Archived decisions
AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the COUNTY COUNCIL held at The Castle, Winchester on 24 March 2004.(Item3)
PRESENT:
Councillors: M.J. Woodhall (In the Chair); M.F. Cartwright; B.D. Dash;
C. Davidovitz; J.W. Stocks; J.K. West (Observer); W.H. Wheeler.
129 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
130 MINUTES
The Minutes of the meeting of the Panel held on 27 January 2004 were confirmed as a correct record and signed by the Chairman.
131 CHAIRMAN'S COMMUNICATIONS
There were no Chairman's communications.
132 MEMBERS' QUESTIONS
There were no Members' Questions.
133 DEPUTATIONS
There were no deputations.
134 CALSHOT ACTIVITIES CENTRE - DESIGN PROJECT APPRAISAL
(Councillor B.D. Dash declared a non-pecuniary interest as Honorary Vice-President for this Centre)
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 6 in the Minute Book) on a building design project appraisal to provide a new residential accommodation building at this Centre.
In discussion a Member sought information about the method of cost planning for such projects and the Director of Property, Business and Regulatory Services agreed to circulate information to the next meeting of the Panel giving examples of construction costs for a range of projects.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Calshot Activities Centre be approved.
135 HENRY CORT COMMUNITY SCHOOL, FAREHAM - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on a building design project appraisal to provide a sports hall extension at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Henry Cort Community School, Fareham be approved.
136 PORTCHESTER COMMUNITY SCHOOL, FAREHAM - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on a building design project appraisal to provide reception/administration/internal alterations and access works at this school.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the design project appraisal for Portchester Community School, Fareham be approved.
137 STRATEGY FOR THE BUILT ESTATE
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on the key objectives against the Strategy for the Built Estate for the coming financial year.
Members congratulated the Director of Property, Business and Regulatory Services and his staff on the recent Audit Commission Survey that placed Hampshire's Building Management Services in the top ten nationally for customer satisfaction.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That the strategy and objectives for 2004/05 be adopted.
(ii) That the resources for 2004/05 are allocated in 2004/05 based on the strategic objectives and the programme, identified in Appendix 1 to the report.
138 REVENUE MAINTENANCE BUDGET 2003/04 AND 2004/05
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on the revenue budget position for the current financial year and on the proposed allocation of the budget for 2004/05.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That approval be given to any uncommitted element of the winter contingency being carried forward to 2004/05.
(ii) That approval be given to the budget allocations for 2004/05 as set out in Appendix 2 of the report.
139 CAPITAL AND MAJOR REPAIRS 2003/04 AND 2004/05 AND BEYOND
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) on matters relating to the capital and major repairs 2003/04 and 2004/05 and beyond.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That approval be given to:
(i) the level of budgetary commitment;
(ii) the management of the programme over the longer-term;
(iii) the proposed allocations of the 2004/05 capital and major repairs budgets;
(iv) the proposed additions to the programme;
(v) any under commitment against the capital budgets being carried forward to 2005/06;
(vi) That, following the further research and detailed design work, which is currently being completed with regard to replacing the County Architect Commitment (CAC) legacy system, a further report be presented to the next meeting of the Panel in May.
140 NEW DEAL FOR SCHOOLS CONDITION FUNDING 2003/04 AND 2004/05
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) on progress in implementing the current 2003/04 NDS Condition Programme and on the strategies and proposed new programmes for the latest allocation of NDS Condition funding in 2004/05.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That approval be given to the priorities and programmes for the NDS Condition Fund allocation for 2004/05.
141 PROCUREMENT INITIATIVES
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) summarising the actions taken with regard to this matter during 2003/04 and seeking approval to a number of further procurement initiatives and procurement development objectives.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That approval be given to:
(i) the procurement initiatives that have been implemented in the last year as set out in Appendices 1 and 2 of the report;
(ii) the procurement initiatives set out in Appendix 3 of the report relating to:
· Long Sutton Primary School
· Sharps Copse Children's Centre
· Romsey Library
· External redecoration work (further packages)
· Harriet Costello School - temporary reinstatement work following fire damage
· Temporary Buildings Term Contract (extension of existing contract)
(iii) the arrangements for the appointment of `preferred' consultant partners for Quantity Surveying and Building Surveying Services.
142 PROPOSED SUSTAINABILITY INITIATIVES 2004/05
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 14 in the Minute Book) about proposed sustainability initiatives in 2004/05.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
(i) That Hampshire's position regarding the Local Authority Energy Financing Scheme (LAEF) be noted.
(ii) That the proposed energy management schemes for 2004/05 be agreed and a further report be presented to the Panel detailing how the schemes can be progressed.
143 DISABILITY DISCRIMINATION ACT (DDA) - ACCESS AUDITS AND IMPROVEMENTS STRATEGY
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) on progress with the Access Audits and Improvements Strategy in 2003/04.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the progress on Phases 1 and 2 of the Disability Discrimination Act (DDA) Access Audits and Improvements Strategy be approved.
144 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That, by virtue of paragraph 9 of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded for the remainder of the meeting.
145 BUSINESS SERVICES GROUP - BUSINESS PLANS 2004/05
Pursuant to Minute 127, the Panel were reminded that Councillors M.F. Cartwright, B.D. Dash, C. Davidovitz and W.H. Wheeler had been invited at the last meeting to consider the individual business plans. The Councillors involved each made comments in support of their particular plans. Included as part of this was a written report by Councillor B.D. Dash on the Catering Services Business Plan (Item 17 in the Minute Book).
146 NURSING CARE ACCOMMODATION - PROGRESS REPORT
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 18 in the Minute Book) on progress with regard to nursing care accommodation.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That the progress on the implementation of the nursing care schemes, and the cost and risk management strategies be endorsed.
147 COUNTY SUPPLIES - CONTRACTING ACTIVITIES
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 19 in the Minute Book) on the contracting activity of County Supplies over the next fourteen months.
RESOLVED:
That the Executive Member for Policy and Resources be advised as follows:
That approval be given to the list of forthcoming contracts for the period up to May 2005 as detailed in Appendix 1 of the report.
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