Archived decisions
Hampshire County Council
Executive Member - Recreation and Heritage Item 4
18 February 2004
Community Buildings Fund 2003/04
Report of the Director of Recreation and Heritage
Contact: Margaret Plumridge Ext: 6173
1. Summary
1.1 The following decisions are sought:
i) that partnership funding totalling £10,824 be approved for allocation from the Community Buildings Fund as listed below:
Hall/Centre |
District |
£ |
Bursledon Village Hall |
Eastleigh |
3,000 |
Fair Oak Village Hall |
Eastleigh |
2,533 |
Trinity Church, Ringwood |
New Forest |
2,500 |
Hannington Village Hall |
Basingstoke & Deane |
2,791 |
TOTAL |
£10,824 |
2. Reason
2.1 To support organisations that seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities and to achieve the aims of the Corporate Strategy by improving community buildings in order to enable local people to access the services and facilities they need.
3. Other Options considered and rejected
- Allocating partnership funding at higher and lower levels.
- Allocating no partnership funding at all.
4 Conflicts of interest declared by the decision maker or a member or officer consulted.
None
5 Dispensation granted by the Standards Committee
Not applicable.
6 Reason(s) for the matter being dealt with if urgent
Not applicable.
Approved by: (signature) Date: (date of decision)
.................................
Councillor J Waddington
Hampshire County Council | |||
Executive Member - Recreation and Heritage |
Item 4 | ||
18 February 2004 |
|||
Community Buildings Fund - 2003/04 | |||
Report of the Director of Recreation and Heritage | |||
Contact: Margaret Plumridge, ext 6173
1. Summary
1.1 The County Council works in partnership with specific community organisations particularly community associations and village hall committees who seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities. These organisations give local people an opportunity to participate in local activities and encourage local initiatives by people of all ages.
1.2 The Council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities, and to contribute by way of grant or loan towards expenses incurred by voluntary bodies in providing such facilities.
1.3 Corporate Strategy
These grants enable the community sector to maintain the quality of Hampshire's cultural assets, namely their village halls and community association buildings, some of which are listed. This finance enables improvements to be made to those buildings and can assist with the development of new facilities where appropriate. The provision of these buildings by the community sector enable local communities to access the services and facilities they need.
By providing financial support to these organisations for the maintenance of their buildings the County Council is able to work in partnership with the community sector to achieve the Corporate Aim - Stewardship of the Environment.
2. Purpose of report
2.1 The purpose of this report is:
i) to provide details of the current financial position of the Community Buildings Fund (Appendix 1)
ii) to provide details of requests for partnership funding from the fund
2.2 The partnership funding distribution criteria is set out in Appendix 2.
2.3 Projects listed in Appendix 3 fully meet the criteria and have been allocated a proposed level of funding in line with the criteria.
2.4 Projects listed in Appendix 4 meet the criteria for voluntary village halls and community associations and will be held over until more funds are available.
2. Finance
3.1 Following the last allocation on 22 January, £1,931 was available for distribution (see appendix 1). To this can be added an allocation made to Blandford Hall, Martin of £3,695 that is no longer required. Proposed allocations totalling £10,824 are recommended in this report which exceed the available capital funds by £5,198. This sum can be met from a small underspending in the revenue budget allocation set aside for repairs to county owned premises.
Recommendations
The following decisions are sought:
i) that partnership funding totalling £10,824 be approved for allocation from the Community Buildings Fund as listed below:
Hall/Centre |
District |
£ |
Bursledon Village Hall |
Eastleigh |
3,000 |
Fair Oak Village Hall |
Eastleigh |
2,533 |
Trinity Church, Ringwood |
New Forest |
2,500 |
Hannington Village Hall |
Basingstoke & Deane |
2,791 |
TOTAL |
£10,824 |
Section 100 D - Local Government Act 1972 - Background Documents
The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.
NB the list excludes:
Published works
Documents, which disclose exempt or confidential information as, defined in the act.
Title Location
Applications for financial assistance Community Support Service
Recreation and Heritage Department
Mottisfont Court
Winchester
Community Buildings Fund 2003/04 Appendix 1
Community Buildings Fund | |
£ | |
Original capital allocation |
85,000 |
Sums returned - Stroud Village Hall - previous applications |
25,000 7,249 |
Additional allocation from 2003/04 capital programme Further allocation from 2003/04 capital programme |
50,000 25,000 |
Revised capital allocation |
192,249 |
Less sums allocated in 2003/04 to date: 29 May 2003 17 July 2003 25 September 2003 16 October 2003 - Exec member P & R 22 January 2004 |
-51,328 -32,248 -73,441 -1,397 -31,904 |
Balance available following last meeting |
1,931 |
Returned from Blandford Hall, Martin |
3,695 |
Revised balance available at this meeting |
5,626 |
Proposed allocations 18 February 2004 |
10,824 |
Balance |
-5,198 |
Appendix 2
The application criteria for the Community Grants Fund is as follows:
Partnership funding is granted for:
· Building repairs, extensions and refurbishments
· Health and Safety issues
· Equipment to improve the buildings and increase usage
· Feasibility Studies
Who can apply:
· Village Halls (not parish run halls)
· Community Associations
· Other similar community groups
· Church Organisations that have a separate community programme on their property
Funding criteria:
· For projects costing less than £15,000, the funding criteria is up to ⅓ of the cost.
· For projects costing more than £15,000, the grant is calculated at 50% of the combined district and parish contribution up to a maximum of 25% of the project costs or £12,500, whichever is the lesser.
Priority Criteria:
1. The building would be closed or activities seriously curtailed if the work is not carried out.
2. The project is part of a phased development and this element is essential to it's overall completion.
3. The work is absolutely essential in order to meet the terms of the Disability Discrimination Act. ( It has been widely publicised that these types of buildings will not be closed provided reasonable steps have been taken to meet the terms of the Act).
4. Non priority work.
Appendix 3
Summary of recommended grants meeting the criteria
Hall/Centre |
District |
£ |
Bursledon Village Hall |
Eastleigh |
3,000 |
Fair Oak Village Hall |
Eastleigh |
2,533 |
Trinity Church, Ringwood |
New Forest |
2,500 |
Hannington Village Hall |
Basingstoke & Deane |
2,791 |
TOTAL |
£10,824 |
Appendix 4
Summary of applications meeting the criteria held over until more funding is available
Hall/Centre |
District |
£ |
Beech Village Hall |
East Hampshire |
12,500 |
Brockenhurst Village Hall |
New Forest |
12,500 |
King Edward VII Memorial Hall, Upper Clatford |
Test Valley |
12,500 |
Rockbourne Village Hall |
New Forest |
12,500 |
TOTAL |
£50,000 |