Archived decisions

Alternative Procurement 2003/2004 Appendix 2


WORKS	CONTRACTOR(S)		VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Two Stage Partnership Arrangement with Preferred Contractor
New Sports Halls Totton Hounsdown incorporating: · Science Laboratories funded from the Specialist Schools initiative Fernhill Alderman Quilley incorporating: · Main entrance improvements Wyvern incorporating: · Refurbishment of existing Sports facilities Test Valley School incorporating: · Basic Need Accommodation · Food Technology and fire precautions (NDS 2004/5)	Brazier		1,529,000 (est) 1,298,405 1,430,000 (est)	· Best value submission based upon a package of work	· Further collaboration with a preferred contractor over design and construction of a standard sports hall solution · Creating capacity to deliver a programme of work · Establish supply chains for key components and specialist designed elements · Consideration of package procurement to achieve economies of scale · Involvement of a preferred contractor with key enabling works in advance of the main contracts
			2,187,000 2,267,000 (est)	· Repeat opportunities for similar work
Brookfield School Performing Arts Building			1,365,544	· Invitation to undertake scheme on the basis of a best value submission	· Major contractor with design development expertise required to complete the design and to procure this scheme in line with the agreed programme · Early involvement of a preferred contractor desirable in order to carry out key enabling works in advance of the main contract · Early involvement of key specialist subcontractors desirable in order to procure key packages in line with the main building programme.
Wildern School New multi-use Sports Hall and Learner Pool	HBG		1,986,194	· Invitation to negotiate based upon an agreed cost limit to develop the design and build	· Existing develop and construct contractor's team have recently successfully completed a major project at the same site · Need to procure this package of work in a short timescale to meet the agreed programme; this will involve some overlapping of the design and procurement which is best managed through collaborative arrangements · Contractor with good track record of delivering complex projects through a partnership approach · Will be able to establish cost certainty in the shortest possible time
Best Value Single Stage Tendering
Best Value Single Stage Tendering
Alton Library	Richardsons		1,274,000	· Short list of three preferred firms invited to tender on the basis of best value proposals	· Complex town centre project which would benefit from earlyinvolvement of preferred contractor · Essential to incorporate evaluation of contractor's site management proposals as part of the tender evaluation process · Maximise programme and cost certainty
Elvetham Heath School Enlargement to 2FE	Mansell		1,123,492	· Short list of three major contractors invited to tender on the basis of best value proposals	· Essential to evaluate contractor's scheme implementation proposals for this significant project to extend the recently completed school · Ensure a good understanding of the project, programme and the site Health and Safety management before commencing the works · Evaluation of supply chains and programme to assure effective delivery of this project
Negotiated Work
Alton Day Care Centre		Benson	969,000	· Negotiation with tenderer who submitted lowest price for original scheme	· Need to retender specific elements of original scheme due to higher than expected initial price · Utilise key retained elements of original tender in establishing cost of revised scheme · Achieve earliest possible programme and cost certainty · Involvement of preferred contractor with final design development
Warblington School Internal alterations to Technology Block	Mansells		1,098,260	· Negotiation based upon a two stage tendering process	· Early contractor involvement in programming and phasing of work to achieve a short construction period in order that the facilities are operational at the commencement of the new academic year. · Contractor with established supply chains for this type of scheme who are able to mobilise at short notice · Previous good performance on similar projects
Westgate School Science, administration and entrance improvements	Benson		1,000,000 (est)	· Negotiate with preferred contractor	· Contractor with understanding of site and buildings to be involved with this scheme on a design develop and construct basis · An earlier competitive tender by the same contractor will form a basis to negotiate
Henry Beaufort School Improvements to Dining Area, Kitchen, ICT and CDT Calthorpe Park School Additional Teaching Accommodation	Richardsons		349,980 1,201,500		· Schemes transferred to an alternative preferred contractor following financial difficulties encountered by original firm · Contractor with capacity and resources to take on these projects and respond at short notice · Ensure continuity with original programme intact · Retain the benefit of tendered work to date including proposed supply chains, pricing and programme structure · Contractor has a successful track record of delivering similar schemes
Rookwood School Fire damage reinstatement, recladding and alterations	Tew Brothers		787,000	· Negotiation with preferred contractor	· Previous experience of fire damage reinstatement and associated work · Need to appoint a contractor quickly to make building safe and commence emergency work · With the works later extended it was sensible to continue with the same contractor due to overlapping sequence of work and to maintain continuity · Works requires early completion as connected with the new Winchester EYC due to start spring 2004 (requires relocation of Hampshire Music form Bereweeke Road to this site) ·
Aldershot Park Primary School Early Years Centre	Gregory Havant		609,000		· Need to appoint reliable contractor able to undertake design develop and construct approach - working closely with in-house designers · With a programme giving a September 2004 completion, an early contractor appointment is advisable
Marchwood Junior School Additional classrooms	Bensons		740,370	· Invitation to negotiate based upon previous partnering experience	· Early involvement of preferred contractor required over enabling works phasing and implementation programme · Established pricing frameworks from previous projects · Opportunity to engage with same contractor team who have just successfully delivered major partnership scheme for the County Council
Hamble Community College Replacement Youth Building and refurbishment of the Newbold Block	Bensons		670,000	· Negotiation with existing contractor on site	· Shared resources and achieve an economy of scale · Inappropriate from a health and safety point of view to have two contractors working in similar locations · Competitive tender prices will serve as a pricing benchmark and existing supply chains would also be utilised
Costello Technology College Fire Re-instatement	Tew Brothers		489,000	· Negotiation with preferred contractor	· Proven track record required (recently completed Thornden School fire damage re-instatement and currently undertaking the former Rookwood School fire damage re-instatement
Sharpes Copse Primary School Early Years Centre	Brazier		480,453		· To involve a preferred contractor with the development of the scheme who has a good understanding of site security issues which may be faced · Established good working relations with school and work of a high standard · To resolve access and phasing issues at an early stage · Established pricing framework from earlier phase of work undertaken at the site
Serles House Winchester Phase 1b , 2 and 3	Richardsons		420,965	· Competitively tendered Phase 1b to a short list of specialist contractors and negotiation of Phase 2 with successful contractor	· Limited number of firms suited to this type of work · Would enable Phase 2 to be design developed for greater cost certainty with specialist firm working alongside the design team. · Reduction in contractor set-up costs by combining both schemes with a single contractor
Horndean and Noadswood Schools Fire Alarm Installation	Prestige Fire Protection		215,000	· Negotiation with preferred contractor	· In order to meet the intended Autumn 2003 start it was sensible to engage with a preferred contractor over procurement and access · Consistency with work being done through Term Engineering Contracts with same specialist · Sound basis to negotiate using previous pricing models · This contractor has a track record of producing work to a high quality
Hounsdown School Dining Room Extension	TAB		176,000		· This project is best undertaken on a develop and construct basis to achieve a prompt start on site to meet the programme · TAB have successfully undertaken work at the school under similar arrangements · Contractor with resources available in the required timescale · Previous good working relationship with School and Department · Early cost and programme certainty required to launch scheme
Audleys Resource Centre	Bartrams		163,345	· Negotiation with contractor who carried out pilot phase	· Joint development of solution · Cost developed from pilot phase of work · Continuity together with knowledge and understanding of project issues
Fitting out Unit B, Winnall	H N Edwards		160,000	· Negotiation with preferred contractor	· Further phase of work required which it would be sensible to undertake through original contractor · Established rates and prices would enable quick agreement of cost · Pre-planning and programme management
Wildern School Science Laboratory Refurbishment	HBG Construction		156,201	· Negotiation with existing contractor on site	· Continuity with works already underway of a similar character · Single point of responsibility for all works being undertaken at the site · Existing rates and prices will form a sound basis for negotiation · Economy of scale through a larger package of work
Wyvern Technology College Sports Facilities	McArdle		141,030	· Negotiation with specialist contractor involved with earlier phase of work	· Competitive price already obtained which is unlikely to be bettered by further tendering · Advantageous to involve specialist with prior knowledge of the site · Specialist who performed well on the previous phase of work · Advance works required by specialist ahead of main new build sports hall
Woodcott Primary School Re-cladding and re-roofing	D M Habens		134,000 (est)	· Negotiation with existing preferred Contractor	· Further phase of work as a continuation of work already underway · More efficient programme delivery and cost certainty at an early stage through existing pricing structure · `Open book' tendering for new works and reduced/lower site set up costs due to continuity of work
Brune Park Community School Window/Cill replacements	John Hobden		103,500 (est)	· Negotiation with existing contractor on site	· Continuity with works already underway of a similar character · Single point of responsibility for all works being undertaken at the site · Existing rates and prices will form a sound basis for negotiation · Economy of scale through a larger package of work
New Milton Junior School Extension to ladies toilets, alterations and rewiring following asbestos removal	Woods Commercial Facilities		96,000	· Negotiation with existing contractor	· Continuity, shared management costs and the practicality of interfacing with a single contractor · Early engagement desirable based upon contract arrangements
The Hurst Community School Fire Alarm Installation	W Churches		90,000	· Negotiation with preferred contractor	· Continuity with other work undertaken with the same specialist throughout the County · Sound basis to negotiate using previous pricing models · Established preferred contractor for this type of work
Elizabeth II Court - Winchester Roof Repairs	West End Roofing		87,000		· Need to address Health and Safety risk as soon as possible due to slipping tiles · Have sound basis to negotiate through existing projects and market tested rates
Elson Infant School Library Extension	Gregory Havant		85,000	· Negotiation with preferred contractor on the basis of a develop and construct package	· This contractor has combined successfully on a number of schemes with the same architectural team to deliver projects for the County Council · Enables a fairly short pre-contract period in order to take advantage of project commencement over the 2003 Summer period · This contractor has achieved a good to excellent performance in the delivery of previous projects of a similar nature
Negotiated packaged work
Science and Food Technology under NDS 2004/5 Cove and Fernhill Secondary Schools Noadswood and Richard Aldworth Secondary	Nolan Davis		540,000	· Negotiation with preferred contractor	· Previous experience and involvement with an earlier phase of work under the 2003/4 programme which had been competitively tendered · Potential to link to established supply chain for specialist furniture
	LST Building Services		250,000 ·
Electrical Installation T&I Programme	Caradas Technical Services		350,000 (est)	· Negotiation with preferred contractor based upon pricing for previously completed work	· To resolve procurement and access issues at an early stage · Sensible to engage early with a preferred contractor who has successfully delivered similar work over recent years
Primary School Sites Playing Field Drainage Schemes comprising a Package of 13 Sites	Swanwick Construction Kieron Beattie Landscaping		167,000 (est)	· Invitation to negotiate	· Packages of work added to a competitively tendered larger package to ensure these further sites are completed over the summer holiday period · Both contractors have capacity in required timescale and the competitively tendered rates will form a sound basis for the negotiation
External Redecorations and prior repairs (including NDS funded schemes)
Package 1 Audleys Resource Centre Buryfields Infant School Cliddesden Primary School Crookham Junior School Mottisfont Court The Butts Primary School The Clere School The Vyne Community School	Pool & Son (Hartley Wintney) Ltd		345,897	· Negotiation with preferred contractors	· Demonstratable track record of delivering similar work to a high standard · Available resources in required timescale · Sensible to strategically package a group of projects with a reliable contractor · Established pricing frameworks will ensure value for money is achieved
Package 2 Birch House Fleet Library Grayshott Primary School Petersfield Secondary (F) School South Farnborough Infant School	Belgravia Renovations		241,993 · ·
Package 3 Locks Heath Infant School Locks Heath Junior School Northern Infant School Purbrook Park Community School Ranvilles Infant School 219 West Street - Fareham 110A West Street - Havant	Mitie Property Services (Southern) Ltd		427,515 · ·
Package 4 Emsworth Primary School Havant Registrars Meadowlands Infant School Padnell Junior School Sisken Infant School Siskin Junior School Warblington Secondary School	Richardsons Decorating Contractors Ltd		233,202 · ·

External Redecorations and prior repairs(including NDS funded schemes) Continued
Package 5 Alton Registry Office Bungalow at Fort Nelson Porchester Community School St John the Baptist (Solomon's Lane) Three Minsters House The Mead Children's Home	Robert G Warwick & Son		264,494	· Negotiation with preferred contractors	· Demonstratable track record of delivering similar work to a high standard · Available resources in required timescale · Sensible to strategically package a group of projects with a reliable contractor · Established pricing frameworks will ensure value for money is achieved
Package 6 Ashley Infant School Cranleigh Paddock Day Centre Fordingbridge Infant School Fordingbridge Junior School Langdown Infant School Langdown Junior School Masters House New Forest Family Resource Centre Romsey Infant School	Ferris Painting		198,427 · ·
Package 7 Acorns Early Years Harrow Way Community School Knights Enham Infant School Norman Gate School St Thomas Infant School	Atkins Painting and Decorating (Contractors)		131,448 · ·
Package 8 Chilcomb Sports Pavilion Freegrounds Infant School Freegrounds Junior School Gosport Day Services Gosport Family Centre Hook-with-Warsash Primary School Stoke Park Infant School Stoke Park Junior School Tower Arts Centre Wickham CE Primary School	Tew Brothers Ltd		318,847 · ·

External Decorations and Prior repairs (Incorporating NDS 2004/05) Continued
Package A Anton Junior Burley Primary Burley School House Foxhills Infant Merdon Junior Ealing Infants Hale Primary Netley March Infant Orchard Close	Atkins Painters and Decorators		165,575	· Negotiation with preferred contractors	· To create capacity to deliver a large programme of work with contractors who have previously given good service which represents value money · Available resources in required timescale · Sensible to strategically package a group of projects with a reliable contractor · Established pricing frameworks will ensure value for money is achieved
Package B The Hurst Community College Aldershot Military Museum Anstey Junior Chawton Primary	Belgravia Renovations Ltd		239,500
Package C Noadswood School Hambledon Infant Ringwood Junior Oak Lodge Special Monument House St Lukes Swan	Ferris Painting Contractors		345,375
Package D Eggars School The Mark Way School Hampshire Records Office Harestock Hostel Riverside Special Tower Hill Primary Heathfield Special School Newtown Primary Red Barn Primary Wallisdean Junior Horndean Junior Purbrook Junior Bidbury Infant Catherington Primary	Mitie Property Services		521,975


WORKS	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
External Decorations and Prior repairs (Incorporating NDS 2004/05) Continued
Package E Bridgemary Library South Wonston Primary Stubbington Study Centre Droxford Primary Rachel Maddox Special Botley Primary Winnall Primary Woodcote Primary Malmsbury Lawn OPH	Richardson Decorating Contractors Ltd	282,875
Package F The Romsey School St Patricks Infant School North Baddesley Infant St Michaels Infant Western Downland Primary Wellow Primary Cherburg Primary Hiltingbury Primary Cupernham Infants	Tew Brothers Ltd	376,625
Package G Kings School Curdridge Primary Ashcroft Arts Centre Itchen Abbas Primary	Robert G Warwick & Son	246,925
Package H Winton School Guillmont Junior Kings Somborne Primary Liss Infant Liss Junior Portway Infant South Farnborough Junior Balksbury Junior Weeke Primary	Pool & Son (Hartley Wintney)	412,625


WORKS	CONTRACTOR(S)	VALUE	SELECTION METHOD		REASON FOR PROCUREMENT STRATEGY
SCOLA Re-cladding Strategy
Hamble Secondary School (completion)	Benson Ltd and Wessex Windows	288,000 (subcontract)	· Competitive tendering with specialist windows package		· Recladding works included in major Education Capital Programme project using an established preferred specialist to ensure continuity with previous phases
Alton Eggars (Phase 2)	Drew Smith and Wessex Windows	536,391	· Negotiation with preferred contractors		· Both contractors have combined to give negotiated prices on Phase 1, working effectively together to minimise disruption to school · Continuity of utilising an established good working relationship to delivery this project
Hounsdown School (NDS 2004/5)	DM Habens and Wessex Windows	200,000 (est)	· Negotiation with preferred contractors		· Continuity with previous phase of work with the same specialist and main contractor (appointed following a competitive tender process)
Winklebury Infant	D M Habens Architectural Aluminium Systems Ltd	358,900	· Negotiation with preferred contractors		· Recladding works included in major Education Capital Programme project using an established preferred specialist to ensure continuity with previous phases
Roofing Repairs
Winton School Replace vapour barrier to Sports Hall	West End Roofing	117,000 (est)	· Negotiation with preferred contractor	· Continuation following pilot phase of work
Elizabeth II Court Roof repairs	West End Roofing	87,000 (est) ·	· Negotiation with preferred contractor	· Need to appoint a preferred contractor quickly to respond to Health and Safety risk of slipping roof tiles
Flat Roof Maintenance Framework
Existing Programme Clere Secondary Front Lawn Infant Front Lawn Junior Frogmore Community Icknield Special Kempshott Junior Mill Rythe Junior Petergate Infant Poulner Junior Preston Candover Primary Romsey Junior Saxon Wood Special School South View Junior Wolverdene Special School	Survey & Construction (Roofing) Ltd	910,721 (est)	· Framework Agreement		· Specialist contractor who can undertake a serial Contract for roofing work over an agreed term · Continuity of work and establishing common standards · Ability to `call off' schemes to an agreed programme · Value for money due to a larger package of work


WORKS	CONTRACTOR(S)	VALUE	SELECTION METHOD	REASON FOR PROCUREMENT STRATEGY
Flat Roof Maintenance Framework Continued
Further projects included in the 2004/05 NDS programme Chalk Ridge Primary Crofton Ann Dale Junior Frogmore Secondary Front Lawn Junior Hart Plain Junior Holbury Kings Secondary Meadowlands Junior St James Primary St James Emsworth Samuel Cody The Bridge Centre The Clere Secondary Vigo Infants Westfields Junior Winklebury Junior		1,135,000 (est)
Single Stage Selective Tendering (Short List)
Laboratory Refurbishment Package 1 Crookhorn Community Purbrook Park Secondary Swanmore College of Technology Testbourne Community	Benson	1,155,492	· Short list of four preferred contractors	· Proven track record required · To meet the needs of the school and achieve completion of the works during the school holidays.
Single Stage Selective Tendering (Short List)
Laboratory Refurbishment Package 2 Crestwood Community Noadswood Secondary Toynbee Secondary	Nolan Davis Contracting	310,299	· Short list of three preferred contractors	· Proven track record required · To meet the needs of the school and achieve completion of the works during the school holidays.
Wavell Secondary Alterations to Library and ICT Areas	Beavis & Partners	130,169	· Short list of four preferred contractors	· Experienced Contractors with proven track record preferred · To meet the needs of the school and achieve completion of the works during the 2003 school holidays a simplified order process is required.

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