HAMPSHIRE FIRE AND RESCUE AUTHORITY

WEDNESDAY, 26 MAY, 2004 AT 10.00 A.M.

COUNCIL CHAMBER, EASTLEIGH BOROUGH

COUNCIL OFFICES, LEIGH ROAD, EASTLEIGH

MR. K. RIDOUT

7356

PART I - NON-CONFIDENTIAL ITEMS

1 APOLOGIES

To receive any apologies for absence.

2 DECLARATIONS OF INTEREST

All Members who believe they have a personal or a prejudicial interest in any matter to be considered at the meeting must declare their interest and having regard to the circumstances described in paragraphs 9, 10, 11 and 12 of the Fire Authority's Code of Conduct, consider whether to leave the meeting whilst the matter is discussed. The declaration should be made at the time of the relevant debate.

3 MINUTES (Copy herewith)

To confirm the Minutes of the meeting held on 11 February 2004.

4 DEPUTATIONS

Pursuant to Standing Order 17, to receive any deputations to this meeting.

5 MEMBERS' QUESTIONS

To receive any Members' questions to this meeting.

6 CHAIRMAN'S COMMUNICATIONS AND INCIDENTS OF INTEREST (Copy herewith)

To receive any Chairman's communications and a note by the Chief Fire Officer on incidents of interest.

7 PRESENTATION BY MARIANNE ABLEY OF THE AUDIT COMMISSION ON "PERFORMANCE APPRAISAL FOR PRINCIPAL FIRE OFFICERS"

To receive a presentation by Marianne Abley of the Audit Commission on "Performance Appraisal for Principal Fire Officers".

8 HFRS PARTNERSHIP AGREEMENT WITH HAMPSHIRE COUNTY COUNCIL SPRINKLER SYSTEM INSTALLATION AND RISK REDUCTION ACTIVITIES (Report herewith)

To consider the report of the Chief Fire Officer about the partnership working between Hampshire Fire and Rescue Service and Hampshire County Council in relation to fire precautions in County Council buildings, in particular the installation of sprinkler systems.

9 CORPORATE GOVERNANCE ARRANGEMENTS (Report herewith)

To consider the report of the Clerk and Treasurer about developing the Authority's Corporate Governance Framework, including a proposal to add the role of an Audit Committee to the terms of reference for the Standards Committee.

10 COMBINED EUROPEAN PARLIAMENTARY, LOCAL AUTHORITY ELECTIONS IN 2004 AND ARRANGEMENTS FOR THE HFRA ANNUAL MEETING ON 14 JULY 2004
(Report herewith)

To receive the report of the Clerk about Combined European Parliaments Local Authority Elections 2004 and the arrangements made for the Annual Meeting of the Fire Authority to be held on 14 July 2004.

11 REGIONAL MANAGEMENT BOARD: PROGRESS REPORT
(Report herewith)

To consider the report of the Chief Fire Officer on progress in establishing the Regional Management Board for the South East Region and on a proposal to provide the Authority with regular updates on the Board's work.

12 AUDIT COMMISSION'S VERIFICATION STUDY : FIRE AND RESCUE SERVICE MODERNISATION AND PAY AND CONDITIONS AGREEMENT (Report herewith)

To receive the report of the Chief Fire Officer on the Audit Commission's Verification Study in relation to the Fire and Rescue Service Modernisation and Pay and Conditions Agreement. (A short video will be shown as part of this item).

13 MINUTES OF STANDARDS COMMITTEE - 19 MARCH, 2004
(Copy of Minutes and relevant report herewith)

To receive the Minutes of the Standards Committee held on 19 March, 2004 which include a recommendation to the Authority not to pay a Special Responsibility Allowance to Members serving on Disciplinary/Grievance Panels.

14 MINUTES OF PERFORMANCE REVIEW COMMITTEE - 21 APRIL 2004 (Copy herewith)

To receive the Minutes of the Performance Review Committee held on 21 April 2004.

15 MINUTES OF PERSONNEL COMMITTEE - 21 APRIL 2004
(Copy herewith)

To receive the Minutes of the Personnel Committee held on 21 April 2004.

16 NOTES OF FAIRNESS AND DIGNITY MEETING - 14 APRIL 2004
(Copy herewith)

To receive the Notes of the Fairness and Dignity Meeting held on 14 April 2004.

17 MEMBERS' ATTENDANCE AT CONFERENCES

(i) Audit Commission- Fire Modernisation Workshop - 27 May 2004, Sutton Scotney, Near Winchester

To approve the attendance of the following 5 Members at this Conference:

Councillors: Mrs E.S.M. Barron; D. Horne; R. McIntosh;
R.H. Price and J. Stocks.


(ii) Fire Conference 7 - 9 September 2004 at The G. Mex Centre, Manchester

To appoint Members to this Conference which it is suggested be on the basis of (1:1:1).

18 MINUTES OF FINANCE AND GENERAL PURPOSES COMMITTEE - 28 APRIL 2004 (Copy herewith)

To receive the Minutes of the Finance and General Purposes Committee held on 28 April 2004 which include a recommendation to the Authority with regard to the Headquarters and Training Centre Development. (Relevant confidential report is Item 20 on this Agenda)

19 EXCLUSION OF PRESS AND PUBLIC

RECOMMENDATION:

That, by virtue of the relevant Paragraphs, as shown below, of Part I of Schedule 12A of the Local Government Act 1972, the press and public be excluded for the remainder of the meeting:

Item 20 - Paragraph 8
Item 21 - Paragraph 1

PART II - CONFIDENTIAL ITEMS

20 HEADQUARTERS AND TRAINING CENTRE DEVELOPMENT
(Report herewith)

To consider the confidential report of the Chief Fire Officer and confidential recommendation of the Finance and General Purposes Committee of 28 April 2004 about this development.

21 APPOINTMENT OF CHIEF FIRE OFFICER (Report to follow)

To consider the confidential report of the Chairman of the Interview Panel to approve the appointment of the new Chief Fire Officer.

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County Councillors attending as appointed Members of this Committee/Sub-Committee/Panel or by virtue of Standing Order 17.5; or with the concurrence of the Chairman in connection with their duties as members of the Council or as a local County Councillor qualify for travelling expenses.