the approved capital programme.

· Sprinkler systems - to note the on-going arrangements associated with the installation of sprinkler systems.

2

Reason(s)

2.1

To ensure that sufficient capacity and arrangements are in place to implement schemes within the capital and revenue programmes. To establish the benefits of electronic tendering and the potential impact on the Contract Standing Orders. To enable a range of projects to proceed.

3

Other options considered and rejected

3.1

None.

4

Conflicts of interest declared by the decision-maker or a member or officer consulted

4.1

Not applicable

5

Dispensation granted by the Standards Committee

5.1

Not applicable

6

Reason(s) for the matter being dealt with if urgent

6.1

Not applicable

Approved by:

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Date of decision:

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Councillor T K Thornber