Archived decisions

Hampshire County Council

Executive Member - Recreation and Heritage Item 8

13 May 2004

Community Buildings Fund 2004/05

Report of the Director of Recreation and Heritage

Contact: Margaret Plumridge Ext: 6173

1. Summary

1.1 The following decisions are sought:

    i) that partnership funding totalling £60,755 be approved for allocation from the Community Buildings Fund as listed below:

Hall/Centre

District

£

Alresford and District Communtiy Association

Winchester

5,000

Bisterne Village Hall

New Forest

2,776

Broughton Village Hall

Test Valley

3,743

Colonel Jenkins Memorial Hall, Wherwell

Test Valley

3,676

Crofton Community Association

Fareham

1,433

Ibsley Village Hall

New Forest

2,545

Kimpton Village Hall

Test Valley

4,169

Kings Somborne Village Hall

Test Valley

6,471

The Nightingale Centre

Eastleigh

903

Nursling & Rownhams Village Hall

Test Valley

2,258

Michelmersh & Timsbury Jubilee Hall

Test Valley

12,319

Pinewood Village Hall

East Hampshire

630

St John's Hall, Fareham

Fareham

4,883

Warnford Village Hall

Winnall Community Association

Winchester

Winchester

4,970

4,529

Worldham Parish Hall

East Hampshire

450

Total

60,755

2. Reason

    To support organisations that seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities and to achieve the aims of the Corporate Strategy by improving community buildings in order to enable local people to access the services and facilities they need.

3. Other Options considered and rejected

    - Allocating partnership funding at higher and lower levels.

    - Allocating no partnership funding at all.

4 Conflicts of interest declared by the decision maker or other Executive Member consulted.

    None

5 Dispensation granted by the Standards Committee

    Not applicable.

6 Reason(s) for the matter being dealt with if urgent

    Not applicable.

Approved by: (signature) Date: (date of decision)

.................................

Councillor J Waddington

Hampshire County Council

Executive Member - Recreation and Heritage

Item 8

13 May 2004

Community Buildings Fund - 2004/05

Report of the Director of Recreation and Heritage

Contact: Margaret Plumridge, ext 6173

1. Summary

1.1 The County Council works in partnership with specific community organisations particularly community associations and village hall committees who seek to enable local people to meet the recreational, educational, social, cultural and environmental needs of their local communities. These organisations give local people an opportunity to participate in local activities and encourage local initiatives by people of all ages.

1.2 The Council has wide powers under Section 19 Local Government (Miscellaneous Provisions) Act 1976 to provide recreational facilities, and to contribute by way of grant or loan towards expenses incurred by voluntary bodies in providing such facilities.

1.3 Corporate Strategy

    These grants enable the community sector to maintain the quality of Hampshire's cultural assets namely their village halls and community association buildings some of which are listed. This finance enables improvements to be made to those buildings and can assist with the development of new facilities where appropriate. The provision of these buildings by the voluntary sector enables local communities to access the services and facilities they need

    By providing financial support to these organisations for the maintenance of their buildings the County Council is able to work in partnership with the community sector to achieve the Corporate Aim Stewardship of the Environment.

2. Purpose of Report

2.1 The purpose of this report is:

    i) to provide details of the current financial position, and

    ii) to provide details of requests for partnership funding from the fund

2.2 The partnership funding distribution criteria is set out in Appendix 1.

2.3 Projects listed in Appendix 2 fully meet the criteria and have been allocated a proposed level of funding in line with the criteria.

2.4 Projects listed in Appendix 3 have applied for and are eligible for funding. However, further information is required about their funding package before they are brought forward for approval.

2. Finance

2.1 The Recreation and Heritage capital programme for 2004/05 has an allocation of £200,000 for the Community Buildings Fund. At this early stage of the financial year it is proposed to set aside £50,000 to allocate to major schemes in line with previous year's practice. However, the pressures on the Fund identified in this report suggest that any potential commitments to major schemes should not be entered into until later in the year when the overall level of demand for the year is a little clearer.

Recommendations

The following decisions are sought:

    i) that partnership funding totalling £60,755 be approved for allocation from the Community Buildings Fund as listed below:

Hall/Centre

District

£

Alresford and District Communtiy Association

Winchester

5,000

Bisterne Village Hall

New Forest

2,776

Broughton Village Hall

Test Valley

3,743

Colonel Jenkins Memorial Hall, Wherwell

Test Valley

3,676

Crofton Community Association

Fareham

1,433

Ibsley Village Hall

New Forest

2,545

Kimpton Village Hall

Test Valley

4,169

Kings Somborne Village Hall

Test Valley

6,471

The Nightingale Centre

Eastleigh

903

Nursling & Rownhams Village Hall

Test Valley

2,258

Michelmersh & Timsbury Jubilee Hall

Test Valley

12,319

Pinewood Village Hall

East Hampshire

630

St John's Hall, Fareham

Fareham

4,883

Warnford Village Hall

Winchester

4,970

Winnall Community Association

Worldham Parish Hall

Winchester

East Hampshire

4,529

450

Total

60,755

Section 100 D - Local Government Act 1972 - Background Documents

    The following documents disclose facts or matters on which this report, or an important part of it, is based and has been relied upon to a material extent in the preparation of this report.

    NB the list excludes:

    Published works

    Documents, which disclose exempt or confidential information as, defined in the act.

    Title Location

Applications for financial assistance Community Support Service

              Recreation and Heritage Department

              Mottisfont Court

              Winchester

Appendix 1

The application criteria for the Community Grants Fund is as follows:

    Partnership funding is granted for:

      · Building repairs, extensions and refurbishments

      · Health and Safety issues

      · Equipment to improve the buildings and increase usage

      · Feasibility Studies

    Who can apply:

      · Village Halls (not parish run halls)

      · Community Associations

      · Other similar community groups

      · Church Organisations that have a separate community programme on their property

    Funding criteria:

      · For projects costing less than £15,000, the funding criteria is up to one third of the cost.

      · For projects costing more than £15,000, the grant is calculated at 50% of the combined district and parish contribution up to a maximum of 25% of the project costs or £12,500, whichever is the lesser.

      · Feasibility Studies - applications will be considered for 50% of the cost up to a maximum of £500

    Priority Criteria:

      1. Health and safety issues that could result in the building being closed or activities seriously curtailed if the work is not carried out.

      2. The work is absolutely essential in order to meet the terms of the Disability Discrimination Act. ( It has been widely publicised that these types of buildings will not be closed provided reasonable steps have been taken to meet the terms of the Act).

      3. The project is part of a phased development and this element is essential to it's overall completion.

      4. Non priority work.

Appendix 2

    Summary of grant applications received

Priority 1 Health and Safety

Hall/Centre

District

£

Alresford and District Community Association

Winchester

5,000

Ibsley Village Hall

New Forest

2,545

The Nightingale Centre

Eastleigh

903

Nursling and Rownhams Village Hall

Test Valley

2,258

Pinewood Village Hall

East Hampshire

630

Warnford Village Hall

Winchester

4,970

Winnall Community Association

Winchester

4,529

Total

  

20,835

Priority 2 Disability Discrimination Act

Hall/Centre

District

£

Bisterne Village Hall

New Forest

2,776

Crofton Community Association

Kings Somborne Village Hall

Michelmersh and Timsbury Village Hall

Fareham

Test Valley

Test Valley

1,433

6,471

12,319

Total

  

22,999

Priority 3 Phased Development

Hall/Centre

District

£

St Johns Hall Fareham

Worldam Parish Hall

Fareham

East Hampshire

4,883

450

Total

  

5,333

Priority 4 Applications for General Improvement Works

Hall/Centre

District

£

Broughton Village Hall

Test Valley

3,743

Colonel Jenkins Memorial Hall Wherwell

Test Valley

3,676

Kimpton Village Hall

Test Valley

4,169

Total

  

11,588

Applications awaiting further information about funding

Hall/ Centre

District

£

Priority

Beech Village Hall

East Hampshire

12,500

1

Brockenhurst Village Hall

New Forest

12,500

4

Kilmeston Village Hall

Winchester

12,500

2

King Edward VII Memorial Hall Upper Clatford

Test Valley

12,500

2

Rockbourne Village Hall

New Forest

5,000

2

Total

  

55,000

  

Name:

Alresford & District Community Association

Consultation:

The local member, Cllr Susan Glasspool has been consulted

Project:

Electrical rewiring and provision of fire alarm and emergency lighting

Priority:

1 Health and safety

Criteria:

Building repairs, extensions and refurbishments

Health and safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£16,000

General Reserves:

£11,300

Project Reserves:

Nil

Statement:

Existing electrical installation is defective and works are necessary in order to renew Public Entertainment Licence.

Funding:

Own funds - £5,000

Winchester City Council - £8,000 confirmed

Alresford Town Council - £4,000 confirmed (over 2 years)

Recommendation:

£5,000 as 50% of the combined district and town council contributions

Name:

Bisterne Village Hall

Consultation:

The local member, Cllr John Waddington has been consulted

Project:

    · Bringing front door up to fire standards

    · Refurbish toilets

    · Re-roof toilet areas including removal of asbestos

    · New disabled access to main hall

    · New disabled toilets

    · Refurbish kitchen

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£15,156

General Reserves:

£4,848

Project Reserves:

Nil

Statement:

The hall was formerly the village school until the school was moved to Ringwood and the hall became run down. It has now increased it's use over the past 2 years and is the focus of the village. New lavatories and a kitchen are all but essential to keep momentum going and if the hall is to fulfil its purpose for the local community.

Funding:

Own funds - £4,604

New Forest District Council - application made for £5,052

Ringwood Town Council - £500 confirmed

Awards for all application made - £5,000

Recommendation:

£2,776 as 50% of the combined district and parish council contributions, subject to confirmation

Name:

Broughton Village Hall

Consultation:

The local member, Cllr Michael Woodhall has been consulted and supports this project

Project:

Replacement of soffits, fascias, guttering and windows to front of hall.

Priority:

4 Non Priority

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£11,230

General Reserves:

£15,000

Project Reserves:

Nil

Statement:

The existing soffits, fascias, guttering and windows are rotten.

Funding:

Test Valley Borough Council - £2,414 confirmed

Broughton Parish Council - £1,404 confirmed

Own funds - £3,706

Recommendation:

£3,743 as one third of project cost

Name:

Colonel Jenkins Memorial Hall, Wherwell

Consultation:

The local member, Cllr Patrick Pierce has been consulted

Project:

Replace windows with double glazed units

Priority:

4 Non Priority

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£11,030

General Reserves:

£2,000

Project Reserves:

£5,000 for this project

Statement:

New windows will make the hall more environmentally friendly and also give more comfortable winter temperatures. Hall is currently difficult and expensive to heat.

Funding:

Test Valley Borough Council - £2,127 confirmed

Wherwell Parish Council - £750 applied for

Own funds - £4,269

Recommendation:

£3,676 as one third of project cost

Name:

Crofton Community Association

Consultation:

The local member, Cllr Tim Knight has been consulted and supports this project

Project:

Change internal arrangement of entrance and reception area.

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Health and safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£4,300

General Reserves:

£41,073

Project Reserves:

£26,118 set aside for essential refurbishment to meet H&S requirements - includes this project.

Statement:

The existing reception office is small and cramped resulting in health and safety problems for the staff. In addition to this the reception area is not suitable for users of wheelchairs who cannot easily communicate with a receptionist.

Funding:

Fareham Borough Council - £1,500 applied for - application will be considered in September

Own funds - £1,434

Recommendation:

£1,433 as one third of project cost

Name:

Ibsley Village Hall

Consultation:

The local member, Cllr Katherine Heron has been consulted and supports this project

Project:

New cesspool, pump chamber and soak away

Priority:

1 Health and safety

Criteria:

Building repairs, extensions and refurbishment

Health and safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£7,637

General Reserves:

£10,366

Project Reserves:

Accounts refer to a new building fund that incorporates some of the above free reserves.

Statement:

The existing cess pit tank is leaking and the soak away is incapable of dispersing liquid sufficiently due to the increased use of the hall.

Funding:

New Forest District Council - £2,545 applied for

Ibsley, Ellingham and Harbridge Parish Council - no application made

Own funds - £2,545

Recommendation:

£2,545 as one third of project cost

Name:

Kimpton Village Hall

Consultation:

The local member, Cllr Patrick Pierce has been consulted

Project:

Extension to hall to provide storage and enlarge kitchen

Priority:

4 Non Priority

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£20,900

General Reserves:

£7,438

Project Reserves:

Nil

Statement:

All users of the hall will benefit. The existing kitchen is long and narrow making it difficult to use effectively plus there is a shortage of storage space for chairs, tables and other equipment in the hall. Current storage is in a garden shed and equipment is suffering as a result.

Funding:

Own funds - £6,437

Test Valley Borough Council - £7,838 confirmed

Kimpton Parish Council - £500 confirmed

Donation - £900 confirmed

Note

The above donation of £900 is being made by the Bright Futures Pre-school which uses the hall on a daily basis. They have issued a confirmation that the pre-school will obtain no legal right over existing or new facilities in the hall and that their contribution is made with no liability attached, with all properties remaining within the ownership of the Hall Charitable Trust.

Recommendation:

£4,169 as 50% of combined district and parish council contributions.

Name:

Kings Somborne Village Hall

Consultation:

The local member, Cllr Michael Woodhall has been consulted and supports this project

Project:

Provision of a toilet for the disabled

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£25,885

General Reserves:

£6,700

Project Reserves:

Nil

Statement:

To provide disabled toilet and redesign of the current able-bodied facilities to enable inclusion of disabled facilities within the same footprint.

Funding:

Test Valley Borough Council - £9,707 confirmed

Kings Somborne Parish Council - £3,236 confirmed

Own funds - £6,471

Recommendation:

£6,471 as 50% of combined district and parish council contributions (based on current informed contributions)

Name:

The Nightingale Centre

Consultation:

The local member, Cllr Peter Luffman has been consulted

Project:

Replace worn carpet in meeting room 2 and carry out decoration and maintenance

Priority:

1 Health and safety issues

Criteria:

Building repairs, extensions and refurbishment

Health & Safety Issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£2,711

General Reserves:

£1,200

Project Reserves:

Nil

Statement:

Discussion has been ongoing with Eastleigh Borough Council regarding re-development of the centre and is still ongoing. In the meantime there is a need for some essential works to maintain the building in a safe and acceptable state of repair for the current users.

Funding:

Own funds - £211

Eastleigh Borough Council - no application made but the council has made a contribution of £1,400 towards running costs.

Recommendation:

£903 as one third of project cost

Name:

Nursling and Rownhams Village Hall

Consultation:

The local member, Cllr Alan Dowden has been consulted and supports this project

Project:

Brick up existing windows and renew existing door to solve vandalism problem.

Priority:

1 Health and Safety

Criteria:

Building repairs, extensions and refurbishments

Health & safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£6,773

General Reserves:

£7,750

Project Reserves:

£6,000 for roof repair project

Statement:

Currently the windows are a mess due to constant vandalism and the cost of repairs is prohibitive. The hall is losing hirers due to the problem and if this work is not carried out the hall may have to close.

Funding:

Test Valley Borough Council - £999 confirmed

Nursling and Rownhams Parish Council - £847 applied for

Own funds - £2,235

Recommendation:

£2,258 as one third of project cost

Name:

Michelmersh & Timsbury Jubilee Hall

Consultation:

The local member, Cllr Michael Woodhall has been consulted and supports this project

Project:

Extension to hall to include provision of accessible toilets and additional storage.

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£49,700

General Reserves:

£17,241

Project Reserves:

Nil

Statement:

The existing storage arrangements are inadequate and in some places not safe. There are currently no accessible toilets to serve disabled users.

Funding:

Own funds - £12,000

Test Valley Borough Council - £18,638 applied for - will be considered on 25 May 2004

Michelmersh & Timsbury Parish Council - £6,000 applied for

Additional applications made to Onyx for landfill tax credit and Awards for All for lottery funds

Recommendation:

£12,319 as 50% of combined district and parish council contributions subject to confirmation and a maximum of £12,500

Name:

Pinewood Village Hall

Consultation:

The local member, Cllr John Filer has been consulted

Project:

Purchase and fit new fire resistant curtains and fittings

Priority:

1 Health and safety

Criteria:

Health and safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£1,889

General Reserves:

£3,484

Project Reserves:

Nil

Statement:

The original curtains and fittings are of poor standard and do not meet current fire regulations.

Funding:

Own funds - £239

East Hampshire District Council - £250 confirmed

Whitehill Town Council - no application made

Recommendation:

£630 as one third project cost

Name:

St John's Hall, Fareham

Consultation:

The local member, Cllr Ray Ellis has been consulted

Project:

Phase II of refurbishment programme to improve facilities to include kitchen and storage facilities.

Priority:

3 Phased development

Criteria:

Building repairs, extensions and refurbishments

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend their use to the community

Cost:

£14,650

General Reserves:

£13,800

Project Reserves:

Nil

Statement:

The hall is used by various community groups but the facilities are old and in need of refurbishment. This is the second phase of the refurbishment programme.

Funding:

Fareham Borough Council - applicant claims to have applied to the council but no application has been received from them during the last 2 years.

Note

The Community Buildings Fund funded phase I which included elements of kitchen refurbishment that were not completed due to lack of funds caused through drainage problems.

Recommendation:

£4,883 as one third of project cost

Name:

Warnford Village Hall

Consultation:

The local member, Cllr Felicity Hindson has been consulted

Project:

Re-slate and re-felt roof plus interior redecoration

Priority:

1 Health and safety

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£14,912

General Reserves:

£4,500

Project Reserves:

Nil

Statement:

The roof is in very poor condition allowing leakage and damage to interior decoration. There are also loose slates.

Funding:

Own funds - £1,698

Winchester City Council - £9,787.75 applied for (the council expects to support this but cannot confirm to what extent)

Warnford Parish Council - £400 applied for

Recommendation:

£4,970 as one third of project cost

Name:

Winnall Community Association

Consultation:

The local member, Cllr Pamela Peskett has been consulted

Project:

Rewire electrical supply in centre

Priority:

1 Health and Safety

Criteria:

Building repairs, extensions and refurbishment

Health & Safety issues

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£13,588

General Reserves:

£4,000

Project Reserves:

Nil

Statement:

This work is required following an electrical inspection of the premises

Funding:

Own funds - £5,000

Winchester City Council - £6,500 applied for but not approved.

Recommendation:

£4,529 as one third of project cost

Name:

Worldham Parish Hall Charitable Trust

Consultation:

The local member, Cllr Scott has been consulted and supports this project.

Project:

Feasibility study of site for planned new parish hall which is to form part of a larger development

Priority:

3 Phased development

Criteria:

Feasibility Study

Cost:

£900

General Reserves:

£Nil

Project Reserves:

Nil

Statement:

Questionnaires distributed locally showed that there is considerable dissatisfaction with the present village hall. The shortfalls are size, disability access, heating and parking. It has been deemed too costly to repair the current building and this study is to confirm the proposed project is feasible and is supported by the residents.

Funding:

East Hampshire District Council - £375 applied for

Worldham Parish Council - £185.50 applied for

Own funds - Nil

Recommendation:

£450 as 50% of the cost of the study up to a maximum of £500

Appendix 3

Organisations that have applied for and are eligible for funding but more information about their funding package is required

Name:

Beech Village Hall

Local Member:

Cllr Anthony Ludlow

Project:

Demolish and replace existing building with new hall

Priority:

1 Health and safety

Criteria:

Building repairs, extensions and refurbishment (new building)

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will provide new facilities for the use of the community

Cost:

£746,000

General Reserves:

£3,000

Project Reserves:

£20,000

Statement:

This project is needed to provide adequate meeting and recreational facilities within Beech as recommended in the village survey and analysis carried out in December 2002, and to ensure such facilities are compliant with the Disability Discrimination Act.

Funding:

East Hampshire District Council - £24,000 confirmed

Beech Parish Council - £10,000 confirmed

Own funds - £20,000

Lottery application - £300,000 (planned to be submitted in October 2004)

Local fundraising - £266,000

Other sources - £100,000

Recommendation:

£12,500 as 50% of combined district and parish council contribution subject to maximum funding limit.

Notes - Date and Status of lottery application to be confirmed

Name:

Brockenhurst Village Hall

Local Member:

Cllr. Ken Thornber

Project:

Extend village hall to provide new stage, craft room and exhibition space.

Priority:

4 Non Priority

Criteria:

Building repairs, extensions and refurbishment.

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£821,000

General Reserves:

£112,500

Project Reserves:

£160,000 for development of buildings other than the Village Hall held as restricted funds

Statement:

The aim of the project is to extend the village hall to enable the provision of a cultural and arts centre for both Brockenhurst and the surrounding area.

Funding:

New Forest District Council - application made - no amount specified

Brockenhurst Parish Council - application made - £40,000

Arts Council - application made - £600,000 (decision not yet made)

Additional applications made to 12 charitable trusts

Recommendation:

£12,500 as 50% of combined district and parish council contributions subject to maximum funding limit and confirmation

Notes - Status of Arts Council bid to be confirmed

Name:

Kilmeston Village Hall

Local Member:

Cllr Susan Glasspool

Project:

Refurbish hall, kitchen and toilets to modern standards and to meet DDA requirements

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£118,182

General Reserves:

£20,000

Project Reserves:

£9,000 for this project

Statement:

Current building is non compliant with DDA and is barely acceptable for general use. Standards of heating are inadequate for use by elderly. There is no other facility available to encourage social inclusion in the village.

Funding:

Own funds - £19,000

Winchester City Council - £20,000 confirmed over 2 years

Kilmeston Parish Council - £5,000 applied for

Community fund - £70,849 application made

Recommendation:

50% of combined district and parish council contributions to a maximum of £12,500 subject to confirmation

Notes - Date and status of Lottery bid to be confirmed

Name:

King Edward VII Memorial Hall, Upper Clatford

Local Member:

Cllr Patrick Pierce

Project:

Extension to hall to provide new toilets, including disabled, new main entrance with ramped access

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£110,200

General Reserves:

£1,700

Project Reserves:

£14,500 for this project

Statement:

The hall was built in the 1950s and is now in need of updating and refurbishment. The principle concern is to provide access and toilets facilities for the disabled to meet DDA requirements.

Funding:

Test Valley Borough Council - £18,750 applied for (the council reports application not received by them)

Upper Clatford Parish Council - £6,250 applied for

Community Fund (Lottery) - £45,000 application to be made

Own funds - £27,500 (some of which still to be raised)

Recommendation:

50% of combined district and parish council contributions to a maximum of £12,500 subject to confirmation

Notes Date and status of Lottery bid to be confirmed

Name:

Rockbourne Village Hall

Local Member:

Cllr Katherine Heron comments that this is a small village on the county border and consequently the precept is very small. She requests that a larger contribution be considered.

Project:

Extend and refurbish hall to provide new and accessible facilities including new meeting room, kitchen, storage and toilets.

Priority:

2 Disability Discrimination Act

Criteria:

Building repairs, extensions and refurbishment

Links to Corporate Strategy

Improving buildings to enable local communities to access the services and facilities they need.

This project will improve the facilities and extend its use to the community

Cost:

£150,000

General Reserves:

£7,900

Project Reserves:

Nil

Statement:

This work will particularly benefit older and disabled people living in Rockbourne which has poor public transport and no community transport scheme.

Funding:

Own funds - £8,150

New Forest District Council - £9,000 applied for

Rockbourne Parish Council - £1,000 applied for

Community Fund/DEFRA £127,350 applied for (response not expected before end of 2004)

Notes

We have already contributed £500 in 2003/04 for a feasibility study. This study has also been supported by the Community Fund, district and parish councils. This application is for the main building project.

Recommendation:

50% of the combined district and parish council contributions to a maximum of £5,000 subject to confirmation (based on notified contributions)

Note Date and Status of DEFRA/Community Fund bid to be confirmed