Archived decisions
AT A MEETING of the BUILDINGS, LAND AND PROCUREMENT PANEL of the COUNTY COUNCIL held at The Castle, Winchester on Tuesday, 25 May 2004.
Item 2
PRESENT:
Councillors: T.K. Thornber, CBE (Chairman); M.F. Cartwright; B.D. Dash;
C. Davidovitz; B.T. Gurden; Jo Kelly (Labour deputy); D.A. Kirk; J.W. Stocks;
J.K. West (Observer).
148 DECLARATIONS OF INTEREST
Members were mindful that, where they believed they had a personal or personal prejudicial interest in any matter to be considered at the meeting, they should normally at the time of the debate, declare their interest and, having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the County Council's Code of Conduct, consider whether to leave the meeting whilst the matter was discussed.
149 MINUTES
The Minutes of the meeting of the Panel held on 24 March 2004 were confirmed as a correct record and signed by the Chairman.
150 CHAIRMAN'S COMMUNICATIONS
There were no Chairman's communications.
151 MEMBERS' QUESTIONS
There were no Members' Questions.
152 DEPUTATIONS
There were no deputations.
153 DISABILITY DISCRIMINATION ACT (DDA) WORKING GROUP MEETING HELD ON 23 APRIL 2004
(i) Notes of Meeting
The Panel received the notes of the DDA Working Group meeting held on 23 April 2004 (Item 6(i) in the Minute Book).
(ii) Outcomes Arising from Working Group Meeting
The Panel considered the report of the Chairman of the DDA Working Group (Item 6(ii) in the Minute Book) on the outcomes arising from this meeting in relation to the employment opportunities for disabled people within the County Council. In supporting the proposed way forward as set out in the report, Members felt that it would also be helpful to encourage others, including the County Council's contractors/suppliers of the guidance referred to.
RESOLVED:
(i) That the Panel agree the actions set out in the report and ensure that they take an active role in promoting employment opportunities for disabled people especially within the Council.
(ii) That all Members be encouraged to attend the Disability Discrimination Act training course.
(iii) That the Director of Property, Business and Regulatory Services advise the County Council's contractors/suppliers about the employment opportunities for disabled guidance.
154 MINSTEAD RURAL STUDY CENTRE - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 7 in the Minute Book) on a building design project appraisal to create a new residential accommodation building, extend the existing Victorian Schoolhouse, make improvements to external areas and to remove existing temporary buildings from the site.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal for the proposed scheme at Minstead Rural Study Centre, at an estimated cost of £888,000, excluding fees, and the proposed procurement method, be approved.
155 CHILTERN PRIMARY SCHOOL, BASINGSTOKE - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 8 in the Minute Book) on a building design project appraisal for the adaptation and extension of the existing junior school building to form a primary school, together with a nursery unit.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal at Chiltern Primary School, at an estimated cost of £1.7m, excluding fees, be approved.
156 KINGS' SCHOOL, WINCHESTER - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 9 in the Minute Book) on a building design project appraisal to construct a new single-storey classroom block comprising 12 general teaching classrooms.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal at Kings' School, at an estimated cost of £1.4m, excluding fees, be approved.
157 NIGHTINGALE PRIMARY SCHOOL, EASTLEIGH - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 10 in the Minute Book) on a building design project appraisal to refurbish the Key Stage 1 building to provide an Early Years Centre.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal for an Early Years Centre at Nightingale Primary School, at an estimated cost of £522,000, excluding fees, be approved.
158 JOHN HUNT OF EVEREST COMMUNITY SCHOOL, BASINGSTOKE - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 11 in the Minute Book) on a building design project appraisal to relocate the John Hunt of Everest School to North Popley, providing a school with the capacity for 750 pupils with enhanced sport and community facilities.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal for the John Hunt of Everest Community School, at an estimated cost of £18,608m excluding fees, furniture and equipment and infrastructure costs, be approved; the funding arrangement for the scheme will be subject to agreement by the Executive Member for Policy and Resources.
159 NEVILLE LOVETT COMMUNITY SCHOOL, FAREHAM - DESIGN PROJECT APPRAISAL
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 12 in the Minute Book) on a building design project appraisal to refurbish and enlarge the Hearing Impaired Unit and the Food Technology space, and construct a new entrance and foyer space for the school.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that the project appraisal at Neville Lovett Community School, at an estimated cost of £686,000, excluding fees, be approved.
160 REPLACEMENT OF PROPERTY SERVICES LEGACY SYSTEMS
The Panel considered the report of the Director of Property, Business and Regulatory Services (Item 13 in the Minute Book) on a plan to replace the core financial legacy system used in Property Services to manage annual budgets of over £40 million.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that approval be given to:
The proposal to replace the CAC system with SAP at an estimated cost of £600,000 to be funded from the Capital Repairs budget.
161 EXCLUSION OF PRESS AND PUBLIC
RESOLVED:
That, by virtue of paragraph 9 of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded for the remainder of the meeting.
162 CORPORATE PROCUREMENT - PROGRESS REPORT
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 15 in the Minute Book) updating Members on the Corporate Procurement Initiatives. The Panel supported the need for a review of procurement and considered the options for this work.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that:
(i) The analysis of procurement data should be extended to include construction payments.
(ii) Progress on the action plan of the Corporate Procurement Strategy should be noted and approved.
(iii) The performance management framework for procurement should continue to be developed.
(iv) The County Council should support external collaboration in procurement by developing its links with the South East Region Centre of Procurement Excellence, with the Central Buying Consortium and with district councils within Hampshire.
(v) That the Director of Property, Business and Regulatory Services be asked to assess the IDeA, the Audit Commission and private sector consultants as to possible contenders to undertake the review of procurement as referred to in the report and to report back to the Panel, as required, on this matter.
163 DEVELOPMENT AND PROCUREMENT STRATEGY FOR THE NORTH POPLEY DEVELOPMENT AREA AND PROPOSED REPLACEMENT JOHN HUNT OF EVEREST COMMUNITY SCHOOL, BASINGSTOKE
The Panel considered the confidential report of the Director of Property, Business and Regulatory Services (Item 16 in the Minute Book) on progress being made to develop a neighbourhood extension to North Basingstoke, and the redevelopment of the existing John Hunt of Everest Community School site.
RESOLVED:
That the Buildings, Land and Procurement Panel advises the Executive Member for Policy and Resources that:
(i) Approval be given to the procurement strategy and project appraisal for the proposed replacement of the John Hunt of Everest Community School.
(ii) Authority be granted:
(a) to submit a Regulation 3 planning application for the replacement school, to include the construction of the spine road and services
(b) to commit the funding already identified in the Capital Programme to support the servicing strategy for North Popley with future project appraisal reports
(c) for the Director of Property, Business and Regulatory Services (Head of Estates Practice) to settle the legal documentation required to secure the issue of planning consent and partnership funding from the developer of the adjoining land and Basingstoke and Deane Borough Council towards the cost of the replacement school.
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