Archived decisions

112

DECLARATIONS OF INTEREST

Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.

113

MINUTES

The Minutes of the meeting of the Panel held on 9 December 2003, were confirmed as a correct record and signed by the Chairman.

114

CHAIRMAN'S COMMUNICATIONS

There were no Chairman's communications.

115

MEMBERS' QUESTIONS

There were no Members' Questions.

116

DEPUTATIONS

There were no deputations.

117

SPRINKLER SYSTEMS

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) on a proposal to review, in the context of risk management methodology, the County Council's existing policy of applying sprinkler systems to the Built Estate.

Councillor K Chapman, as the mover of the original Notice of Motion to the County Council on Sprinkler Systems, supported the way forward being proposed in the report which would focus on the highest risk situations rather than category of building and proposed an annual review of the policy implementation and reports to each meeting of the Panel on progress throughout the year.

The Chairman proposed and the Panel agreed that the matter be reported to the County Council to avoid any future confusion, and that paragraph 5.1 of the report be reworded.

RESOLVED:

That the Executive Member for Policy and Resources be advised to RECOMMEND to the County Council:

(i)

That the development of the sprinkler policy be based on a risk-based evidential approach.

(ii)

That the revised format of the policy wording in section 5.1 of the submitted report, be accepted, subject to the words "adopts a policy" being included in place of "continue with its policy".

(iii)

That the Director for Property, Business and Regulatory Services report regularly to the Panel on progress throughout the year and produce an annual review of the policy.

118

HAMBLE COMMUNITY SPORTS COLLEGE - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on a building design project appraisal to provide additional accommodation and a youth facility at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for Hamble Community Sports College be approved.

119

HILTINGBURY INFANT SCHOOL, CHANDLERS FORD - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on a design project appraisal for the construction of permanent teaching accommodation, removal of temporary buildings and the re-cladding of the existing main SCOLA building, at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for Hiltingbury Infant School, Chandlers Ford be approved.

120

PERINS COMMUNITY SCHOOL, ALRESFORD - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on a design project appraisal to construct a new sports hall, at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for Perins Community School, Alresford be approved.

121

SWANMORE COLLEGE OF TECHNOLOGY - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on a design project appraisal for a multi-use hall at this College.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for Swanmore College of Technology be approved.

122

THE WESTGATE SCHOOL, WINCHESTER - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on a design project appraisal for a new administrative wing, upgraded science block and new classroom, at this school.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for The Westgate School, Winchester be approved.

123

GOSPORT DISCOVERY CENTRE - DESIGN PROJECT APPRAISAL

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) on a design project appraisal to remodel the existing Gosport Library building to provide a new Discovery Centre.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

That the design project appraisal for Gosport Discovery Centre be approved.

124

CORPORATE PROCUREMENT INITIATIVES AND ISSUES

The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) outlining current procurement initiatives and the local and national issues relating to them.

RESOLVED:

(i)

That the Panel notes the completion of the Corporate Procurement Strategy and the creation of a substantial action plan to deliver improvements in the management of procurement.

(ii)

That the Executive Member for Policy and Resources be advised as follows:

(a)

That the Director of Property, Business and Regulatory Services, as the Corporate Management Team's sponsor for the procurement agenda, brings forward recommendations to the Panel on the further development of procurement within the Council, and on the nature and scope of a review of procurement to take place in 2004.

(b)

That the Panel considers, at a future meeting, the level of resources and the resolution of issues needed to demonstrate an `excellent' level of performance against the standards set out in the National Procurement Strategy for Local Government and other major national reports.

(c)

That further reports on progress, departmental performance, and the outcome of the procurement `healthcheck' be presented to future meetings of the Panel.

125

NOTES OF THE MEMBERS' AND OFFICERS' DISABILITY DISCRIMINATION ACT WORKING GROUP - 23 OCTOBER 2003

The Panel received the notes of the meeting of the Members' and Officers' Disability Discrimination Act Working Group held on 23 October 2003 (Item 14 in the Minute Book). It was further noted that the Director of Property, Business and Regulatory Services would prepare a report for the next meeting of the Panel on the proposed Action Plan for the Disability Discrimination Act upgrade. Also, the Leader reported his intention to seek representation from UNISON on the Disability Discrimination Act Working Group.

126

EXCLUSION OF THE PRESS AND PUBLIC

RESOLVED:

That, by virtue of paragraph 9 of Part I of Schedule 12A of the Local Government Act 19972, the press and public be excluded for the remainder of the meeting.

127

BUSINESS SERVICES GROUP - BUSINESS PLANS 2004/05

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) on the 2004/05 business plans of the Business Services Group.

During discussion it was suggested by the Chairman that various Members of the Panel might wish to review on an individual basis each of the formal business plans. Accordingly, it was

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

(i)

That the formal business plans for HC3S, County Supplies, Hampshire Transport Management and Hampshire Printing Services be approved to allow planning for 2004/05 to proceed and the content of the individual plans be considered by those Members indicated below and, be reported back to the next meeting of the Panel:

Catering Services

- Councillor B D Dash

County Supplies

- Councillor M F Cartwright

Hampshire Transport Management

- Councillor C Davidovitz

Hampshire Printing Services

- Councillor W H Wheeler

(ii)

That the proposed use of the accumulated supplies as outlined in the report be approved.

(iii)

That the Director of Property, Business and Regulatory Services produce a further report on the management arrangements for the businesses.

128

CONTRACT FOR THE PROVISION OF AGENCY WORKERS

The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 17 in the Minute Book) on the introduction of the new corporate arrangements relating to the use of agency staff within the County Council.

RESOLVED:

That the Executive Member for Policy and Resources be advised as follows:

(i)

That the contract to provide temporary workers be awarded to Manpower UK Limited for an initial period of three years commencing 1^st February 2004.

(ii)

That, where serious concerns exist for the security of provision for specific groups of temporary workers, the Director of Property, Business and Regulatory Services be authorised to conclude separate contract arrangements to meet short-term needs.