Archived decisions

Hampshire County Council

Executive Member - Policy and Resources Item 5

19 February 2004

New Deal for Schools Condition Funding 2003/04/05

Report by the Director of Property, Business and Regulatory Services

Contact: Ron Meekings Ext: 7804 email: [email protected]

1

Summary

1.1

The following decisions are sought:

1. That approval be given to the additions to the NDS programme as detailed in Appendices 1 and 2.

2. That approval be given to the procurement proposals as set out in Appendix 3.

2

Reason(s)

2.1

To enhance the value for money of the current NDS programmes.

2.2

These proposals will impact on Corporate Aim 1 - maximising life opportunities - through improvements to schools

3

Other options considered and rejected

3.1

None

4

Conflicts of interest declared by the decision-maker or other Executive Member or officer consulted

4.1

Not applicable

5

Dispensation granted by the Standards Committee

5.1

Not applicable

6

Reason(s) for the matter being dealt with if urgent

6.1

Not applicable

Approved by:

..........................

Date of decision:

.........................

Councillor T K Thornber

Hampshire County Council

Executive Member - Policy and Resources Item 5

19 February 2004

New Deal for Schools Condition Funding 2003/04/05

Report by the Director of Property, Business and Regulatory Services

Contact: Ron Meekings Ext: 7804 email: ron.meekings.hants.gov.uk

How the conclusion in this report fits with the Corporate Strategy

There will be an impact on most of the Corporate Aims, in particular

Aim 1 - maximising life opportunities - through improvements to schools

1

Introduction

1.1

The Executive Member for Policy and Resources approved on 10 April 2003 the programme of work for New Deal for Schools (NDS) Condition Funding for 2003/04. In the course of designing and implementing this years programme it has become clear that in certain cases it would represent better value for money and minimise on-site disruption to increase the scope of the approved projects by completing the final phases of work over the next eight months. It is possible to accommodate this financially as the 2004/05 allocation (£17.2m) has been confirmed. The total NDS allocation for 2003/4 was £15.1m.

1.2

Any changes/amendments to the NDS programme would usually be reported to the Buildings, Land and Contracts Panel in the first instance. However, to ensure the continuity of work and to maintain the NDS programme this report has been brought direct to the Executive Member. A full NDS programme for 2004/05 is due to be considered by the Buildings, Land and Contracts Panel on 24 March prior to approval by the Executive Member for Policy and Resources on 8 April.

1.3

This report seeks approval to include a number of additional projects to the approved NDS programme and a range of procurement initiatives associated with some of these projects.

2.

Proposed Additions to the Programme

2.1

Appendices 1 and 2 detail the proposed additions to the existing NDS programme, comprising mainly re-roofing and external decoration. These additional projects can be accommodated in the current programme following a comprehensive review of payments. All NDS funding has to be committed and spent by the end of August.

2.2

Most projects will be competitively tendered. However, there are a number of projects for which approval outside of this route is sought. These are detailed in Appendix 3 which also includes procurement associated with the NDS Modernisation programme for Science and Food Technology refurbishment.

Recommendation(s)

That approval be given to:

1

Including the additional projects scheduled in Appendices 1 and 2 in the NDS programme for 2003/4.

2

The procurement proposals as scheduled in Appendix 3.

Section 100 D - Local Government Act 1972 - background papers

The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

NB the list excludes:

1 Published works

2 Documents which disclose exempt or confidential information as defined in the Act

........................

........................

 

EMP&R0204A

                      Appendix 1

Additions to the NDS Programme

 

Current Approval

Enhanced Project Value

 

£000

£000

Fire Precautions

    
     

    · Test Valley (ROSLA)

    -

    40

    · Horndean replacement Fire Alarm

90

120

    · Hounsdown Secondary Fire Alarm

38

98

    · Wildern School Fire Alarm (recorded as Henry Cort in original programme)

80

80

    · Westgate (Science Block)

                  -

                  40

    · Record drawings for Secondary Schools

    -

    30

     

Boiler/Mechanical System Replacements

    
     

    · Court Moor Secondary main boiler house refurbishment

80

150

    · Heathfield Special School Boiler Conversion

60

76

    · Noadswood Secondary Oil to Gas conversion

151

170

    · Wildern Secondary Satellite boiler house

62

112

    · Calthorpe Park Secondary replace failing galvanized pipework

75

130

    · Hawley Primary boiler replacement

40

55

    · Cranbourne Secondary replace failing galvanised pipework

75

150

    · St Michael's CE Junior heating replacement

-

170

    · Crestwood Secondary - shower replacement

    -

    55

     

SCOLA recladding

    
     

    · Talavera Junior School

370

815

    · Hounsdown - final phase

    -

    200

     

Roofing, Windows

    
     

    · Frogmore Community College roof

100

190

    · The Clere School roofing

100

160

    · Cowplain School roofing

50

150

    · Alderman Quilley School roofing

70

120

    · Hamble Infants Windows

60

90

    · Ashley Infant School roofing

55

90

    · Woodcot Primary School windows

80

420

    · Oakridge Infant School roofing

35

80

    · Winton School Sports Hall Vapour Barrier

60

98

    · Kings School - Maths area

-

120

                      Appendix 1

    Roofing, Windows, cont'd

Current approval

£000

Enhanced project value

£000

    · Replacement of Warwick windows in six secondary schools, ie Neville Lovett, Kings, Bridgemary, Courtmoor, Wildern & Noadswood

450

700

Primary School re-roofing project

    · Winklebury Junior

-

80

    · Front Lawn Junior

-

65

    · Hart Plain Junior

-

60

    · Samuel Cody

-

40

    · Crofton Ann Dale Junior

-

75

    · St James Primary (West End)

-

81

    · Holbury

-

80

    · Vigo Infant

-

40

    · St James, Emsworth

-

30

Miscellaneous projects

    · Swanmore Secondary M&E and roofing replacement

-

250

    · Neville Lovett rewiring and re-roofing

-

130

External decorations (see Appendix 2 for detailed schedule)

    · 6 secondary schools

    · 42 primary schools

    · 6 timber-framed education buildings

)

)

)

2,100

                      Appendix 2

External Decorations

Primary Schools

Timber framed structures

1 Barton Stacey Primary

2 Horndean Junior

3 Portway Infant

4 Stubbington Study Centre
5 Winnall Primary

Secondary Schools

1 Kings School + Boarding House
2 Eggars
3 Noadswood
4 Winton Secondary
5 Romsey School
6 The Hurst

Other Schools

1 Anstey Junior
2 Anton Junior
3 Ashley Infant

4 Balksbury Junior

5 Bidbury Infant
6 Botley Primary
7 Burley Primary
8 Bushey Lease Early Years
9 Catherington Infant
10 Chawton Primary
11 Cherbourg Primary
12 Curdridge Primary
13 Droxford Primary
14 Eling Infant
15 Foxhills Infant
16 Frogmore Infant
17 Guillemont Junior
18 Hambledon Infant
19 Hythe Primary
20 Itchen Abbas Primary
21 Kimpton Thruxton and Fyfield Primary
22 Kings Furlong Infant
23 Kings Somborne Primary
24 Lakeside School
25 Mark Way Special School
26 Merdon Junior
27 Netley Marsh Infant


                      Appendix 2

28 Newtown Primary, Gosport
29 North Baddesley Infant
30 Oak Lodge School

31 Pinewood Infant
32 Red Barn Primary
33 Ringwood Junior
34 South Farnborough Junior
35 South Wonston Primary
36 St Luke's Primary, Sway
37 St Michael Infant, Aldershot
38 St Patrick's RC Aided
39 Tower Hill, Cove
40 Wallisdean Junior
41 Weeke Primary
42 Woodcote Primary

                      Appendix 3

Procurement Proposals

Schemes for 2004/05 NDS funding which can be completed /progressed before September 2004 (Negotiated Procurement)

Flat Roofing

A Framework for flat roofing work has been in place since 31 March 2003 with Survey and Construction (Roofing) Ltd. This company continues to give a high quality service at an economic price.

It is now proposed to procure a further package of work through the Framework at Winklebury Junior, Front Lawn Junior, Hart Plain Junior, Samuel Cody Crofton Ann Dale Junior, St James Primary, Holbury, Vigo Infants, St James Emsworth, Frogmore Secondary (library), The Clere Secondary and Kings Secondary (maths); overall budget £820K.

External Redecoration and Prior Repairs

Further to the report to Buildings, Land and Contracts Panel on 24 October 2003, external redecoration and prior repairs proposals have been identified comprising a primary school package worth £1.1M, a Secondary School package worth £950K and a Community Property and Social Services package worth £750K.

In order to complete this work in the required timescale it is likely that a significant portion (approx 75%) will be by negotiation with preferred contractors who have performed well with previous programmes of work.

The firms will be selected for negotiation will be from the following group of specialist contractors: Atkins Painting and Decorating (Contractors), Belgravia Renovations Ltd, Ferris Painting, Mitie Property Services (Southern) Ltd, Pool and Sons (Hartley Wintney) Ltd, Purkiss Ltd, Richardsons Decorating Contractors Ltd, Tew Brothers Ltd, Treviss and Robert G Warwick & Son.

Hounsdown School - Fire Alarm (To complete installation to whole School)

The original phase of the work valued at £38K was negotiated with Prestige Fire Protection Ltd based on previously tendered rates. It is proposed to negotiate the installation of a new system on the same basis to the rest of the school valued at £60K with Prestige Fire Protection Ltd who are currently working on site.

Horndean School - Fire Alarm (to complete installation to whole School)

The original phase of the work valued at £90K was negotiated with Prestige Fire Protection Ltd based on previously tendered rates. It is proposed to negotiate the installation of a new system on the same basis to the rest of the school valued at £30K with Prestige Fire Protection Ltd who are currently working on site.

Hounsdown School - Final phase of re-cladding

The second phase of cladding works to the MK1 Scola buildings is due to start in April 2004. The Main Contract has been awarded to DM Habens (The Builder) Ltd being the successful contractor. The Cladding works have been negotiated with Wessex Window Systems as Nominated Sub Contractors based on previously tendered rates. It is proposed to negotiate the remaining phase of the re-cladding with DM Habens (The Builder) Ltd and Wessex Windows at an anticipated value of £200K. This will complete the Scola MK1 re-cladding on this site.

Winton School - Replace vapour barrier to Sports Hall.

In the summer of 2003 West End Roofing and Construction Ltd undertook investigation work under the direction of Property Services to replace a trial section of vapour barrier within the sports hall of Winton School. Using West End Roofing and Construction Ltd's unique knowledge and familiarity of the site, it is proposed to negotiate the complete replacement of the vapour barrier at a value of £98K.

Test Valley School - Food Technology and Fire Precautions

Fire precaution works are required to the ROSLA block at Test Valley Secondary School. The anticipated cost is £40K and it is proposed to include this with the Food Technology refurbishment, anticipated cost £117K (part of NDS Modernisation Programme 2004/05), and negotiate the whole package with Brazier Ltd, who are currently undertaking a major contract at the School.

NDS Modernisation 2004/05 - Science and Food Technology Refurbishment

This programme was reported to Executive Member Education on 22 January 2004. It is proposed to package the works at Cove Secondary and Fernhill Secondary Schools, anticipated cost £540K, and negotiate with Nolan Davis Contracting Ltd and APMG Ltd (specialist furniture), who both successfully tendered and completed part of the 2003/04 programme. It is also proposed to package the works at Noadswood Secondary and Richard Aldworth Secondary Schools, anticipated cost £250K, and negotiate with LST Building Services and APMG Ltd (specialist furniture), who successfully tendered and completed part of the 2003/04 programme.